Job summary
Full and Part-time opportunities
We are looking to recruit professional, efficient and confidential Coordinators to provide an administrative service to the Wiltshire Breast Screening Programme and the Breast Centre Outpatient Service as part of the multi-disciplinary team.
Accurate inputting of screening and symptomatic information into the dedicated systems is of paramount importance. Following National Health Service guidelines and unit policies to ensure the right patient pathway is adhered to for clients attending for imaging.
Following National Health Service Breast Screening Programme (NHSBSP) and Quality Assurance (QA) guidelines, together with local unit policies, ensure the right results are sent to women attending for mammography.
Main duties of the job
1. Accurate interpretation of information to the NHSBSP computer system whilst following 'Right Result' policies and procedures. Ensure all ladies receive the right result within the designated timescales. This requires frequent prolonged periods of concentration, sitting at a PC for a substantial proportion of time.
2. Arranging and rearranging appointments on a variety of clinics and software systems including appointments for clients with disabilities, recalled to assessment following screening, known cancer patients and those referred by GPs. Ensuring final results letters are sent out in a timely manner by means of the NBSS system. Assisting with the specification of batches.
3. Preparation and management of assessment clinics to meet NHSBSP deadlines. This includes contacting ladies being recalled to an assessment clinic. Due to the sensitive nature of these calls particular reassurance skills are required. To prepare and attend twice weekly Multi disciplinary team meetings to obtain data for breast referral patients and to ensure pathology reporting forms are completed accurately by pathologists.
About us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job description
Job responsibilities
4. Preparation and management of symptomatic and outpatient clinics using the Choose and Book system, Medway and ICE software systems. Liaising with various disciplines and departments in order to achieve an efficient running of the Breast Centre service and ensure cancer targets are met. Input clinical reports onto the hospital system. Co-ordinate appointments for patients coming in for pre-op procedures. A high standard of medical terminology and the ability to deal with complex phraseology is required over prolonged periods of concentration.
5. To facilitate the running of follow up care for known cancer patients with strong family history. Liaise with ladies and other departments to ensure MRI is offered where appropriate and making sure right result is obtained in a timely manner.
6. Monthly audit of departmental work instructions and procedures checking they correspond accordingly and reporting any discrepancies to the Programme Manager. This may involve visiting mobile unit sites in the community.
Please see the attached job description for full information
Job description
Job responsibilities
4. Preparation and management of symptomatic and outpatient clinics using the Choose and Book system, Medway and ICE software systems. Liaising with various disciplines and departments in order to achieve an efficient running of the Breast Centre service and ensure cancer targets are met. Input clinical reports onto the hospital system. Co-ordinate appointments for patients coming in for pre-op procedures. A high standard of medical terminology and the ability to deal with complex phraseology is required over prolonged periods of concentration.
5. To facilitate the running of follow up care for known cancer patients with strong family history. Liaise with ladies and other departments to ensure MRI is offered where appropriate and making sure right result is obtained in a timely manner.
6. Monthly audit of departmental work instructions and procedures checking they correspond accordingly and reporting any discrepancies to the Programme Manager. This may involve visiting mobile unit sites in the community.
Please see the attached job description for full information
Person Specification
Qualifications
Essential
- BTEC or NVQ level 3 or equivalent knowledge training or experience in a similar role
- ECDL or equivalent IT skills qualification or working towards
- GCSE Maths and English
Desirable
- Knowledge of the National breast screening programme computer system
Experience
Essential
- Knowledge and understanding of the Breast Screening programme
- Experience of working with distressed or anxious patients
- Evidence of significant administrative experience within a customer focused environment
Person Specification
Qualifications
Essential
- BTEC or NVQ level 3 or equivalent knowledge training or experience in a similar role
- ECDL or equivalent IT skills qualification or working towards
- GCSE Maths and English
Desirable
- Knowledge of the National breast screening programme computer system
Experience
Essential
- Knowledge and understanding of the Breast Screening programme
- Experience of working with distressed or anxious patients
- Evidence of significant administrative experience within a customer focused environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
