Norfolk & Suffolk Foundation NHS Trust

Clinical Team Administrator

Information:

This job is now closed

Job summary

An exciting opportunity has arisen for a part-time Clinical Team Administrator to support our Enhanced Support Service and Wellbeing IAPT Service based at HMP Wayland. This is currently offered on a fixed term contract until 31st March 2026. The post is based at HMP Wayland but there will be a need for independent travel to other Trust and service provision sites including Norwich.

Prison vetting will be required for this post but you will be supported to complete this process.

Main duties of the job

Duties will include but are not limited to:

  • Updating clinical and prison systems.
  • Answering telephones and using prison based digital messaging,
  • Collation, inputting and extraction of data onto and from spreadsheets
  • Minute Taking
  • Collecting/printing and delivering post
  • Attending Meetings and Away Day as service need requires
  • Photocopying
  • Stores Ordering using our designated electronic system

About us

Norfolk and Suffolk NHS Foundation Trust provides a range of specialist services that are dedicated to the care and recovery of anyone experiencing mental ill health or substance misuse issues across Norfolk and north Suffolk.

Benefits included with this role are:-

  • NHS pension
  • a comprehensive in house & external training programmes
  • career progression
  • starting annual leave of 27 days per annum (pro rata) increasing to 33 days pa (pro rata) based on length of service (plus paid bank holidays)
  • staff physio service
  • NHS discounts and many more.
  • Flexible Working considered

Details

Date posted

10 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

246-GYW6948053

Job locations

HMP Wayland

Thompson Road

Griston

IP25 6RL


Job description

Job responsibilities

Please find attached our Job Description and Person Specification for more detail on your Key Accountabilities, then if you feel you have what it takes to make a difference in your local communities, click APPLY!

You will need to be able to demonstrate our essential criteria on your application and at interview:

  • Communication skills
  • ICT skills including a working knowledge of Microsoft Packages
  • Ability to Prioritise
  • Working under Pressure and with minimal supervision
  • GCSE Grade C or equivalent (including Functional Skills Level 2) in English and Maths.

Interviews are to be confirmed, candidates may only be given a minimum of 3 days notice, please note this date is provisional and may be subject to change. You will be contacted via email and invited to book a time. These emails may go to your SPAM, so please keep checking all your emails if applying.

Please visit our Facebook and Twitter page @NSFTjobs

Job description

Job responsibilities

Please find attached our Job Description and Person Specification for more detail on your Key Accountabilities, then if you feel you have what it takes to make a difference in your local communities, click APPLY!

You will need to be able to demonstrate our essential criteria on your application and at interview:

  • Communication skills
  • ICT skills including a working knowledge of Microsoft Packages
  • Ability to Prioritise
  • Working under Pressure and with minimal supervision
  • GCSE Grade C or equivalent (including Functional Skills Level 2) in English and Maths.

Interviews are to be confirmed, candidates may only be given a minimum of 3 days notice, please note this date is provisional and may be subject to change. You will be contacted via email and invited to book a time. These emails may go to your SPAM, so please keep checking all your emails if applying.

Please visit our Facebook and Twitter page @NSFTjobs

Person Specification

Qualifications

Essential

  • Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at intermediate level.
  • NVQ 3 Business Administration or equivalent or working towards
  • NVQ 2 Customer Services or working towards

Desirable

  • Knowledge of Trust electronic record system

Knowledge

Essential

  • Working knowledge of Microsoft packages or equivalent.

Desirable

  • Knowledge of NHS policy / procedures.
Person Specification

Qualifications

Essential

  • Pitman/RSA III Typing / Word Processing or equivalent secretarial experience at intermediate level.
  • NVQ 3 Business Administration or equivalent or working towards
  • NVQ 2 Customer Services or working towards

Desirable

  • Knowledge of Trust electronic record system

Knowledge

Essential

  • Working knowledge of Microsoft packages or equivalent.

Desirable

  • Knowledge of NHS policy / procedures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Norfolk & Suffolk Foundation NHS Trust

Address

HMP Wayland

Thompson Road

Griston

IP25 6RL


Employer's website

https://www.nsft.nhs.uk/Pages/Home.aspx (Opens in a new tab)

Employer details

Employer name

Norfolk & Suffolk Foundation NHS Trust

Address

HMP Wayland

Thompson Road

Griston

IP25 6RL


Employer's website

https://www.nsft.nhs.uk/Pages/Home.aspx (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Clinical Team Administrator

Claire Bowyer

claire.bowyer@nsft.nhs.uk

01473322254

Details

Date posted

10 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

246-GYW6948053

Job locations

HMP Wayland

Thompson Road

Griston

IP25 6RL


Supporting documents

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