Dartford and Gravesham NHS Trust

Secretary Team Leader and Operational Administrator

This job is now closed

Job summary

Thank you for your interest in joining our Trust.

Dartford and Gravesham NHS Trust (DGT) is a dynamic and transforming Trust, committed to delivering the highest quality service to the communities it serves. DGT is an organisation that is genuinely committed to making you feel valued and important by supporting your physical and mental wellbeing, your career development and your general enjoyment of work.

We provide services across Darent Valley Hospital in Dartford, Queen Mary's Hospital, Sidcup, Erith and District Hospital, Bexley and Gravesham Community Hospital in Gravesend as well as a number of community locations across our population.

At DGT, we put quality at the heart of everything we do and whether directly or indirectly, everyone in this organisation contributes to providing safe, effective and compassionate care.

We are delighted that you are considering to come here and I very much look forward to meeting you personally.

The postholder will be responsible for ensuring the provision of an effective medical secretarial service throughout the Directorate

Main duties of the job

Supervision and management of the medical secretaries, admin staff and typists within the Gynae secretarial team on the DVH site and to ensure good communication and liaison with the medical Secretaries on the QMH site in order to ensure good team working within the Gynae Directorate.

Post holder will be responsible for the day-to-day management of the workload within the Gynae secretarial team, ensuring an effective service is provided to Consultants, medical staff, GPs and patients.

In addition to these duties, the post holder will act as a "float secretary" covering duties of a Principal Secretary to Consultants as demand requires

About us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

Date posted

18 August 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,828 to £36,311 a year Salary subject to final evaluation

Contract

Permanent

Working pattern

Full-time

Reference number

252-5581166

Job locations

Darent Valley Hospital

Darenth Wood Road

Dartford

DA2 8DA

Job description

Job responsibilities

Clinical responsibilities:

The postholder has no clinical responsibilities however they will be required to work closely with the Consultants and their Teams to ensure continued patient care.

Accurate typing and filing of clinic letters and general correspondence within a specified time frame.

Ensure copies of relevant correspondence are sent to patients in accordance with the National Directive Letter Sharing Scheme.

Keep a log of all referrals received, prioritised and sent to the Appointments Office.

Arrange cancellation / reduction of clinics in accordance with the Consultants commitments / requests.

Update and maintain appropriate records to ensure their availability for the Consultant and Medical team.

Ensure that each set of medical notes are organised correctly and that results and letters are accurately filed.

Ensure all records / notes are accurate, prepared and arranged for clinics prior to the patient being seen.

Book patients medical notes in and out

Liaise with the Scheduling Office.

Ensure copies of relevant correspondence are sent to patients in accordance with the National Directive Letter Sharing Scheme.

Ensure copies of histology results are sent to the patients GP after discharge from the ward.

Ensure that all abnormal results are brought to the attention of the Team and the appropriate action is taken