Job summary
*** FOR NSCHT/UHNM/MPFT/ICB EMPLOYEES ONLY***
E-rostering & Temporary Staffing Administrator
An exciting opportunity has become available in the ERostering & Temporary Staffing Team for a Band 3 Administrator.
- Full time 37.5 hours and we are happy to consider flexible working options
- Full training and support will be given on Optima and Bankstaff RLDatix systems.
Fixed term until 31 March 2026.
Main duties of the job
Managing Booking temp staff into shifts using Allocate suite of products.
Liaising with Agencies
Answering telephone/email queries
Checking and authorising invoices for payment
Ensuring staff complete mandatory training
Recruitment of temp workforce and associated work
Basic reporting
Attending staffing meeting
Texting shifts out on Allocate system
Good attention to detail
About us
As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.
We pride ourselves onensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.
We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme".
The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.
Job description
Job responsibilities
You will need to be knowledgeable in the use of Microsoft Office particularly Excel, Outlook and Word, you will be given training on Allocate software systems.
You will also be required to work on other Trust systems such as LMS, EASY, Integra and TRAC.
We are a small fast paced team who work with Ward Managers, Bank Workers, Agencies and Agency staff to fill and recruit a temporary workforce and ensure safe staffing. You will also deal with questions regarding the Allocate Roster System and have knowledge on Basic Healthroster usage, (Training will be given) recognising when this needs to be escalated to the Deputy and ERostering Manager.
You will need excellent communication skills, have exceptional attention to detail, be able to think on your feet and prioritise workload, working closely with our current Administrators, Managers and outside Agencies, ensuring we deliver a first class service.
Job description
Job responsibilities
You will need to be knowledgeable in the use of Microsoft Office particularly Excel, Outlook and Word, you will be given training on Allocate software systems.
You will also be required to work on other Trust systems such as LMS, EASY, Integra and TRAC.
We are a small fast paced team who work with Ward Managers, Bank Workers, Agencies and Agency staff to fill and recruit a temporary workforce and ensure safe staffing. You will also deal with questions regarding the Allocate Roster System and have knowledge on Basic Healthroster usage, (Training will be given) recognising when this needs to be escalated to the Deputy and ERostering Manager.
You will need excellent communication skills, have exceptional attention to detail, be able to think on your feet and prioritise workload, working closely with our current Administrators, Managers and outside Agencies, ensuring we deliver a first class service.
Person Specification
Essential
Essential
- Experience in Microsoft office
- Working in team environment managing own workload
- GCSE Maths & English
Desirable
- Experience in temp staffing office
- Experience of Allocate suite of products
Person Specification
Essential
Essential
- Experience in Microsoft office
- Working in team environment managing own workload
- GCSE Maths & English
Desirable
- Experience in temp staffing office
- Experience of Allocate suite of products
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
