Job summary
The Trust is embarking on an ambitious project to roll-out the Healthroster e-Rostering software to its medical workforce in 2023-24 and an exciting opportunity has become available to lead the delivery of this project as the Medical e-Rostering Project Manager.
The post holder will be responsible for the day to day management of the Medical e-Rostering Project, planning and delivering the roll-out of Healthroster to all medical staff across the Trust.
This will include the development and maintenance of detailed project documentation, stakeholder management and the organisation and chairing of project group meetings. They will manage a small project team responsible for all aspects of the system implementation, including the software configuration, training and initial end user support.
The successful candidate will have proven experience in the management of complex projects, ideally in the implementation of software across large organisations. They will be highly organised and have proven experience of effective stakeholder management.
They will be an expert in the use of Healthroster and be familiar with the principles of clinical rosters and medical and dental terms and conditions.
Main duties of the job
The Trust is embarking on an ambitious project to roll-out the Healthroster e-Rostering software to its medical workforce in 2023-24 and an exciting opportunity has become available to lead the delivery of this project as the Medical e-Rostering Project Manager.
The post holder will be responsible for the day to day management of the Medical e-Rostering Project, planning and delivering the roll-out of Healthroster to all medical staff across the Trust.
This will include the development and maintenance of detailed project documentation, stakeholder management and the organisation and chairing of project group meetings. They will manage a small project team responsible for all aspects of the system implementation, including the software configuration, training and initial end user support.
The successful candidate will have proven experience in the management of complex projects, ideally in the implementation of software across large organisations. They will be highly organised and have proven experience of effective stakeholder management.
They will be an expert in the use of Healthroster and be familiar with the principles of clinical rosters and medical and dental terms and conditions.
About us
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.
If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Job description
Job responsibilities
Key Responsibilities
Day to day project management of the Medical e-Rostering Project,
Develop and maintain key project documentation, including; Project Plans, RAID Log, Actions Log, Communications Plan etc.
Identify and monitor project risks and issues, developing mitigating actions and escalating as appropriate.
Develop and maintain effective relationships with key stakeholders both internally and externally.
Ensure the engagement of relevant service leads or clinicians throughout the life of the project.
Liaise with external suppliers, ensuring that they are held to account for aspects of project delivery.
Ensure an appropriate benefits realisation strategy is in place to enable the longer term delivery of benefits against the stated project goals.
Capture information around lessons learnt throughout the project, using such information to adapt the roll-out and shape delivery.
Ensure project developments and updates are communicated through the Trust.
Prepare and present regular project updates and highlight reports.
Chair and support project boards and associated working groups.
Undertake post project evaluation, including the delivery of stakeholder feedback sessions and focus groups.
Coordinate the production of detailed system documentation and training materials.
Ensure the effective delivery of end user system training,
Manage the project budget; monitor and report on performance against plan and authorise expenses
Arrange engagement session demonstrations for Trust staff
Act as a champion for Healthroster and e-Rostering.
Line management responsibility for the Medical Rostering Senior Project Manager, including regular 1:1s, PDRs and sickness absence.
Provide support and guidance to the wider Medical e-Rostering Project Team.
Develop a suite of medical e-Rostering KPIs to monitor how effectively the system is being used,
Monitor these KPIs and associated data to identify areas for improvement and remedial
Attend and contribute to relevant departmental and Trust meetings as required,
Deputise for the Assistant Director of HR Operations and Deputy Director of People and OE.
Attend and contribute to relevant ICB meetings
Please see attached job description for more information.
Job description
Job responsibilities
Key Responsibilities
Day to day project management of the Medical e-Rostering Project,
Develop and maintain key project documentation, including; Project Plans, RAID Log, Actions Log, Communications Plan etc.
Identify and monitor project risks and issues, developing mitigating actions and escalating as appropriate.
Develop and maintain effective relationships with key stakeholders both internally and externally.
Ensure the engagement of relevant service leads or clinicians throughout the life of the project.
Liaise with external suppliers, ensuring that they are held to account for aspects of project delivery.
Ensure an appropriate benefits realisation strategy is in place to enable the longer term delivery of benefits against the stated project goals.
Capture information around lessons learnt throughout the project, using such information to adapt the roll-out and shape delivery.
Ensure project developments and updates are communicated through the Trust.
Prepare and present regular project updates and highlight reports.
Chair and support project boards and associated working groups.
Undertake post project evaluation, including the delivery of stakeholder feedback sessions and focus groups.
Coordinate the production of detailed system documentation and training materials.
Ensure the effective delivery of end user system training,
Manage the project budget; monitor and report on performance against plan and authorise expenses
Arrange engagement session demonstrations for Trust staff
Act as a champion for Healthroster and e-Rostering.
Line management responsibility for the Medical Rostering Senior Project Manager, including regular 1:1s, PDRs and sickness absence.
Provide support and guidance to the wider Medical e-Rostering Project Team.
Develop a suite of medical e-Rostering KPIs to monitor how effectively the system is being used,
Monitor these KPIs and associated data to identify areas for improvement and remedial
Attend and contribute to relevant departmental and Trust meetings as required,
Deputise for the Assistant Director of HR Operations and Deputy Director of People and OE.
Attend and contribute to relevant ICB meetings
Please see attached job description for more information.
Person Specification
Education and Training
Essential
- Master's degree or equivalent level of experience.
- Allocate Software accredited Healthroster Training
- Project management qualification
- Evidence of CPD
Desirable
Knowledge and Skills
Essential
- Ability to use Healthroster at an advanced level
- Ability to use MS Office software/ applications to an advanced level
- Ability to manage varied work load
- Excellent verbal and written communication
- Ability to work on own initiative
- Ability to work under pressure and to tight deadlines
- Knowledge of HR / personnel systems
- Knowledge of rostering systems
- Project Management skills
- Able to prioritise own workload
- Ability to analyse situations and provide solutions.
- Able to effectively present to groups of stakeholders.
- Ability to work effectively in a team.
- Ability to lead and inspire change.
- Excellent organisational and administrative skills for managing a highly complex workload.
- Ability to work autonomously or within a team,
- Ability to chair meetings
Desirable
- Knowledge of Medical and Dental Terms and Conditions and contracts.
- Knowledge of Consultant job planning.
- Understanding of Junior Doctor rotas and banding
- Good understanding of the EWTD and its application to medical staff.
Experience
Essential
- Significant experience in using Healthroster
- Experienced user of Allocate Healthroster
- Experience in managing complex projects to time and within budget.
- Experience of implementing e-Rostering software to a medical workforce.
- Experience in managing change.
- Experience of implementing IT systems.
- Experience in the delivery of end user system training
Desirable
- Experience in medical staffing or equivalent role.
Personal Attributes
Essential
- Able to maintain a positive attitude
- Tactful and diplomatic.
- Calm, confident and assertive
Person Specification
Education and Training
Essential
- Master's degree or equivalent level of experience.
- Allocate Software accredited Healthroster Training
- Project management qualification
- Evidence of CPD
Desirable
Knowledge and Skills
Essential
- Ability to use Healthroster at an advanced level
- Ability to use MS Office software/ applications to an advanced level
- Ability to manage varied work load
- Excellent verbal and written communication
- Ability to work on own initiative
- Ability to work under pressure and to tight deadlines
- Knowledge of HR / personnel systems
- Knowledge of rostering systems
- Project Management skills
- Able to prioritise own workload
- Ability to analyse situations and provide solutions.
- Able to effectively present to groups of stakeholders.
- Ability to work effectively in a team.
- Ability to lead and inspire change.
- Excellent organisational and administrative skills for managing a highly complex workload.
- Ability to work autonomously or within a team,
- Ability to chair meetings
Desirable
- Knowledge of Medical and Dental Terms and Conditions and contracts.
- Knowledge of Consultant job planning.
- Understanding of Junior Doctor rotas and banding
- Good understanding of the EWTD and its application to medical staff.
Experience
Essential
- Significant experience in using Healthroster
- Experienced user of Allocate Healthroster
- Experience in managing complex projects to time and within budget.
- Experience of implementing e-Rostering software to a medical workforce.
- Experience in managing change.
- Experience of implementing IT systems.
- Experience in the delivery of end user system training
Desirable
- Experience in medical staffing or equivalent role.
Personal Attributes
Essential
- Able to maintain a positive attitude
- Tactful and diplomatic.
- Calm, confident and assertive
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
