Job summary
We are looking for an organised and dynamic Administrator to join our Administration Team based at The Link Centre in Oldham.
The role will involve providing a high quality and comprehensive secretarial/administrative service to support our clinical teams, including the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
The post holder will often be the first point of contact and a focal point for the services and be able to communicate professionally and effectively with internal and external contacts using a variety of methods, whilst at the same time ensuring that the highest standards are maintained in line with the Trust's policies and procedures.
Main duties of the job
Collate, input and extract data using NHS systems. Handling sensitive and confidential information in line with the Trust's Data Protection and Governance policies and procedures.
To work as part of the team, relating and interacting effectively with colleagues at all levels.
About us
Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world's first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Person Specification
Qualifications
Essential
- English/Math GCSE grade C or higher or equivalent.
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Experience of using Microsoft Word and Microsoft Outlook
- Experience of using IM&T systems for data entry
- Experience of successfully working within tight time frames and to deadlines
- Ability to communicate in a clear and concise manner
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities
- Ability to multi-task and prioritise own workload
- Good command and understanding of English, punctuation and grammar
- Knowledge of Access targets, and how own role fits in with these initiatives
- Smart appearance in accordance with SRFT dress code
- Ability to move and handle case notes 2-5 kg+
- Ability to work across all NCA sites when required
- Satisfactory attendance record in present/most recent post
- Recognise equality and diversity and the importance of human rights with dignity and respect
- Act in accordance with legislation, policies and procedures
Desirable
- Experience of using SystmOne
- Understanding of the Data Protection Act
- Motivated, flexible and proactive
- Tactful, courteous and polite
Person Specification
Qualifications
Essential
- English/Math GCSE grade C or higher or equivalent.
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Experience of using Microsoft Word and Microsoft Outlook
- Experience of using IM&T systems for data entry
- Experience of successfully working within tight time frames and to deadlines
- Ability to communicate in a clear and concise manner
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities
- Ability to multi-task and prioritise own workload
- Good command and understanding of English, punctuation and grammar
- Knowledge of Access targets, and how own role fits in with these initiatives
- Smart appearance in accordance with SRFT dress code
- Ability to move and handle case notes 2-5 kg+
- Ability to work across all NCA sites when required
- Satisfactory attendance record in present/most recent post
- Recognise equality and diversity and the importance of human rights with dignity and respect
- Act in accordance with legislation, policies and procedures
Desirable
- Experience of using SystmOne
- Understanding of the Data Protection Act
- Motivated, flexible and proactive
- Tactful, courteous and polite
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).