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Great Western Hospitals NHS Foundation Trust

Medical Secretary

The closing date is 04 September 2025

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Job summary

To provide a comprehensive secretarial service to the consultants and clinical team for the Trauma and Orthopaedic service, including dealing with enquiries, correspondence and typing clinic letters.To support the Orthopaedic Team in all administrative functions to ensure the smooth day to day running of the team.

Main duties of the job

Main duties include but are not limited to:

  1. Act as one of the points of contact for consultants and other clinical staff, fielding enquiries in a professional and efficient manner.2. Respond and/or action enquiries (face to face/telephone/email/written) from staff, patients and third parties in a professional and proactivemanner.3. Ensure referral letters are collected and assessed daily and that the patient referral letters are moved quickly through the registration system.5. Type (audio/copy) clinics letters, medico-legal letters, operation notes, general reports and memos. Ensure work is of the highest quality in terms of presentation and layout and dispatch is within agreed timescales.

About us

Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.

Details

Date posted

28 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

249-7421456

Job locations

Great Western Hospital

Swindon

SN3 6BB


Job description

Job responsibilities

  • RSA Typing or equivalent keyboard skills RSA Audio Typing or equivalent GCSE level C or above in English and Maths Good general education

Please see attached job description.

Job description

Job responsibilities

  • RSA Typing or equivalent keyboard skills RSA Audio Typing or equivalent GCSE level C or above in English and Maths Good general education

Please see attached job description.

Person Specification

Qualifications

Essential

  • RSA Typing or equivalent keyboard skills
  • RSA Audio Typing or equivalent
  • GCSE level C or above in English and Maths

Desirable

  • Medical Terminology

Experience

Essential

  • 1 years or more experience of working as a secretary and/or in a clerical environment
  • Demonstrable experience of working with Microsoft Office and databases
  • Referral triaging and booking processes

Desirable

  • Hospital patient system such as Medway
  • Knowledge of Cancer pathways
Person Specification

Qualifications

Essential

  • RSA Typing or equivalent keyboard skills
  • RSA Audio Typing or equivalent
  • GCSE level C or above in English and Maths

Desirable

  • Medical Terminology

Experience

Essential

  • 1 years or more experience of working as a secretary and/or in a clerical environment
  • Demonstrable experience of working with Microsoft Office and databases
  • Referral triaging and booking processes

Desirable

  • Hospital patient system such as Medway
  • Knowledge of Cancer pathways

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Western Hospital

Swindon

SN3 6BB


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Great Western Hospitals NHS Foundation Trust

Address

Great Western Hospital

Swindon

SN3 6BB


Employer's website

https://www.gwh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Performance and Ops Manager Trauma/Orthopaedics

Amanda Martin

amanda.martin29@nhs.net

Details

Date posted

28 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

249-7421456

Job locations

Great Western Hospital

Swindon

SN3 6BB


Supporting documents

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