Job summary
Post Graduate Medical Education (PGME) Administrator
We are offering an excellent opportunity to join our Postgraduate Medical Education team in a key administrative role supporting the delivery of high-quality training for Resident Doctors and Trust Doctors.
This position plays an important part in ensuring our postgraduate programmes run smoothly and in line with national guidance, working closely with the Guardian of Safe Working, medical trainees, and the wider education team. You will also support the coordination of study leave processes and assist with the organisation of training events across the department.
Main duties of the job
As part of the Postgraduate administrative team, you will work alongside the Medical Education Manager, Deputy Manager and Senior Administrator to ensure all postgraduate education activities are delivered in accordance with curriculum requirements and NHSE Education Workforce Training and Education guidelines.
Your responsibilities will include supporting the administration of Safe Working processes, managing study leave applications for Trust Doctors, and providing administrative support for teaching sessions and departmental events.
This role offers variety, responsibility and the chance to contribute to the development of our medical workforce. If you enjoy working in a supportive team, have strong organisational skills and are keen to play a part in shaping high-quality medical education, we would be delighted to hear from you.
About us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners
Job description
Job responsibilities
- Support the Guardian with all administrative work involved in the undertaking of the Guardian role within the Trust.
- Highlight any missed educational opportunity and immediate safety concerns relevant stakeholders.
- Receive sensitive and sometimes complex exception reports where confidentiality will be essential and there will be a need to understand the nature of the exception reports and the ability to categorise and prioritise in line with guidelines.
- Have weekly meetings with the Guardian to ensure concerns are raised and any administrative tasks given by the Guardian are noted and completed. This will be an opportunity to raise with the Guardian any outstanding reports on the Allocate system and next steps.
- There will be a need to understand and learn the Allocate software to assist with setting up all doctors, superusers and verification managers on the system in a timely fashion to avoid fines in line with NHS Employers guidance.
Please see the attached job description for full information
Job description
Job responsibilities
- Support the Guardian with all administrative work involved in the undertaking of the Guardian role within the Trust.
- Highlight any missed educational opportunity and immediate safety concerns relevant stakeholders.
- Receive sensitive and sometimes complex exception reports where confidentiality will be essential and there will be a need to understand the nature of the exception reports and the ability to categorise and prioritise in line with guidelines.
- Have weekly meetings with the Guardian to ensure concerns are raised and any administrative tasks given by the Guardian are noted and completed. This will be an opportunity to raise with the Guardian any outstanding reports on the Allocate system and next steps.
- There will be a need to understand and learn the Allocate software to assist with setting up all doctors, superusers and verification managers on the system in a timely fashion to avoid fines in line with NHS Employers guidance.
Please see the attached job description for full information
Person Specification
Education, Qualifications and Training
Essential
- Good general education to GCSE standard-4 GCSE's grade 4-9/ A*-D
- Customer Service or related training
Desirable
- Apprenticeship Business Administration Level 3 or equivalent
- ECDL or equivalent
Experience
Essential
- Proven administration experience
- Customer service experience
- Experience of work in a team
- Experience working independently
- Demonstrate a flexible and adaptable approach to workload management
- Ability to independently plan and coordinate meetings and event activities
Desirable
- Experience working in the NHS
Person Specification
Education, Qualifications and Training
Essential
- Good general education to GCSE standard-4 GCSE's grade 4-9/ A*-D
- Customer Service or related training
Desirable
- Apprenticeship Business Administration Level 3 or equivalent
- ECDL or equivalent
Experience
Essential
- Proven administration experience
- Customer service experience
- Experience of work in a team
- Experience working independently
- Demonstrate a flexible and adaptable approach to workload management
- Ability to independently plan and coordinate meetings and event activities
Desirable
- Experience working in the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
