Job summary
Fixed term contract/ secondment opportunity for 6 months
Health Records are looking for an enthusiastic and organized individual for the role of Health Records Trainer (fixed term/secondment for 6 months). The role involves training a wide range of colleagues across the organisation in health records processes, including the delivery of Health Records Awareness Mandatory Training in-person at the Trust's monthly Clinical Induction sessions.
It also encompasses auditing and follow up with colleagues across the Trust, working collaboratively with staff to increase knowledge of, and adherence to, Health Records policies and processes. In addition it offers the opportunity to work on some admin features of the Mediviewer system to enhance the user experience of digitized health records. The successful
If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.
Main duties of the job
To provide mandatory and bespoke training in health records processes both within the department and across the Trust. The postholder will also provide bespoke training sessions both in person and via Teams.
To carry out regular auditing of health records tracking and keeping and feed back to the relevant departments, working with them to formulate action plans to address any issues arising from the audits.
To manage access and training for Mediviewer functions such as direct upload and export.
To support the Health Records Information Manager with management of the digitization of health records, including liaison with the Trust's outsourced scanning provider where necessary.
To attend Trust meetings when relevant.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics.
Job description
Job responsibilities
The following skills and experience will be required and are essential for the successful candidates:
- As part of the Trusts Induction Programme, to deliver Health Records Awareness Mandatory training, in relation to processes within Health Records to newly appointed Trust admin staff
- As part of the Trusts Induction Programme, to provide training related to current paper-lite processes, including creation of day-forward material where case-notes have been scanned
- To provide an ongoing training programme to existing Health Records users (admin) across the Trust; to include the current paper-lite processes relating to the management of records
- To provide training to the CSCNC Team in aspects of Records Management processes including the culling of dormant and deceased records
- To deliver refresher training in all aspects of Health Records to Health Records staff
- To monitor the work of the Culling, Scanning & Case-note Conversion Clerks to ensure that high levels of competency are maintained.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post
Job description
Job responsibilities
The following skills and experience will be required and are essential for the successful candidates:
- As part of the Trusts Induction Programme, to deliver Health Records Awareness Mandatory training, in relation to processes within Health Records to newly appointed Trust admin staff
- As part of the Trusts Induction Programme, to provide training related to current paper-lite processes, including creation of day-forward material where case-notes have been scanned
- To provide an ongoing training programme to existing Health Records users (admin) across the Trust; to include the current paper-lite processes relating to the management of records
- To provide training to the CSCNC Team in aspects of Records Management processes including the culling of dormant and deceased records
- To deliver refresher training in all aspects of Health Records to Health Records staff
- To monitor the work of the Culling, Scanning & Case-note Conversion Clerks to ensure that high levels of competency are maintained.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post
Person Specification
Qualifications
Essential
- Minimum of NVQ Level 3 or equivalent relevant experience
Desirable
- Knowledge of medical terminology/AMSPAR, plus knowledge of records and their structure
Experience
Essential
- Experience of training staff
- Experience of dealing with different health care professionals including Consultant staff and their secretaries
Skills
Essential
- Ability to work independently on own initiative, and as part of a team
Attitude/Aptitude
Essential
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Evidence of development in previous job roles
Person Specification
Qualifications
Essential
- Minimum of NVQ Level 3 or equivalent relevant experience
Desirable
- Knowledge of medical terminology/AMSPAR, plus knowledge of records and their structure
Experience
Essential
- Experience of training staff
- Experience of dealing with different health care professionals including Consultant staff and their secretaries
Skills
Essential
- Ability to work independently on own initiative, and as part of a team
Attitude/Aptitude
Essential
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Evidence of development in previous job roles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
