Job summary
Medical Staffing Assistant - 37.5 hours - Band 3, Permanent.
An exciting opportunity has arisen for a motivated and dynamic individual to join our Medical Staffing team. The successful candidate will have the chance to make a real difference by providing a comprehensive administrative support to the Medical Staffing Function. As a Medical Staffing assistant you will predominantly be providing administration support to the Medical Staffing Rota Coordinators, Medical Staffing Team Leaders and Medical Staffing Manager.
This is a busy role, and would suit someone ideally with experience of working in a busy office environment, NHS or Health Care experience is desirable.
The post holder should demonstrate a willingness to help others and should prioritise work to meet conflicting deadlines and ensure the smooth management of Doctors both before and during their appointments.
Main duties of the job
- To maintain electronic/web based systems.
- To produce Reports by extracting data from electronic/web based systems.
- To input data into electronic systems, E.g.: Microsoft office packages.
- To check and electronically file documents.
- To cross-reference timesheet claims against individual rosters, ensuring payments made reflect the working hours undertaken by the Medical and Dental team.
- To compile meeting agendas, generate minutes and create/maintain action logs.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Compassion
- Accountability
- Respect
- Excellence
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting theminimum salary threshold of £41,700 per annumand/or the requiredskill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Job description
Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting theminimum salary threshold of £41,700 per annumand/or the requiredskill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Person Specification
Qualifications
Essential
- Good standard of education i.e. GCSE level Maths & English grade A-C or equivalent
- Educated to A-level standard (or equivalent)
- IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
Skills
Essential
- Excellent organisational skills and the ability to prioritise a demanding and unpredictable workload
- Able to work under pressure and achieve deadlines
- Accuracy and attention to detail
- Able to work on own and as part of a team
- Excellent written and verbal communication skills
- Ability to use own initiative and prioritise workload
Desirable
- Experience of working within the NHS
- Knowledge of medical staff terms and conditions
- Experience of working in People/HR function
Other Factors
Essential
- Willingness to train and be trained
- Flexibility
- Reliability
- Courteous and professional attitude
Person Specification
Qualifications
Essential
- Good standard of education i.e. GCSE level Maths & English grade A-C or equivalent
- Educated to A-level standard (or equivalent)
- IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
Skills
Essential
- Excellent organisational skills and the ability to prioritise a demanding and unpredictable workload
- Able to work under pressure and achieve deadlines
- Accuracy and attention to detail
- Able to work on own and as part of a team
- Excellent written and verbal communication skills
- Ability to use own initiative and prioritise workload
Desirable
- Experience of working within the NHS
- Knowledge of medical staff terms and conditions
- Experience of working in People/HR function
Other Factors
Essential
- Willingness to train and be trained
- Flexibility
- Reliability
- Courteous and professional attitude
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
