Job summary
Child Health at Hampshire Hospitals NHS Foundation Trust is pleased to offer the opportunity to join us as a ward Clerk. As an integrated service we pride ourselves in delivering health care at the point of need and are one of the few such organised services within the UK. Northbrook Ward on the Winchester site is an 18 bedded unit that provides care for children who require admission as an emergency, from The Emergency Department (ED), Sophie's Place (SP) or GP's. Children may also be booked in for treatment with Oncology, Orthopaedic, General Surgical or Medical Problems.
Main duties of the job
Working closely with nursing, medical, other staff and outside agencies, to contribute to the maintenance and on-going development of an effective and efficient administrative, clerical and secretarial service for users of the one or more inpatient wards and/or day and out-patient units, their relatives and visitors through the performing of key administrative, clerical and secretarial tasks.? Update admission trolley on a daily basis? To input information into the IT systems used within the Child Health Service, including systems used for admission/ transfer/ discharge and coding, ensuring that information is correct and up-to-date.? Register patients and add encounter/episode and /or outcome on the Trust's patient administration system.? To be responsible for the maintenance of the wards administrative processes and systems contributing to their on-going development and improvement.? To receive/welcome new patients onto the ward, checking particulars on their records and ensuring notes and necessary paperwork is collated and in order; ensuring identity bracelets are available for nursing staff; compiling sets of required blank documentation for emergency patients; informing the nurse in charge or deputy of any query new patients may have, and ensuring the safety of the children and young people by ensuring the security of the unit doors at all times
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor contactclimateaction@hhft.nhs.uk.
Job description
Job responsibilities
Please see job spec for more information.
Working closely with nursing, medical, other staff and outside agencies, to contribute to the maintenance and on-going development of an effective and efficient administrative, clerical and secretarial service for users of the one or more inpatient wards and/or day and out-patient units, their relatives and visitors through the performing of key administrative, clerical and secretarial tasks. Update admission trolley on a daily basis To input information into the IT systems used within the Child Health Service, including systems used for admission/ transfer/ discharge and coding, ensuring that information is correct and up-to-date. Register patients and add encounter/episode and /or outcome on the Trusts patient administration system. To be responsible for the maintenance of the wards administrative processes and systems contributing to their on-going development and improvement. To receive/welcome new patients onto the ward, checking particulars on their records and ensuring notes and necessary paperwork is collated and in order; ensuring identity bracelets are available for nursing staff; compiling sets of required blank documentation for emergency patients; informing the nurse in charge or deputy of any query new patients may have, and ensuring the safety of the children and young people by ensuring the security of the unit doors at all times To provide a front line information service, offering non-clinical information, advice and guidance to members of the public, colleagues from external agencies (e.g.. general practitioners, health visitors and Social Services), nursing staff and colleagues from other departments in the Trust
Job description
Job responsibilities
Please see job spec for more information.
Working closely with nursing, medical, other staff and outside agencies, to contribute to the maintenance and on-going development of an effective and efficient administrative, clerical and secretarial service for users of the one or more inpatient wards and/or day and out-patient units, their relatives and visitors through the performing of key administrative, clerical and secretarial tasks. Update admission trolley on a daily basis To input information into the IT systems used within the Child Health Service, including systems used for admission/ transfer/ discharge and coding, ensuring that information is correct and up-to-date. Register patients and add encounter/episode and /or outcome on the Trusts patient administration system. To be responsible for the maintenance of the wards administrative processes and systems contributing to their on-going development and improvement. To receive/welcome new patients onto the ward, checking particulars on their records and ensuring notes and necessary paperwork is collated and in order; ensuring identity bracelets are available for nursing staff; compiling sets of required blank documentation for emergency patients; informing the nurse in charge or deputy of any query new patients may have, and ensuring the safety of the children and young people by ensuring the security of the unit doors at all times To provide a front line information service, offering non-clinical information, advice and guidance to members of the public, colleagues from external agencies (e.g.. general practitioners, health visitors and Social Services), nursing staff and colleagues from other departments in the Trust
Person Specification
Essential
Essential
- Literacy Level 1 or Equivalent
Desirable
- ECDL, other information technology/word processing qualifications
Essential
Essential
- Numeracy Level 1 or Equivalent
Desirable
- Previous experience of working in the NHS or other health sector
Essential
Essential
- NVQ Level 3 or Equivalent Qualification within Administration
Desirable
- Previous Administration and Secretarial Experience
Person Specification
Essential
Essential
- Literacy Level 1 or Equivalent
Desirable
- ECDL, other information technology/word processing qualifications
Essential
Essential
- Numeracy Level 1 or Equivalent
Desirable
- Previous experience of working in the NHS or other health sector
Essential
Essential
- NVQ Level 3 or Equivalent Qualification within Administration
Desirable
- Previous Administration and Secretarial Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
