Bolton NHS Foundation Trust

Financial Accounts Assistant

This job is now closed

Job summary

Job Title: Financial Accounts Assistant

Department: Finance

Location: Dowling House

Contract Type: Permanent

Hours: 37.5 hrs/wk

Salary: Band 3/4 - £22,816 - £27,596 (subject to banding review)

An opportunity has arisen for an enthusiastic person to work at Bolton NHS Foundation Trust in the Finance Department.

The post-holder, will report to the Deputy Finance Manager and will work as a member of a team responsible for all aspects of Financial Accounting, which includes charitable funds, capital accounting, the maintenance of the Trust Cash Book, control account reconciliations and the production of the Trust Annual Accounts.

The successful applicant should have a desire to pursue a career within a NHS accounting environment. Applicants should have a keen eye for detail and the ability to work accurately to specified deadlines and should be self- motivated, adaptable and be keen to develop their skills and knowledge.

The successful applicant must demonstrate and evidence the Band 4 pay scale progression criteria to reach band 4.

Interviews to take place week commencing Friday 2nd June 2023For more information contact: Karen Sharples, Finance Manager on 01204 390184.

The Trust has a no smoking policy and all premises are considered as non-smoking zones. In addition, smoking is not allowed in staff cars that are parked on trust property and during the working day, smoking is prohibited whilst in uniform wherever an employee is located.

Main duties of the job

Financial Accounting which includes charitable funds, capital accounting, the maintenance of the Trust Cash Book, control account reconciliations and the production of the Trust Annual Accounts.

About us

See organisational structure on job description.

The Financial accounts team consists of:

Sharon Freeman - Financial Accountant

Karen Sharples - Finance Manager

Yusuf Amjad - Deputy Finance Manager

Bradley Scott - Financial Accounts Assistant

We are part of the wider finance group that includes Transactions, Payroll, Management Accounts and Income & Costing.

Our mission is to be recognised as the best NHS Finance Team, supporting the Trust in achieving its vision and goals.

Date posted

15 May 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £27,596 a year Band 3 £22,816 - £24,336 pa / Band 4 £25,147 - £27,596 pa

Contract

Permanent

Working pattern

Full-time

Reference number

241-365CD-23

Job locations

Bolton NHS Foundation Trust - RBH site

Minerva Road

Bolton

BL4 0JR

Job description

Job responsibilities

To undertake a range of monthly control account reconciliations with reference to adequate source documentation.
To maintain the Trust, IFM and Charitable Fund cashbooks ensuring they reconcile on a daily basis.
To assist the Finance Manager in the production of the monthly budget statements for charitable funds and capital reporting.
To assist in the production of the monthly financial accounts reports.
To audit new supplier details onto the Purchase Ledger.
To assist in maintaining the Losses & Special Payments register on a monthly basis and provide reports as required.
To assist in the production of the Trusts annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
To monitor out-of-date payable orders and reissue as appropriate.
To assist in the annual stocktaking for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
To maintain effective working relationships with other Trust staff and outside organisations to ensure the delivery of a professional service with high levels of customer satisfaction.
To assist in monitoring charitable income and expenditure to ensure that it is allocated and spent correctly in accordance with the donors wishes.
To monitor charitable expenditure and ensure that funds are available before orders are placed, and to produce monthly reports for the Directorates.
To monitor PRL and payroll bacs to the source documentation & cashbook, to identify any rejected bacs and replace where appropriate.
To maintain a log of outstanding audit issues and progress to date.
To issue and monitor distribution of controlled stationery and to ensure that sufficient stocks are maintained.
To assist in maintaining accurate records of leases taken out by the Trust
To cover for the financial accounts assistant

PAY SCALE PROGRESSION CRITERIA

To reach Band 4

Production of the monthly budget statements for charitable funds and capital reporting.
Demonstrate and evidence the ability to produce the Trusts annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
Demonstrate and evidence the ability to produce a range of monthly control account reconciliations with reference to adequate source documentation.
Demonstrate ability to co-ordinate and particate with annual stock taking procedures for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
To ensure the maintenance of the Trust, IFM and Charitable Fund cashbooks and assist in the weekly cash flow forecasts.
To monitor charitable income received and to ensure that it is allocated correctly in accordance with the donors wishes, to monitor expenditure and ensure that funds are available before orders are placed, and to produce monthly reports for the Directorates.
To check weekly and monthly payroll returns and list any payments that have exceeded our limits for individual payments.
To monitor PRL and payroll bacs to the source documentation & cashbook, to identify any rejected bacs and replace where appropriate.
To maintain a log of outstanding audit issues and progress to date.
To maintain records to monitor the Trusts income tax, national insurance and superannuation liabilities and to ensure that all payments are made by the due dates.
To maintain the Trusts capital asset register and assist in monthly/annual capital reporting
To provide cover for the Deputy Finance Manager
Demonstrate and evidence an ability to continuously approach the role in a professional and reliable manner delivering to the required standards in all aspects of the job including health & safety, information governance and equality & diversity. You should also be able to demonstrate that your mandatory training requirements have been met.
Demonstrate and evidence progress towards a recognised CCAB qualification (completion of CIMA foundation stage, AAT Technician or equivalent).
Demonstrate and evidence the ability to produce information and financial analysis in a range of formats and styles suitable to make accurate decisions based upon your data

Job description

Job responsibilities

To undertake a range of monthly control account reconciliations with reference to adequate source documentation.
To maintain the Trust, IFM and Charitable Fund cashbooks ensuring they reconcile on a daily basis.
To assist the Finance Manager in the production of the monthly budget statements for charitable funds and capital reporting.
To assist in the production of the monthly financial accounts reports.
To audit new supplier details onto the Purchase Ledger.
To assist in maintaining the Losses & Special Payments register on a monthly basis and provide reports as required.
To assist in the production of the Trusts annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
To monitor out-of-date payable orders and reissue as appropriate.
To assist in the annual stocktaking for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
To maintain effective working relationships with other Trust staff and outside organisations to ensure the delivery of a professional service with high levels of customer satisfaction.
To assist in monitoring charitable income and expenditure to ensure that it is allocated and spent correctly in accordance with the donors wishes.
To monitor charitable expenditure and ensure that funds are available before orders are placed, and to produce monthly reports for the Directorates.
To monitor PRL and payroll bacs to the source documentation & cashbook, to identify any rejected bacs and replace where appropriate.
To maintain a log of outstanding audit issues and progress to date.
To issue and monitor distribution of controlled stationery and to ensure that sufficient stocks are maintained.
To assist in maintaining accurate records of leases taken out by the Trust
To cover for the financial accounts assistant

PAY SCALE PROGRESSION CRITERIA

To reach Band 4

Production of the monthly budget statements for charitable funds and capital reporting.
Demonstrate and evidence the ability to produce the Trusts annual accounts by maintenance of adequate accounting records throughout the year and completion of annual duties as appropriate.
Demonstrate and evidence the ability to produce a range of monthly control account reconciliations with reference to adequate source documentation.
Demonstrate ability to co-ordinate and particate with annual stock taking procedures for all relevant departments, to calculate stock values, report findings to managers and reconcile to ledger, ensuring that stock is accurately reported in the Annual accounts.
To ensure the maintenance of the Trust, IFM and Charitable Fund cashbooks and assist in the weekly cash flow forecasts.
To monitor charitable income received and to ensure that it is allocated correctly in accordance with the donors wishes, to monitor expenditure and ensure that funds are available before orders are placed, and to produce monthly reports for the Directorates.
To check weekly and monthly payroll returns and list any payments that have exceeded our limits for individual payments.
To monitor PRL and payroll bacs to the source documentation & cashbook, to identify any rejected bacs and replace where appropriate.
To maintain a log of outstanding audit issues and progress to date.
To maintain records to monitor the Trusts income tax, national insurance and superannuation liabilities and to ensure that all payments are made by the due dates.
To maintain the Trusts capital asset register and assist in monthly/annual capital reporting
To provide cover for the Deputy Finance Manager
Demonstrate and evidence an ability to continuously approach the role in a professional and reliable manner delivering to the required standards in all aspects of the job including health & safety, information governance and equality & diversity. You should also be able to demonstrate that your mandatory training requirements have been met.
Demonstrate and evidence progress towards a recognised CCAB qualification (completion of CIMA foundation stage, AAT Technician or equivalent).
Demonstrate and evidence the ability to produce information and financial analysis in a range of formats and styles suitable to make accurate decisions based upon your data

Person Specification

Education/Qualifications

Essential

Achieved Grades

Experience

Essential

Financial Computing Systems
Accounting Principles
Knowledge of Finance Functions

Skills and Abilities

Essential

Written, Spoken and Numerical Skills
Organise own workload/Prioritise/Meet deadlines
Accuracy of work (Test)
Trust Values

Desireable

Desirable

Finance Experience
Advanced Microsoft Office products

Person Specification

Education/Qualifications

Essential

Achieved Grades

Experience

Essential

Financial Computing Systems
Accounting Principles
Knowledge of Finance Functions

Skills and Abilities

Essential

Written, Spoken and Numerical Skills
Organise own workload/Prioritise/Meet deadlines
Accuracy of work (Test)
Trust Values

Desireable

Desirable

Finance Experience
Advanced Microsoft Office products

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information