Senior Medical Staffing Officer

Job description

Job responsibilities

To be responsible for managing and administering the recruitment and selection

process of all grades of medical staff for the department from beginning to end and act as lead for the recruitment of doctors in designated areas.

To manage own workload ensuring a timely and effective recruitment process.

To ensure all recruitment is in accordance with Trust procedures best practice and employment legislation and take responsibility for ensuring that all documentation is of a high and consistent quality.

To ensure that remuneration and grading information is assessed accurately in accordance with the relevant Medical and Dental terms and conditions, & Trust guidance using the IAT process.

Responsible for ensuring that each national doctor rotation is managed efficiently and effectively, working in partnership across Trust services to deliver theseand achieve a high quality experience for Drs and colleagues

To maintain effective channels of communication at all stages of the recruitment process and liaise with Consultant staff, junior doctors, business managers, other members of the Service Directorates and HR Business Partners as appropriate on action taken to fill vacancies.

To prepare and produce a vacancy file with appropriate documentation, to coordinate applications using TRAC and forward to managers and consultants for shortlisting.

To arrange appropriate pre-employment and post-employment checks and monitor for return. Liaise with managers on outcome of checks, obtain start date and produce an offer letter and contract of employment.

To assist managers with preparing and updating advertisements, job description and person specifications and placing jobs on TRAC.

To identify potential vacancies and liaise with managers and Consultants to discusspotential options to fill posts.

To ensure that new starters are entered onto ESR system including appropriate expiry dates of GMC registration, right to work and fixed term contracts to ensure that these are flagged up for action to be taken prior to expiry.

To liaise with payroll managers and HR to ensure all appropriate documentation is completed accurately and in a timely manner.

To develop and maintain administrative procedures to ensure the smooth running of the Medical Staffing requirements

To process any changes to Trust/Junior Doctors terms and conditions on ESR and issue contracts as appropriate.

Identify sensitive/difficult issues arising from pre-employment checks, and take appropriate action to resolve or escalate where necessary.

To liaise closely with /Health Education England to understand all issues in relation to specialty trainees rotations.

To coordinate interviews and to support the Trust Chair, CEO, Medical Director, Royal College reps to ensure AAC Panels are robustly managed.

Please see attached job description for more information.

Person Specification

Education and Training

Essential

• Certificate in Personnel Practice or equivalent experience
• Educated to degree level or having experience that can show similar competence

Desirable

• CIPD qualification or working towards qualification.
• Knowledge of employment procedures and legislation

Knowledge and Skills

Essential

• Understanding of Medical and Dental terms and conditions of employment
• Recruitment processes including overseas and employer sponsorship
• GMC registration process
• Working knowledge of NHS jobs functionality
• Good Knowledge of ESR.
• High standard of verbal and written communication skills/able to generate own correspondence and reports with a high level of accuracy and attention to detail
• Able to work independently and effectively prioritise and organise own workload ensuring deadlines are me

Desirable

• Understanding of recent developments within the NHS and how these affect medical staffing
• Experience of TRAC recruitment software
• Ability to produce reports from data in recruitment spreadsheets

Experience

Essential

• Previous experience of recruitment and selection
• Good understanding and experience of NHS Employers Employment Check Standards
• Experience of managing a busy administrative workload with conflicting priorities
• Evidence and experience of determining starting salary and other payments
• Experience of working effectively as a member of a team and in a busy department.
• Experience of planning own workload with minimal supervision to ensure deadlines and standards are met.
• Experience of working effectively with a range of internal and external stakeholders to ensure a task is performed effectively.
• Experience of conducting AAC

Desirable

• Experience of working in an acute hospital

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Dartford and Gravesham NHS Trust

Address

Darent Valley Hospital

Darenth Wood Road

Dartford

DA2 8DA

Employer's website

https://www.dgt.nhs.uk/working-for-us (Opens in a new tab)