Job summary
Full time 37.5 hours per week. Permanent post.
Bolton NHS Foundation Trust is seeking applications to the role of Personal Assistant. This role is based in the Community Services Division and, working alongside the experienced members of that team, your role will be to provide secretarial support to our Senior Management Team.
Main duties of the job
We are looking for an experienced personal assistant who is a strong team player, who is highly organised, and who has the ability to communicate effectively and professionally with a wide range of people both within and outside the Trust. Your duties will include formal minute taking and production of formal reports and other correspondence. You will need strong IT skills to be successful in this role. Meetings/events are held across various community sites therefore some flexibility is required and a car driver would an advantage. The successful candidate will be able to work both independently and as part of a team.
If this sounds like you and if you are someone who would like to work in a high-performing Trust which will give you the opportunity to take your career to the next stage we would love to hear from you.
Successful candidates will be subject to appropriate disclosure by the Disclosure and Barring Service.
About us
The Trust is committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
The aims of Bolton Foundation Trust are to improve the health of and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve. We value our staff and can offer excellent opportunities for further training and development. We are keen to reflect our local population and therefore applications from all sectors of the community are welcomed.
Job description
Job responsibilities
For full details of the duties and responsibilities for this role and the essential criteria please refer to the Job Description and Person Specification.
Job description
Job responsibilities
For full details of the duties and responsibilities for this role and the essential criteria please refer to the Job Description and Person Specification.
Person Specification
Qualifications/Knowledge
Essential
- GCSE English and Maths or equivalent qualification
- RSA 3/NVQ Level 3 in Business Administration
- Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes
Desirable
- Advanced qualification for MS Office Package
- ECDL
- Proficient minute taking
Experience
Essential
- Previous experience of working in a similar role
- Effective time management through organisation and diary management
- Experience of Microsoft Office Software
- Working to deadlines
Desirable
Skills
Essential
- Excellent communication skills both written and verbally.
- Excellent organisational skills
- High level of confidentiality
- Ability to proritise workload
- Ability to work under pressure in a busy working environment
- IT Skills
- Minutes taking skills
Desirable
- Broad knowledge of NHS and linked agencies
- Willingness to learn other software packages
Other
Essential
- An ability to maintain confidentiality and trust
- Ability to undertake relevant training
- Team Player
Person Specification
Qualifications/Knowledge
Essential
- GCSE English and Maths or equivalent qualification
- RSA 3/NVQ Level 3 in Business Administration
- Knowledge of and ability to demonstrate a full range of secretarial procedures, software programmes
Desirable
- Advanced qualification for MS Office Package
- ECDL
- Proficient minute taking
Experience
Essential
- Previous experience of working in a similar role
- Effective time management through organisation and diary management
- Experience of Microsoft Office Software
- Working to deadlines
Desirable
Skills
Essential
- Excellent communication skills both written and verbally.
- Excellent organisational skills
- High level of confidentiality
- Ability to proritise workload
- Ability to work under pressure in a busy working environment
- IT Skills
- Minutes taking skills
Desirable
- Broad knowledge of NHS and linked agencies
- Willingness to learn other software packages
Other
Essential
- An ability to maintain confidentiality and trust
- Ability to undertake relevant training
- Team Player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
