North Staffordshire Combined Healthcare Trust

Medical Administrator

The closing date is 10 February 2026

Job summary

An exciting opportunity has arisen to join our Medical Education Team at Combined Healthcare NHS Trust.

Medical Administrator, part time 25 hours per week

Band 4 £27,485 - £30,162 pro rota per annum

The role is to provide comprehensive Personal Assistant / Administrative support to Chief Medical Officer and Medical Education. With a key focus on administrative support of the continuous development of our postgraduate doctors, and Personal Assistance / Administrative support to the Core Psychiatry Programme Lead and to produce the postgraduate academic programmes. To facilitate, attend and minute monthly Senior Medical Team Meetings.

Main duties of the job

1. Providing and receiving routine information which may sometimes require tact or persuasive skills or skills to overcome barriers to understanding. You will be responsible for creating the CPD (Continued Professional Development) and Foundation / GPVTS programmes for medics and the organisation of these. This will require you to have excellent organisational skills, working months in advance, supporting the facilitation of teaching on Wednesday's. You will be required to work closely with the lead consultant for CPD to establish a beneficial teaching programme for medics. You will be required to cover the work required in the Medical Education team. Wednesday is a mandatory working day. Other working days must be flexible to provide cover for the Medical Education Team and to attend Mock OSCE exams for the medical students.

About us

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.

We pride ourselves onensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.

We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike.

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

The Trust is committed to the Step into Health scheme and actively encourages applicants from the Armed Forces Communities to apply.

Date posted

28 January 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

232-COR-7724169

Job locations

Harplands Hospital

Hilton Road

Stoke-on-Trent

ST4 6TH

Job description

Job responsibilities

Responding to emails/telephone calls.

Co-ordinating, planning and organising teaching programmes for doctors.

Acting on the request from doctors and using initiative to provide the relevant information.

Setting up electrical equipment for teaching sessions.

Liaison with partner services and organisations outside the Trust.

Raising invoices for payment of speakers/trainers.

Assisting the Medical Education team.

A good understanding of Excel.

Working under pressure and problem solving.

The role will require capacity to make decisions.

Data input and the storage of attendance logs for medics requirements.

Maintaining and updating new suggestions from doctors.

Room Bookings/Setting up rooms.

1. SMT (Senior Medical Team Meeting)

Schedule SMT in advance to include all relevant consultants and senior medics / clinical directors

Attend monthly SMT meetings via MS Teams

Prepare agendas and support chair in following up actions

Take minutes, record and distribute documents following the meeting

Preparing Core Psychiatry programmes

Support Module Leads to complete the six-week module plans

Liaise with assigned lecturers

Manage payments due for external lecturers and simulated patients

Manage online learning support available for trainees in preparation for exams

Maintain weekly contact with trainees in preparation for the teaching

Collect and maintain records of trainee attendance for ARCP

Arrange and manage external mock CASC exams twice a year for core trainees.

Arrange on behalf of module leads simulated patient as required for:

Communication Skills, Mini Mock CASC for Year 1 trainees, CASC practice

To lead advertising for module lead roles as and when they become vacant.

To arrange meetings with Module Leads as directed by Programme Lead

To have weekly meetings with Programme Lead with updates and directive on matters requiring lead input.

Job description

Job responsibilities

Responding to emails/telephone calls.

Co-ordinating, planning and organising teaching programmes for doctors.

Acting on the request from doctors and using initiative to provide the relevant information.

Setting up electrical equipment for teaching sessions.

Liaison with partner services and organisations outside the Trust.

Raising invoices for payment of speakers/trainers.

Assisting the Medical Education team.

A good understanding of Excel.

Working under pressure and problem solving.

The role will require capacity to make decisions.

Data input and the storage of attendance logs for medics requirements.

Maintaining and updating new suggestions from doctors.

Room Bookings/Setting up rooms.

1. SMT (Senior Medical Team Meeting)

Schedule SMT in advance to include all relevant consultants and senior medics / clinical directors

Attend monthly SMT meetings via MS Teams

Prepare agendas and support chair in following up actions

Take minutes, record and distribute documents following the meeting

Preparing Core Psychiatry programmes

Support Module Leads to complete the six-week module plans

Liaise with assigned lecturers

Manage payments due for external lecturers and simulated patients

Manage online learning support available for trainees in preparation for exams

Maintain weekly contact with trainees in preparation for the teaching

Collect and maintain records of trainee attendance for ARCP

Arrange and manage external mock CASC exams twice a year for core trainees.

Arrange on behalf of module leads simulated patient as required for:

Communication Skills, Mini Mock CASC for Year 1 trainees, CASC practice

To lead advertising for module lead roles as and when they become vacant.

To arrange meetings with Module Leads as directed by Programme Lead

To have weekly meetings with Programme Lead with updates and directive on matters requiring lead input.

Person Specification

Qualifications

Essential

Achieved grades
Years experience

Desirable

experience with medics
microsoft teams knowledge

minute taking

Essential

experience/qualification

Event/confernce planning

Essential

experience with face to face events

Person Specification

Qualifications

Essential

Achieved grades
Years experience

Desirable

experience with medics
microsoft teams knowledge

minute taking

Essential

experience/qualification

Event/confernce planning

Essential

experience with face to face events

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

North Staffordshire Combined Healthcare Trust

Address

Harplands Hospital

Hilton Road

Stoke-on-Trent

ST4 6TH

Employer's website

https://www.combined.nhs.uk/working-together/join-our-team/ (Opens in a new tab)

Employer details

Employer name

North Staffordshire Combined Healthcare Trust

Address

Harplands Hospital

Hilton Road

Stoke-on-Trent

ST4 6TH

Employer's website

https://www.combined.nhs.uk/working-together/join-our-team/ (Opens in a new tab)