Job summary
Cashier - Band 3 - 37.5 hours
We are looking to recruit 2 band 3 cashiers, within a busy Financial Services Team.
The post holder will carry out the duties of cash collection, safekeeping and banking arrangements. Additionally, responsibility for cash reimbursements to patients and staff, in accordance with the Trust procedures.
The post holder will be responsible for the recording and banking of all Trust cash, cheques, card payments and payments received directly into the bank accounts.Take credit/debit card payments for various departments of the hospital. Holding and recording of cash and property on behalf of patients whilst hospitalised and returning this to the patients upon discharge.
Part-time/job share will be considered.
Main duties of the job
Responsible for the collection of cash across the Trust including restaurant, pharmacy, car parking, etc. Organise and collect cash from the Trust's bank to maintain authorised floats.
Count and reconcile cash collections to machine or till readings. Investigate variances and provide explanations of all variances identified.
Monitor patients' property books to provide a secure system for the control and handling of patients' property on the wards and department. Liaise with matrons as appropriate where discrepancies arise.
Reconcile patients' monies. Ensure cash available when advised of patients discharge.
Pay and record salary advances and arrange salary and direct debit recalls as requested. Record payments on the banking system, cashbook and financial ledger system.
Provide information and assistance to the next of kin of deceased patients explaining procedures and documentation required prior to the disbursement of patient's property.
Reconcile and maintain petty cash float for the Finance Department. Reimburse cash floats held across the Trust, review claims made and identify claims that appear to be outside Trust policies. Arrange for a regular audit of floats held outside of the finance dept.
Ensure all cash collections, deposits into cashiers and payments out are coded accurately, entered into the cash book and balanced to paying in slips prior to being banked.
Reconcile the cashbook to bank statements and general ledger system.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
- Safety
- Care
- Respect
- Communication
- Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description
Job responsibilities
Working with the Trusts car parking and security officers, responsible for the collection of cash from peripheral sources across the Trust including restaurant, pharmacy, car parking, etc. Organise and collect cash from the Trusts bank to maintain authorised floats.
Count and reconcile cash collections to machine or till readings in accordance with set procedures. Investigate variances and discuss with responsible manager providing detailed explanations of all variances identified. Liaise with Security Plus for the cash collections to be banked.
Monitor patients property books to provide and maintain a secure system for the control and handling of patients property both on the wards and within the Finance department. Liaise with matrons and visit wards as appropriate where discrepancies arise.
Reconcile and balance patients monies. Provide detail of monies held on behalf of patients when requested. Ensure cash available when advised of patients discharge.
Prepare and issue manual cheques in accordance with Trust protocols.
Pay and record salary advances and subsequently reconcile with payroll deductions. Arrange salary and direct debit recalls as requested.
Pay and record immediate payments on the banking system, cashbook and financial ledger system.
Issue receipts for all payments made into the cashiers dept. e.g. charitable fund donations, settlement of staff and patient accounts.
Provide information and assistance to the next of kin of deceased patients explaining procedures and documentation required prior to the disbursement of patients property.
Reconcile and maintain petty cash float for the Finance Department on a daily basis. Reimburse cash floats held across the Trust in accordance with trust procedures, review claims made from petty cash floats and identify to responsible manager claims that appear to be outside Trust policies. Arrange for a regular audit of floats held outside of the finance dept.
In accordance with the Trusts financial coding system ensure all cash collections, deposits into cashiers e.g. charitable fund donations and payments out are coded accurately before being entered daily into the cash book and balanced to bank paying in slips prior to being banked.
Reconcile the cashbook to bank statements and general ledger system on a weekly basis.
Attend relevant training courses as directed by your manager.
Maintain records in line with NHS retention of records policy and provide a filing system that allows easy access to information.
Provide working papers to support the auditing of cashiering records as required by internal and external audit and ensure all audit recommendations are met.
Work within the confines of a strict timetable to meet the requirements of the monthly board report.
To support a professional and responsive can do culture within the team to ensure that all staff are customer focused and provide a high quality service.
To ensure that the Trust provides an efficient and effective hospital cashiering service for both patients and staff.
Be aware of current NHS VAT legislation.
Job description
Job responsibilities
Working with the Trusts car parking and security officers, responsible for the collection of cash from peripheral sources across the Trust including restaurant, pharmacy, car parking, etc. Organise and collect cash from the Trusts bank to maintain authorised floats.
Count and reconcile cash collections to machine or till readings in accordance with set procedures. Investigate variances and discuss with responsible manager providing detailed explanations of all variances identified. Liaise with Security Plus for the cash collections to be banked.
Monitor patients property books to provide and maintain a secure system for the control and handling of patients property both on the wards and within the Finance department. Liaise with matrons and visit wards as appropriate where discrepancies arise.
Reconcile and balance patients monies. Provide detail of monies held on behalf of patients when requested. Ensure cash available when advised of patients discharge.
Prepare and issue manual cheques in accordance with Trust protocols.
Pay and record salary advances and subsequently reconcile with payroll deductions. Arrange salary and direct debit recalls as requested.
Pay and record immediate payments on the banking system, cashbook and financial ledger system.
Issue receipts for all payments made into the cashiers dept. e.g. charitable fund donations, settlement of staff and patient accounts.
Provide information and assistance to the next of kin of deceased patients explaining procedures and documentation required prior to the disbursement of patients property.
Reconcile and maintain petty cash float for the Finance Department on a daily basis. Reimburse cash floats held across the Trust in accordance with trust procedures, review claims made from petty cash floats and identify to responsible manager claims that appear to be outside Trust policies. Arrange for a regular audit of floats held outside of the finance dept.
In accordance with the Trusts financial coding system ensure all cash collections, deposits into cashiers e.g. charitable fund donations and payments out are coded accurately before being entered daily into the cash book and balanced to bank paying in slips prior to being banked.
Reconcile the cashbook to bank statements and general ledger system on a weekly basis.
Attend relevant training courses as directed by your manager.
Maintain records in line with NHS retention of records policy and provide a filing system that allows easy access to information.
Provide working papers to support the auditing of cashiering records as required by internal and external audit and ensure all audit recommendations are met.
Work within the confines of a strict timetable to meet the requirements of the monthly board report.
To support a professional and responsive can do culture within the team to ensure that all staff are customer focused and provide a high quality service.
To ensure that the Trust provides an efficient and effective hospital cashiering service for both patients and staff.
Be aware of current NHS VAT legislation.
Person Specification
Essential and Desirable
Essential
- 5 GCSE's grade C or above including Maths & English or equivalent
- AAT Advanced/NVQ level 2 Accounting or equivalent experience
- Significant experience within a Finance Department
- Experience of financial ledger systems and computerised systems
- Experience of high volume cash handling and banking
- Experience of reconciling cash to receipts
- Have proven experience of successfully achieving deadlines
- Significant experience of cash handling service
- An understanding of confidentiality
- An appreciation of the importance of deadlines
- Literate in modern IT software
- Well-developed written and presentational skills
- Excellent communication skills both written and verbal
- Team worker with flexible approach
- Ability to manage workload efficiently, prioritise and work to strict deadlines
- Initiative
- Effective interpersonal and influencing skills
- Committed to personal / professional development
- Application form completed in a clear and concise manner
Desirable
- Previous experience of NHS finance
- Knowledge of Vat legislation
Person Specification
Essential and Desirable
Essential
- 5 GCSE's grade C or above including Maths & English or equivalent
- AAT Advanced/NVQ level 2 Accounting or equivalent experience
- Significant experience within a Finance Department
- Experience of financial ledger systems and computerised systems
- Experience of high volume cash handling and banking
- Experience of reconciling cash to receipts
- Have proven experience of successfully achieving deadlines
- Significant experience of cash handling service
- An understanding of confidentiality
- An appreciation of the importance of deadlines
- Literate in modern IT software
- Well-developed written and presentational skills
- Excellent communication skills both written and verbal
- Team worker with flexible approach
- Ability to manage workload efficiently, prioritise and work to strict deadlines
- Initiative
- Effective interpersonal and influencing skills
- Committed to personal / professional development
- Application form completed in a clear and concise manner
Desirable
- Previous experience of NHS finance
- Knowledge of Vat legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
