Great Western Hospitals NHS Foundation Trust

Medical Typist/Administrator

The closing date is 02 April 2026

Job summary

This is a part time role for 22.5 hours per week

The post holder will work as part of the Medicine Directorate in DOPS (Department of Older Persons Service) and Neurology secretarial group. You will provide typing and general administration services to the Directorate supporting consultants and other clinical staff in providing a high standard of patient care.

As part of an administrative and secretarial team you will work towards Departmental, Directorate and Trust performance and quality targets.

Main duties of the job

1. Typing correspondence following clinic appointments. Ensure that all work leaving the Department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.

2. Learn the digital dictation system and ensure that processes are followed.

3. To undertake administrative and clerical duties related to Electronic Referrals System as required.

4. Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.

5. Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.

6. Participate in regular meetings and will be actively involved in generating ideas for service improvement.

7. Promote a positive image of the Trust at all times.

8. Other duties and responsibilities of the post will be flexible and will be reviewed by the Team Leader.

About us

We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances.Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.

Date posted

26 March 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

249-7820017

Job locations

Great Western Hospital

Marlborough Road

Swindon

SN3 6BB

Job description

Job responsibilities

The post will be an integral part of the Unscheduled Care Secretarial Group providing an efficient typing service to the division in support of the work of Clinicians to maximise patient care.

Please see attached the full Job Description

Job description

Job responsibilities

The post will be an integral part of the Unscheduled Care Secretarial Group providing an efficient typing service to the division in support of the work of Clinicians to maximise patient care.

Please see attached the full Job Description

Person Specification

Education

Essential

RSA Typing or equivalent keyboard skills
GCSE level C or above in English and Maths
Microsoft Office IT packages
Audio Typing

Desirable

Certificate in Medical Terminology
European computer Driving Licence

Experience

Essential

Significant previous administrative experience
A proven track record within a related administrative or secretarial role

Desirable

Previous NHS experience
Knowledge of Medical Terminology
Knowledge of security and confidentiality in relation to handling personal information

Person Specification

Education

Essential

RSA Typing or equivalent keyboard skills
GCSE level C or above in English and Maths
Microsoft Office IT packages
Audio Typing

Desirable

Certificate in Medical Terminology
European computer Driving Licence

Experience

Essential

Significant previous administrative experience
A proven track record within a related administrative or secretarial role

Desirable

Previous NHS experience
Knowledge of Medical Terminology
Knowledge of security and confidentiality in relation to handling personal information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Western Hospital

Marlborough Road

Swindon

SN3 6BB

Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Western Hospital

Marlborough Road

Swindon

SN3 6BB

Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)