Job summary
The Pharmacy Department is one of the busiest in the country, reviewing and supplying medicines to patients across a seven-day service. We have approximately 180 members of staff working across the team and also Fred, our dispensing robot, to support dispensary and stores staff. We also have an aseptic production unit.
The NNUH is an acute teaching hospital and has a number of specialities including haematology/oncology, older people's medicine, cardiology, urology and gastroenterology. We have close links with the University of East Anglia and the Norwich Research Park. All services are people-focussed whether this is directly with patients or supporting colleagues with medicines across the Trust.
The post of Senior Pharmacy Assistant, Stores and Ordering is split into two main roles. Firstly, the post holder will be required to undertake and be responsible for ordering pharmaceutical stock from suppliers and wholesalers, chasing orders and assessing stock ordering requirements. Ensuring the Pharmacy department and the Trust has the stock required on-hand to treat patients is a vital part of this role and experience of working in a hospital pharmacy environment is essential. The post holder will be expected to be able to identify different types of medicines and use their initiative and experience to prioritise ordering critical medicines.
Main duties of the job
The post will involve using different types of purchasing software, such as JAC and Powergate. The post holder will need to have a good standard of computer literacy, including experience using Microsoft Excel. The post holder will be expected to use various software platforms to place orders and to update ordering codes as necessary.
The second part of the role is to ensure that wards and the dispensary have appropriate supplies of medicines and sundries for patients' use. Part of your role will be to visit ward areas, check stock and supply what is needed, ensure stock on wards is fit for use, and to receive and accurately book in stock delivered from suppliers. This is a busy and active role, and we are looking for someone who can pay close attention to detail and is able to work as part of a team.
The post is for full-time hours to be worked Monday to Friday. Part-time hours may be considered. There is also a requirement to work 1 in 10 weekends (09:00 - 17:00 Saturday and Sunday) with corresponding time off during the week and to participate in the bank holiday rota, currently minimum 1 per year (09:00 - 17:00). Rotas are subject to change at any time.
Interview date: 21st February 2025
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
As a Senior Pharmacy Assistant, Stores, you will be required to support the Stores Supervisor in the training of Pharmacy and Trust ward staff, including any Pharmacy and ward-based stock handling competencies.
You will also help with medicines that have been returned, ensure that they are disposed of appropriately and avoid waste.
Pharmacy Stores is split between the main pharmacy department and pharmacy bulk stores. The post holder will be required to be competent in both areas and includes the following responsibilities:
1. Pharmaceutical stock ordering
1.1 To undertake and be responsible for the purchasing of:
Medicines
Medical gases
Dietetic stock
Bulk fluids
Consumables
Chemotherapy and parenteral nutrition
1.2 To provide advice and support to the department and Trust regarding stock shortages and supply chain interruptions.
1.3 To liaise with the Deputy Operations Manager, Pharmacy Support Services with stock discrepancies that require further analysis or escalation for continuity of supply.
1.4 To complete a weekly outstanding order analysis to ensure medicines are obtained and in stock when required.
1.5 To use multiple platforms or reports to assess stock requirements and place orders.
1.6 To receive and complete Wholesale Order requests within the remit of the departments Wholesale Dealers Authorisation (Human) and adhering to MHRA regulations.
Please note that this advertised position, which is part of occupation code 7114 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
As a Senior Pharmacy Assistant, Stores, you will be required to support the Stores Supervisor in the training of Pharmacy and Trust ward staff, including any Pharmacy and ward-based stock handling competencies.
You will also help with medicines that have been returned, ensure that they are disposed of appropriately and avoid waste.
Pharmacy Stores is split between the main pharmacy department and pharmacy bulk stores. The post holder will be required to be competent in both areas and includes the following responsibilities:
1. Pharmaceutical stock ordering
1.1 To undertake and be responsible for the purchasing of:
Medicines
Medical gases
Dietetic stock
Bulk fluids
Consumables
Chemotherapy and parenteral nutrition
1.2 To provide advice and support to the department and Trust regarding stock shortages and supply chain interruptions.
1.3 To liaise with the Deputy Operations Manager, Pharmacy Support Services with stock discrepancies that require further analysis or escalation for continuity of supply.
1.4 To complete a weekly outstanding order analysis to ensure medicines are obtained and in stock when required.
1.5 To use multiple platforms or reports to assess stock requirements and place orders.
1.6 To receive and complete Wholesale Order requests within the remit of the departments Wholesale Dealers Authorisation (Human) and adhering to MHRA regulations.
Please note that this advertised position, which is part of occupation code 7114 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Qualifications
Essential
- GCSE or equivalent passes in Maths, English and Science
- NVQ Level 2 in Pharmacy Services
Experience
Essential
- Previous experience in a pharmaceutical environment
Desirable
- Previous experience of forecasting and purchasing pharmaceutical stock
- Previous experience in a Stores environment
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- GCSE or equivalent passes in Maths, English and Science
- NVQ Level 2 in Pharmacy Services
Experience
Essential
- Previous experience in a pharmaceutical environment
Desirable
- Previous experience of forecasting and purchasing pharmaceutical stock
- Previous experience in a Stores environment
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
