Job summary
Please note your employer will be Salisbury NHS Foundation Trust; you will not be employed by The Great Western Hospital although you will work on the Hospital site.
Band 4 - Full time (Development possible)
Please note, this will be a possible two stage interview; the initial provisional interview date is 1st November 2023 via MS Teams and those successful will be taken through to the 2nd stage - date to be confirmed.
Salisbury NHS Foundation Trust provides the payroll services to the Great Western Hospitals NHS Foundation trust; and is looking to recruit an experienced full-time payroll administrator. The position is based at the Commonhead Offices on site at the Great Western hospital in Swindon.
A development role may be possible for Band 3 to Band 4; salary will be based on payroll experience, starting on AfC band 3 (£22,816 - £24,336) rising to band 4 (£25,147 - £27,596) when the relevant competencies are met.
The role of the Payroll Administrator is to be responsible for all the payroll processes for a number of Divisions within the Trust; this is approximately 1000 members of staff including Doctors, Nurses and other NHS staff based at the Hospital and other sites in Swindon and further afield in Wiltshire. You will ensure employees are paid accurately, on time and in accordance with the Trust and Statutory policies. The Payroll Administrator will have responsibility for ensuring that the department team's goals and objectives are met within agreed timescales.
Main duties of the job
For all details of this role; please see the job description and person specification for full details.
About us
Please note your employer will be Salisbury NHS Foundation Trust; you will not be employed by The Great Western Hospital although you will work on the Hospital site.
Salisbury Values -
Our values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.
Patient Centred and Safe
Our focus is on delivering high quality, safe and person focussed care through teamwork and continuous improvement
Professional
We will be open and honest, efficient and act as role models for our teams and our communities.
Responsive
We will be action oriented, and respond positively to feedback.
Friendly
We will be welcoming to all, treat people with respect and dignity and value others as individuals.
Progressive
We will constantly seek to improve and transform the way we work, to ensure that our services respond to the changing needs of our communities
Job description
Job responsibilities
- The Payroll Officer ensures prompt and accurate payment to staff of all levels by managing a designated number of Pay Groups (approx. 1,000 posts).
- Responsibility for the maintenance of employee records and payments, working in line with statutory and legislative requirements. This includes a full understanding of local pay agreements.
- The complex calculation of timesheets for data entry is required. The payroll administrator is expected to actively seek information concerning pay and conditions, both local and statutory. Such conditions are often ambiguous, so a full understanding is required and the ability to challenge information that is under question is required.
- Facilitating the administration of the NHS Pension Scheme ensuring all transactions are administered according to policy and that all returns and payments are made accurately and on time. Areas managed include;
- Calculating pension benefits
- Processing Refunds
- Advising of the purchase of additional years/benefits
- Managing Death in Service/EVR/Retirement/Redundancy pension payments
- Calculating the cost to the Trust of capitalisation (early retirement/redundancy)
- Exception Report Management this is the analysis of reports to identify possible errors with employee salary details and implementing corrections before payment is made. .
- Manage general telephone queries and written correspondence relating to all aspects of payroll and pensions through to resolution, including the decision-making process according to the issue faced. This contact may be with employees, solicitors, benefits agencies, fraud services and Her Majestys Revenue and Collections
- Payroll Administrators will be expected to work with the NHS Fraud and Counter Fraud Services to identify possible abuse of the system and to assist with investigations.
- Produce files relating to overpayments due to late terminations or incorrect information. This process requires the ability to reconcile the information so that the finance information balances as it should.
- Support the Payroll Manager in the development and delivery of the Finance and Human Resources strategy and business plan.
- The Payroll Administrator will be expected and required to use their initiative to resolve problems within the context of the role. Significant issues, which appear to fall outside Trust policy or procedure, will be referred to the Payroll Manager.
- The Payroll Administrator is required to develop procedures connected with the system and in response to changes in the system, with proposals subject to approval by the Payroll Manager and, where relevant, other stakeholders such as Human Resources
- The Payroll Administrator is responsible for organising own workload to ensure deadlines are met. These are time critical to ensure the Payroll Department can achieve their deadlines.
- The Payroll Administrator will be required to work on their own initiative and largely unsupervised when resolving issues on a day-to-day basis, however, advice and guidance is readily available from the Payroll Team Leader.
- To assist with the training of other Payroll Staff in areas such as Policy & Procedures, systems training and pay legislation/statutory requirements
Job description
Job responsibilities
- The Payroll Officer ensures prompt and accurate payment to staff of all levels by managing a designated number of Pay Groups (approx. 1,000 posts).
- Responsibility for the maintenance of employee records and payments, working in line with statutory and legislative requirements. This includes a full understanding of local pay agreements.
- The complex calculation of timesheets for data entry is required. The payroll administrator is expected to actively seek information concerning pay and conditions, both local and statutory. Such conditions are often ambiguous, so a full understanding is required and the ability to challenge information that is under question is required.
- Facilitating the administration of the NHS Pension Scheme ensuring all transactions are administered according to policy and that all returns and payments are made accurately and on time. Areas managed include;
- Calculating pension benefits
- Processing Refunds
- Advising of the purchase of additional years/benefits
- Managing Death in Service/EVR/Retirement/Redundancy pension payments
- Calculating the cost to the Trust of capitalisation (early retirement/redundancy)
- Exception Report Management this is the analysis of reports to identify possible errors with employee salary details and implementing corrections before payment is made. .
- Manage general telephone queries and written correspondence relating to all aspects of payroll and pensions through to resolution, including the decision-making process according to the issue faced. This contact may be with employees, solicitors, benefits agencies, fraud services and Her Majestys Revenue and Collections
- Payroll Administrators will be expected to work with the NHS Fraud and Counter Fraud Services to identify possible abuse of the system and to assist with investigations.
- Produce files relating to overpayments due to late terminations or incorrect information. This process requires the ability to reconcile the information so that the finance information balances as it should.
- Support the Payroll Manager in the development and delivery of the Finance and Human Resources strategy and business plan.
- The Payroll Administrator will be expected and required to use their initiative to resolve problems within the context of the role. Significant issues, which appear to fall outside Trust policy or procedure, will be referred to the Payroll Manager.
- The Payroll Administrator is required to develop procedures connected with the system and in response to changes in the system, with proposals subject to approval by the Payroll Manager and, where relevant, other stakeholders such as Human Resources
- The Payroll Administrator is responsible for organising own workload to ensure deadlines are met. These are time critical to ensure the Payroll Department can achieve their deadlines.
- The Payroll Administrator will be required to work on their own initiative and largely unsupervised when resolving issues on a day-to-day basis, however, advice and guidance is readily available from the Payroll Team Leader.
- To assist with the training of other Payroll Staff in areas such as Policy & Procedures, systems training and pay legislation/statutory requirements
Person Specification
Job Description
Essential
- Education - 5 GCSE ( or equivalent) passes including Math's and English
Desirable
- Education - NVQ3/4 in Payroll European Computer Driving License ( ECDL) or other Microsoft qualification
Person Specification
Job Description
Essential
- Education - 5 GCSE ( or equivalent) passes including Math's and English
Desirable
- Education - NVQ3/4 in Payroll European Computer Driving License ( ECDL) or other Microsoft qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
