North West Ambulance Service NHS Trust

Fleet Projects Administrator

This job is now closed

Job summary

This exciting role will be based at our Fleet Projects office, located at Birch Street, Bury. Manchester. You will be expected to carry out all administration and transactional activities to ensure the appropriate conditions and legal requirements are implemented to assist in enabling the availability of the trusts operational and non-operational vehicle fleet. Provide effective administration, clerical and secretarial support to the Fleet & Equipment Support Manager and the wider Fleet Projects Team, planning of diaries, meetings, both internal and external, whilst managing and prioritising own workloads alongside delegated duties.

Main duties of the job

The post holder will ensure completion of daily, weekly and monthly statistical returns and production, interpretation of various reports for Fleet and Service Delivery directorate. Introducing comprehensive filing systems where necessary. They will process all third-party contractual transactions and administration of accounts.

The post holder will Co-ordinate with Operational Support Staff / Fleet Project Manager on all new vehicle schedules, recall campaigns and arrangement of any demonstration vehicles via communication with manufacturers/suppliers/bodybuilders/converters at all stages to ensure compliance with NWAS plans and co-ordination of ICT installations.

About us

North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport.

Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed.We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need.

Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident.

We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.

Date posted

01 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

242-4189

Job locations

Bury Ambulance Statuion

Bury

BL9 5AL

Job description

Job responsibilities

Please refer to the Job description and person specification for a full outline of the role and requirements.

Job description

Job responsibilities

Please refer to the Job description and person specification for a full outline of the role and requirements.

Person Specification

Qualification and Knowledge

Essential

Educated to a minimum of GCSE level in 5 subjects or equivalent including literacy and numeracy
ECDL or equivalent qualification
Evidence of Continued Professional Development

Experience

Essential

Experience in an office environment giving a good underpinning knowledge of office systems and administrative procedures
Computer literate with an understanding of a range of Microsoft packages. -Word, Excel and PowerPoint etc.
Basic knowledge of vehicle terminology/engineering related workshop procedures and insurance legislation would be desirable but not essential
Experience of working within the Health Service or the Public Sector in an insurance environment in handling claims and related issues would be desirable but not essential

Values and Behaviours

Essential

Working together - demonstrate collaborative and inclusive working and challenge behaviour that is not inclusive or acceptable

Skills / Competencies

Essential

Ability to communicate with staff at all levels over a range of subject matters including issues of a confidential nature
Analytical, judgmental and problem-solving skills
Good inter personnel written and verbal communication skills
Ability to work on your own initiative
Ability to plan and prioritise tasks
Customer service skills with experience of conflict resolution

Person Specification

Qualification and Knowledge

Essential

Educated to a minimum of GCSE level in 5 subjects or equivalent including literacy and numeracy
ECDL or equivalent qualification
Evidence of Continued Professional Development

Experience

Essential

Experience in an office environment giving a good underpinning knowledge of office systems and administrative procedures
Computer literate with an understanding of a range of Microsoft packages. -Word, Excel and PowerPoint etc.
Basic knowledge of vehicle terminology/engineering related workshop procedures and insurance legislation would be desirable but not essential
Experience of working within the Health Service or the Public Sector in an insurance environment in handling claims and related issues would be desirable but not essential

Values and Behaviours

Essential

Working together - demonstrate collaborative and inclusive working and challenge behaviour that is not inclusive or acceptable

Skills / Competencies

Essential

Ability to communicate with staff at all levels over a range of subject matters including issues of a confidential nature
Analytical, judgmental and problem-solving skills
Good inter personnel written and verbal communication skills
Ability to work on your own initiative
Ability to plan and prioritise tasks
Customer service skills with experience of conflict resolution

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North West Ambulance Service NHS Trust

Address

Bury Ambulance Statuion

Bury

BL9 5AL

Employer's website

https://www.nwas.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North West Ambulance Service NHS Trust

Address

Bury Ambulance Statuion

Bury

BL9 5AL

Employer's website

https://www.nwas.nhs.uk/ (Opens in a new tab)