Job summary
Full time 37.5 hours per week. Fixed term for 12 months.
The purpose of the Transactions Team is to ensure that finance invoice transactions are processed accurately and in accordance with procedures. We endeavour to pay our suppliers in line with BPPC (Better Payment Practice Code) and by doing so, ensures the continuation of the supply of goods and services associated with patient care.As a Transactions Assistant, you will perform a multi-functional role across Accounts Payable, Sales Ledger and Credit Control.
Main duties of the job
Your key responsibilities will include the processing of purchase invoices across multiple ledgers and systems from receipt to resolution, ensuring that invoices are ready for payment on time. You will also be involved in the raising of sales invoices and providing credit control support.
About us
Our ValuesVisionWe have a plan that will deliver excellent health and care for future generations, working withpartners to ensure our services are sustainable.We make decisions that are best for long term health and social care outcomes for ourcommunitiesOpennessWe communicate clearly to our patients, families and our staff with transparency andhonestyWe encourage feedback from everyone to help drive innovation and ImprovementsIntegrityWe demonstrate fairness, respect and empathy in our interactions with peopleWe take responsibility for our actions, speaking out and learning from our mistakesCompassionWe take a person-centred approach in all our interactions with patients, families and our staffWe provide compassionate care and demonstrate understanding to everyoneExcellenceWe put quality and safety at the heart of all our services and processesWe continuously improve our standards of healthcare with the patient inmind
Job description
Job responsibilities
Investigate and resolve invoice queries through to resolution for both Trust and iFMProcess Pharmacy invoices using multiple systemsRegister and process invoices to GL code (where applicable)Analyse reports and data to identify ageing invoice queries and pursue the resolution of queries by liaising with suppliers and key stakeholdersBuild and maintain Trust colleague and supplier relationships to enable query resolutionPerform supplier statement reconciliation to ledger balances to identify account discrepancies and seek resolutionSupport the on-boarding of suppliers onto Cloudtrade (EDI)Process sales invoice and credit note requests timely and accuratelySupport the Process Lead in customer account queriesUndertake credit control of ageing debtMaintain supplier and customer dataEnsure that key controls are applied to all aspects of all processes
Job description
Job responsibilities
Investigate and resolve invoice queries through to resolution for both Trust and iFMProcess Pharmacy invoices using multiple systemsRegister and process invoices to GL code (where applicable)Analyse reports and data to identify ageing invoice queries and pursue the resolution of queries by liaising with suppliers and key stakeholdersBuild and maintain Trust colleague and supplier relationships to enable query resolutionPerform supplier statement reconciliation to ledger balances to identify account discrepancies and seek resolutionSupport the on-boarding of suppliers onto Cloudtrade (EDI)Process sales invoice and credit note requests timely and accuratelySupport the Process Lead in customer account queriesUndertake credit control of ageing debtMaintain supplier and customer dataEnsure that key controls are applied to all aspects of all processes
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 or has gained equivalent experience
Desirable
- Actively studying towards or completed AAT
Experience
Essential
- Proficient in Excel for reconciliation and data upload purposes
- Interrogation into queries to seek resolution
Desirable
- Experience of working with high volume transactions
- Knowledge of financial computer systems preferably Integra and Ascribe
- Experience of NHS Agreement of Balances
Skills
Essential
- Ability to maintain effective working relationships with other Trust colleagues and suppliers to ensure the delivery of a professional service
- Ability to plan and organise workload in order to meet target dates set within finance timetable
- Numeracy skills.
- Effective written and spoken communication skills.
- Ability to work in a changing environment and to work as part of a multi-disciplinary team
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3 or has gained equivalent experience
Desirable
- Actively studying towards or completed AAT
Experience
Essential
- Proficient in Excel for reconciliation and data upload purposes
- Interrogation into queries to seek resolution
Desirable
- Experience of working with high volume transactions
- Knowledge of financial computer systems preferably Integra and Ascribe
- Experience of NHS Agreement of Balances
Skills
Essential
- Ability to maintain effective working relationships with other Trust colleagues and suppliers to ensure the delivery of a professional service
- Ability to plan and organise workload in order to meet target dates set within finance timetable
- Numeracy skills.
- Effective written and spoken communication skills.
- Ability to work in a changing environment and to work as part of a multi-disciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
