Tameside and Glossop Integrated Care NHS Foundation Trust

Medical Staffing Assistant

This job is now closed

Job summary

Medical Staffing Assistant - 37.5 hours - Band 3, 12 months Fixed Term Contract.

An exciting opportunity has arisen for a motivated and dynamic individual to join our Medical Staffing team. The successful candidate will have the chance to make a real difference by providing a comprehensive administrative support to the Medical Staffing Function. As a Medical Staffing assistant you will predominantly be providing administration support to the Medical Staffing Rota Coordinators, Medical Staffing Team Leaders and Medical Staffing Manager.

This is a busy role, and would suit someone ideally with experience of working in a busy office environment, NHS or Health Care experience is desirable. Progression opportunities within the team for developing staff members.

The post holder should demonstrate a willingness to help others and should prioritise work to meet conflicting deadlines and ensure the smooth management of Doctors both before and during their appointments.

Main duties of the job

To maintain electronic/web based systems.
To produce Reports by extracting data from electronic/web based systems.
To input data into electronic systems, E.g.: Microsoft office packages.
To check and electronically file documents.
To cross-reference timesheet claims against individual rosters, ensuring payments made reflect the working hours undertaken by the Medical and Dental team.
To compile meeting agendas, generate minutes and create/maintain action logs.

About us

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

We have a clear set of values & behaviours which we expect all of our staff to demonstrate:

Safety
Care
Respect
Communication
Learning

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ people & Disabled people.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

Date posted

02 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

245-ADM3HRF-10-24-B

Job locations

Tameside Hospital

Fountain Street

Ashton-Under-Lyne

OL6 9RW

Job description

Job responsibilities

The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills, experience and knowledge required. These documents are attached on the page and can be downloaded.

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Job description

Job responsibilities

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person Specification

Skills

Essential

IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
Excellent organisational skills and the ability to prioritise a demanding and unpredictable workload
Able to work under pressure and achieve deadlines
Accuracy and attention to detail
Able to work on own and as part of a team
Excellent written and verbal communication skills
Ability to use own initiative and prioritise workload

Desirable

Experience of working within the NHS
Knowledge of medical staff terms and conditions
Experience of working in People/HR function

Qualifications

Essential

Good Standard of Education i.e. GCSE level Maths & English (A-C) or equivalent
Educated to A-Level standard or equivalent

Person Specification

Skills

Essential

IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook)
Excellent organisational skills and the ability to prioritise a demanding and unpredictable workload
Able to work under pressure and achieve deadlines
Accuracy and attention to detail
Able to work on own and as part of a team
Excellent written and verbal communication skills
Ability to use own initiative and prioritise workload

Desirable

Experience of working within the NHS
Knowledge of medical staff terms and conditions
Experience of working in People/HR function

Qualifications

Essential

Good Standard of Education i.e. GCSE level Maths & English (A-C) or equivalent
Educated to A-Level standard or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Tameside and Glossop Integrated Care NHS Foundation Trust

Address

Tameside Hospital

Fountain Street

Ashton-Under-Lyne

OL6 9RW

Employer's website

https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Tameside and Glossop Integrated Care NHS Foundation Trust

Address

Tameside Hospital

Fountain Street

Ashton-Under-Lyne

OL6 9RW

Employer's website

https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)