East of England Ambulance Service

Emergency Operations Administrator

This job is now closed

Job summary

The South East Essex Operations Team are looking for an experienced administrator to work in West Essex.

The post holder will support the area Local Operational Management Team with any administrative duties required on a day-to-day basis to run the Emergency Operational Ambulance Services.

They will proactively assist Operational Managers in any administrative functions that could release them further operational management time.

They will provide close support to the Local Operations Managers (LOMs) and the Local Area Manager at a station in the execution of any required administrative work.

Main duties of the job

Responsible for day-to-day administrative duties and any other relevant duties, as requested including HR paperwork, ad hoc reports, and gathering information for complaints.

Undertake secretarial and administrative duties, preparing documents with a high degree of accuracy, as required by the Emergency Operational Management Team,including confidential letters and reports.

Facilitate the planning and release of staff to attend training programmes, ensuring the appropriate numbers of instructors and students are abstracted.

Inform staff of the relevant information for any training courses such as location, date and time, and update records accordingly.

Participate in formal meetings within the area; to take notes/minutes, prepare and distribute agendas, and any other relevant papers.

About us

The Trust is looking for someone who is able to multi-task and prioritise as you will be dealing with a high volume of work and a variety of deadlines.

Mid and South Essex are a strong team who strive to achieve the Trust's values.

Date posted

19 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

247-A&E-EOAdmin-0824

Job locations

Southend Ambulance Station

Aviation Way

Southend on Sea

SS2 6UN

Job description

Job responsibilities

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their Line Manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

Please see the attached Job Description and Person Specification for more detail.

Job description

Job responsibilities

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

Please see the attached Job Description and Person Specification for more detail.

Person Specification

Qualifications

Essential

Full Driving Licence
Business Administration qualification

Skills and Knowledge

Essential

Proven computer literacy in the use of MS Office packages, Word, Excel, Outlook and knowledge of other systems.
Previous experience within an administrative role

Experience

Essential

Experience of producing and maintaining records

Personal Attributes

Essential

Ability to travel to other locations
Tactful, diplomatic and able to maintain confidentiality
Ability to work independently and to use own initiative when appropriate

Person Specification

Qualifications

Essential

Full Driving Licence
Business Administration qualification

Skills and Knowledge

Essential

Proven computer literacy in the use of MS Office packages, Word, Excel, Outlook and knowledge of other systems.
Previous experience within an administrative role

Experience

Essential

Experience of producing and maintaining records

Personal Attributes

Essential

Ability to travel to other locations
Tactful, diplomatic and able to maintain confidentiality
Ability to work independently and to use own initiative when appropriate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East of England Ambulance Service

Address

Southend Ambulance Station

Aviation Way

Southend on Sea

SS2 6UN

Employer's website

https://www.eastamb.nhs.uk (Opens in a new tab)

Employer details

Employer name

East of England Ambulance Service

Address

Southend Ambulance Station

Aviation Way

Southend on Sea

SS2 6UN

Employer's website

https://www.eastamb.nhs.uk (Opens in a new tab)