Job summary
An exciting opportunity has arisen in the Women's & Children's Divisional Management Team as a Divisional Personal Assistant. The division consists of Maternity, Gynecology and Paediatrics. You will need to be self-driven with excellent communication and interpersonal skills. You will take pride in your work, be highly motivated, professional, and have good organisational skills with an excellent attention to detail.
Main duties of the job
You will provide comprehensive secretarial and administrative support to the Divisional Management Team and will be Personal Assistant to the Chief of Division, Divisional Operational Director, Deputy Divisional Operational Director, Divisional Director of Nursing, Divisional Director of Midwifery and Deputy Divisional Director of Midwifery.
You will support the Divisional Management Team with administration of regular and ad hoc meetings, including writing minutes.
You will also need to be an effective decision maker to ensure the varied and challenging workload is managed to the high standards required.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
1. Daily management of electronic diary schedules for the Divisional Triumvirate liaising with other Divisional/Corporate PAs as required.
2. Administration support for meetings including producing agendas and papers and typing minutes for Divisional Board meetings and additional sub board and monthly meetings, including maintaining action logs
3. To provide a comprehensive range of secretarial, clerical & administrative functions to the Divisional Management team including producing accurate letters
4. To keep up to date with related technology to ensure maximal efficiency is achieved and systems are both modern and streamlined.
5. To act as an ambassador and initial point of contact for the Division in the dealing with all verbal and electronic queries
Job description
Job responsibilities
1. Daily management of electronic diary schedules for the Divisional Triumvirate liaising with other Divisional/Corporate PAs as required.
2. Administration support for meetings including producing agendas and papers and typing minutes for Divisional Board meetings and additional sub board and monthly meetings, including maintaining action logs
3. To provide a comprehensive range of secretarial, clerical & administrative functions to the Divisional Management team including producing accurate letters
4. To keep up to date with related technology to ensure maximal efficiency is achieved and systems are both modern and streamlined.
5. To act as an ambassador and initial point of contact for the Division in the dealing with all verbal and electronic queries
Person Specification
Qualifications
Essential
- RSA 3 or equivalent advanced knowledge of MS Office 2000 software including Word, Outlook, Electronic scheduling, Databases/Spreadsheets and Powerpoint
Experience
Essential
- Significant previous experience as band 4 secretary/PA
- Ability to work in partnership at all levels both within and out of the organisation
Skills
Essential
- Good communication and interpersonal skills
- Flexible - able to multi-task and prioritise
Attitude, Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Person Specification
Qualifications
Essential
- RSA 3 or equivalent advanced knowledge of MS Office 2000 software including Word, Outlook, Electronic scheduling, Databases/Spreadsheets and Powerpoint
Experience
Essential
- Significant previous experience as band 4 secretary/PA
- Ability to work in partnership at all levels both within and out of the organisation
Skills
Essential
- Good communication and interpersonal skills
- Flexible - able to multi-task and prioritise
Attitude, Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
