East of England Ambulance Service

Locality Administrator

This job is now closed

Job summary

The Norfolk and Waveney Operations Team are looking for an experienced administrator to work in West Norfolk .

The administrator will be responsible for supporting the operational management team for the effective deployment of staff and other resources.

The successful applicant will provide effective administrative support to the busy management team to ensure optimal cover is provided to meet the Trust's objectives.

You will have a certification in Office Management or equivalent. Competent use of relevant Microsoft Office packages including Word and Excel is required. At least 12 months experience within an administrative role and the ability to communicate effectively are essential.

The post is for 37.5 hours per week Monday - Friday.

Main duties of the job

You will be expected to assist the team with personnel information and record keeping, staff rosters and annual leave as well as other day to day functions.

About us

The Trust is looking for someone who is able to multi-task and prioritise as you will be dealing with a high volume of work and a variety of deadlines.

Date posted

24 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

247-A&E-LocAd-0823

Job locations

Kings Lynn Ambulance Station

Gayton Road

Kings Lynn

PE30 4EU

Job description

Job responsibilities

Main duties will include administrative support using Microsoft Office packages including Word and Excel. This includes:

Establishing and maintaining office systems both paper and electronic to a high standard. Undertaking secretarial and administrative duties, preparing documents with a high degree of accuracy as required by the Management Team including:

Populate and maintain locally the Global Rostering System to support staff rostering and planning.

Job description

Job responsibilities

Main duties will include administrative support using Microsoft Office packages including Word and Excel. This includes:

Populate and maintain locally the Global Rostering System to support staff rostering and planning.

Person Specification

Qualifications

Essential

Full Driving Licence
Business Administration qualification

Skills and Knowledge

Essential

Proven computer literacy in the use of MS Office packages, Word, Excel, Outlook and knowledge of other systems.
Previous experience within an administrative role

Experience

Essential

Experience of producing and maintaining records

Personal Attributes

Essential

Ability to travel to other locations
Tactful, diplomatic and able to maintain confidentiality
Ability to work independently and to use own initiative when appropriate

Person Specification

Qualifications

Essential

Full Driving Licence
Business Administration qualification

Skills and Knowledge

Essential

Proven computer literacy in the use of MS Office packages, Word, Excel, Outlook and knowledge of other systems.
Previous experience within an administrative role

Experience

Essential

Experience of producing and maintaining records

Personal Attributes

Essential

Ability to travel to other locations
Tactful, diplomatic and able to maintain confidentiality
Ability to work independently and to use own initiative when appropriate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East of England Ambulance Service

Address

Kings Lynn Ambulance Station

Gayton Road

Kings Lynn

PE30 4EU

Employer's website

https://www.eastamb.nhs.uk (Opens in a new tab)

Employer details

Employer name

East of England Ambulance Service

Address

Kings Lynn Ambulance Station

Gayton Road

Kings Lynn

PE30 4EU

Employer's website

https://www.eastamb.nhs.uk (Opens in a new tab)