Medical Typist / Administrator
The closing date is 28 January 2026
Job summary
The Gastroenterology Department at the Great Western Hospital in Swindon is looking for a Medical Typist / Administrator who is reliable and enthusiastic to join their friendly team.
Previous experience in the NHS is preferred but not essential.
The successful post holder will have excellent secretarial qualifications and the knowledge of Microsoft Word, good communication skills and a mature and professional approach. The ability to work well as a team member is vital as you will need to respond to the needs of the department as and when they arise. You will also liaise with patients and health care professionals to ensure the department runs smoothly.
This role requires you to have current right to work in the UK which enables you to undertake the role without need of sponsorship. Accordingly, we regret that any application will not be considered if this requirement is not met. Given the current UK immigration requirements this role is not eligible for sponsorship, and it is not possible for the Trust to sponsor applicants for a visa for this role.
Main duties of the job
The post will be an integral part of the Unscheduled Care secretarial group providing an efficient typing service to the division in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximisepatient care.
Main responsibilities and duties
1. Typing clinics, letters, reports, and other patient related documentation. Ensure that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.2. Scan documents onto patient records (Careflow)3. Learn the digital dictation system and ensure that processes are followed.4. Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy ("Case note tracking" and "Filling in Case notes").5. To undertake administrative (Choose and Book), clerical duties as required.6. Prepare referral letters for clinics and forward filing.7. Update and maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently.8. Distribute all incoming correspondence and ensure outgoing mail is ready for daily collection.9. Participate in regular meetings and will be actively involved in generating ideas for service improvement.10. Promote a positive image of the Trust at all times.
About us
Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Details
Date posted
15 January 2026
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year per annum, pro rata
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
249-7706923
Job locations
Great Western Hospital
Marlborough Road
Swindon
SN3 6BB
Employer details
Employer name
Great Western Hospitals NHS Foundation Trust
Address
Great Western Hospital
Marlborough Road
Swindon
SN3 6BB
Employer's website
https://www.gwh.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
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