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Great Western Hospitals NHS Foundation Trust

Staffing Coordinator - Temporary Staffing Team

The closing date is 20 January 2026

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Job summary

Staffing Coordinator - Temporary Staffing Team

6 Months Fixed Term/ Secondment (with the potential to be extended for 12 Months)

This role works across a rota working 08:00 - 16:00 and 11:00 - 19:00, with the occasional weekend and bank holiday work.

We are looking for dynamic, enthusiastic, reliable and committed individuals to join the Temporary Staffing Team.

The Temporary Staffing Team currently process and manage the Medical (doctors), Nursing, Allied Health Professional and Administration & Clerical flexible workforce being utilized throughout the Trust (this includes Bank and Agency workers).

The post holder will work as part of the Temporary Staffing Team, assisting with the booking of temporary workers into the Roster, providing the wards with appropriate staffing levels.

In addition to this, the post holder will be responsible for their own departments and will work closely with the Clinical Leads, Heads of Service, Rota Coordinators, Ward Managers and Matrons to understand their staffing needs. Ensuring the temporary staffing requirements are dealt with in a timely and cost effective manner by close liaison with the team and partner agencies.

Main duties of the job

Excellent communication skills are essential as the post requires the ability to develop and maintain professional working relationships with a wide range of stakeholders and demonstrate a committed approach to providing a high quality service. The ideal candidate must be proficient with various IT applications in order to use the established E rostering process.

In return the Temporary Staffing Service will offer a challenging, stimulating and ever changing working environment with the opportunity for further development for the successful candidate.

Candidates wishing to apply for this post should be aware that the Temporary Staffing Service operates Monday to Friday 08.00 - 19.00 hrs and Saturday, Sunday and Bank Holidays 08.00 - 16.00hrs. Candidates should be prepared to work across all service hours Monday to Friday and ad hoc on a Saturday and Sunday.

About us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

  • Service - We will put our patients first
  • Teamwork - We will work together
  • Ambition - We will aspire to provide the best service
  • Respect - We will act with integrity

Details

Date posted

13 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

249-7714600

Job locations

The Orbital, 1st Floor

North Swindon District Centre

Swindon

SN25 4AN


Job description

Job responsibilities

To support the Trust by providing divisional level support in respect of temporary staffing cover needs. Ensuring the temporary staffing requirements are dealt with in a timely and cost effective manner by close liaison with the Team, wards and Roster Team ensuring all flexible staffing requirements are documented as per Trust procedures and filled as appropriate via the E-Roster system.

Please see attached the Full Job Description

Job description

Job responsibilities

To support the Trust by providing divisional level support in respect of temporary staffing cover needs. Ensuring the temporary staffing requirements are dealt with in a timely and cost effective manner by close liaison with the Team, wards and Roster Team ensuring all flexible staffing requirements are documented as per Trust procedures and filled as appropriate via the E-Roster system.

Please see attached the Full Job Description

Person Specification

Qualifications

Essential

  • 5 GCSE's or equivalent at grade A*- C including Maths and English
  • NVQ Customer Service / Business Admin

Desirable

  • Experience of producing reports and updates on staffing levels versus KPI's

Experience

Essential

  • Information Management and Technology literate
  • Regular use of databases, spread sheets and email
  • Knowledge of Microsoft office packages including Word, Excel and Outlook.

Desirable

  • Knowledge and regular use of an electronic staff rostering system
Person Specification

Qualifications

Essential

  • 5 GCSE's or equivalent at grade A*- C including Maths and English
  • NVQ Customer Service / Business Admin

Desirable

  • Experience of producing reports and updates on staffing levels versus KPI's

Experience

Essential

  • Information Management and Technology literate
  • Regular use of databases, spread sheets and email
  • Knowledge of Microsoft office packages including Word, Excel and Outlook.

Desirable

  • Knowledge and regular use of an electronic staff rostering system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

The Orbital, 1st Floor

North Swindon District Centre

Swindon

SN25 4AN


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

The Orbital, 1st Floor

North Swindon District Centre

Swindon

SN25 4AN


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Temporary Resourcing Manager

Julie Lane

juliea.lane1@nhs.net

01793605445

Details

Date posted

13 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

249-7714600

Job locations

The Orbital, 1st Floor

North Swindon District Centre

Swindon

SN25 4AN


Supporting documents

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