Job summary
We have an exciting opportunity to join the Guardian of Safe Working Hours (GoSWH) administration team at the Norfolk and Norwich University Hospital.
You provide a professional, efficient and effective administrative support function to the Guardian of Safe Working Hours (GoSWH) across the Norfolk and Norwich University Hospital.
Support the Trust complies with the contractual requirements of the 2016 Terms and Conditions for Doctors in Training in relation to Exception Reporting.
Receive copies of and oversee all Exception Reports raised by Junior Doctors (both Training and Trust posts).
You will also take on all administrative tasks on behalf of the GOSWH.
Interview date: 10/10/2024
Main duties of the job
To highlight when reported any issues, Safety Concerns generated via an Exception Report to the GoSWH. To allow the GoSWH to escalate to the DME or the Medical Director.
To analyse and identify trends of Exception Reporting across Departments.
To provide general administrative support, as required, to enable an effective and efficient service to be maintained for Exception Reporting purposes.
To ensure that all information is sought and is available in preparation for the GoSWH Reports to relevant committees and Trust Board.
Compile reports on behalf of the GoSWH to relevant committees including the Trust Board which summarizes all exception reports, work schedule reviews and rota gaps, and provides assurance on compliance with safe working hours by both the employer and doctors in approved training programmes.
To communicate on behalf of the GoSWH, the DME, and the Medical Director and their team, ensuring that the professional image of the Trust is maintained at all times.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
1. To co-ordinate and provide administrative support to the NNUH joint Junior Doctor Forum Meetings which includes preparing agendas, taking formal minutes and action logs
2. Contribute to the NHS service improvement/modernisation agenda e.g. service redesign.
3. Put into practice new or revised processes in relation to Exception Reporting.
4. To maintain records associated with Exception Reporting in accordance with the Trust Policies in order to ensure internal and external audit requirements are met for evidence of meeting KPIs.
5. Undertake training as required to maintain competency/comply with Trust Policies.
Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Job description
Job responsibilities
1. To co-ordinate and provide administrative support to the NNUH joint Junior Doctor Forum Meetings which includes preparing agendas, taking formal minutes and action logs
2. Contribute to the NHS service improvement/modernisation agenda e.g. service redesign.
3. Put into practice new or revised processes in relation to Exception Reporting.
4. To maintain records associated with Exception Reporting in accordance with the Trust Policies in order to ensure internal and external audit requirements are met for evidence of meeting KPIs.
5. Undertake training as required to maintain competency/comply with Trust Policies.
Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.
Person Specification
Qualifications
Essential
- Foundation degree or Level 4 Administration and or relevant experience
Experience
Essential
- Evidence of using own initiative to solve problems
- Working knowledge and experience of using Microsoft Office packages, including Word, Excel, Outlook
Skills
Essential
- Excellent verbal and written communication skills
- Excellent standard of documentation and record keeping
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- Foundation degree or Level 4 Administration and or relevant experience
Experience
Essential
- Evidence of using own initiative to solve problems
- Working knowledge and experience of using Microsoft Office packages, including Word, Excel, Outlook
Skills
Essential
- Excellent verbal and written communication skills
- Excellent standard of documentation and record keeping
Attitude, aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
