Job summary
**Fixed term contract/ secondment opportunity until 31/03/2025**
An opportunity has arisen for a motivated administrator to join the Norfolk and Norwich University Hospital working in conjunction with the neighbouring Queen Elizabeth Hospital in King's Lynn and James Paget University Hospital in Great Yarmouth as Diagnostic Assessment Centres (DAC) Operations Administrator within the DAC Programme.The postholder will work together with the Operations Workstream Lead as part of the programme office and will be an integral member of the team providing a full clerical and administrative role, together with some small project tasks under the workstream leads guidance.
This is a fixed term post till 31st March 2025 and due to the short nature of the contract the successful candidate must be available to start work immediately.
Main duties of the job
Provide full clerical administrative support to the DAC Operations Workstream Lead, acting as a point of contact for them via email, filtering, prioritising and dealing with problems, questions or queries.
To draft and send out agendas, take formal minutes, collate and manage actions.
Assist in transcribing and formatting newly developed documents and onward management to each Trust for approval and implementation.
Manage document database and other spreadsheets related to management of the project.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
1. To deal with queries and enquiries via telephone, email or face to face from all levels of staff, professional bodies, stakeholders and service providers associated to the Trust in a timely manner.2. Attend mandatory, in-service and staff development training, including RIS training.3. To liaise directly with clinical and medical staff both within and outside of the department relaying information accurately and promptly.4. To attend and participate in clerical, departmental meetings, appraisals and mandatory training sessions.5. To work flexibly as the needs of the DAC Programme Office dictates.
Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
1. To deal with queries and enquiries via telephone, email or face to face from all levels of staff, professional bodies, stakeholders and service providers associated to the Trust in a timely manner.2. Attend mandatory, in-service and staff development training, including RIS training.3. To liaise directly with clinical and medical staff both within and outside of the department relaying information accurately and promptly.4. To attend and participate in clerical, departmental meetings, appraisals and mandatory training sessions.5. To work flexibly as the needs of the DAC Programme Office dictates.
Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Qualifications
Essential
- NVQ Level 3 or proven equivalent experience
- GCSE Maths and English or equivalent
Experience
Essential
- Experience in NHS or similar
Skills
Essential
- IT skills - accurate data input
- Good communication and interpersonal skills
Attitude, Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- NVQ Level 3 or proven equivalent experience
- GCSE Maths and English or equivalent
Experience
Essential
- Experience in NHS or similar
Skills
Essential
- IT skills - accurate data input
- Good communication and interpersonal skills
Attitude, Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
