Job summary
An exciting opportunity has arisen for a Personal Assistant to support the Families and Perinatal Divisions, providing administrative and general office support.
We are looking for candidates who are conscientious, highly motivated, friendly and are able to work as part of the team.
As a PA you will be working closely with Senior management to provide effective, confident and efficient administration service. You will need excellent communication and organisational skills, along with the ability to build relationships.
Must be confident using Microsoft Outlook diary management with substantial experience of minute taking.
Main duties of the job
To be the first point of contact for telephone, emails and face to face enquiries.
To provide diary and email management, arrange appointments, meetings/events and interviews.
To prepare agendas, book rooms and take minutes.
To order and maintain equipment/ stationary stocks.
To maintain internal filing and systems to effectively manage workloads.
About us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.
As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.
In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
We are currently in process of updating our values. For the latest information around our values and behaviours, please visit our careers website https://careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust's Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: https://careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
In line with the Trust's Single Equality Scheme we welcome applications from everyone irrespective of ethnic origin, disability, age, gender, gender identity, sexual orientation, nationality, religion, marital status, social background or trade union membership.
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent in English language
- NVQ Level 3 in Office Administration or equivalent experience
Desirable
- ECDL Qualification or Equivalent
Knowledge, Skills, Training, Experience
Essential
- Experience in word processing, power point, Excel and data inputting.
- Good written skills
- Good oral communication skills with people from a wide variety of backgrounds
- Good organisational skills
- Able to work as part of a team
- Able to work to deadlines
- Able to deal with sensitive issues in a confidential manner
- Able to take and transfer accurate messages contaning complex information
- Effective telephone and communication skills
- Ability to manage a busy workload
- Self motivated
Person Specification
Qualifications
Essential
- Educated to GCSE or equivalent in English language
- NVQ Level 3 in Office Administration or equivalent experience
Desirable
- ECDL Qualification or Equivalent
Knowledge, Skills, Training, Experience
Essential
- Experience in word processing, power point, Excel and data inputting.
- Good written skills
- Good oral communication skills with people from a wide variety of backgrounds
- Good organisational skills
- Able to work as part of a team
- Able to work to deadlines
- Able to deal with sensitive issues in a confidential manner
- Able to take and transfer accurate messages contaning complex information
- Effective telephone and communication skills
- Ability to manage a busy workload
- Self motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).