Instrument Co-ordinator

Job description

Job responsibilities

• Assist in the care of a group of patients under the supervision of the registered practitioner by ensuring that the required equipment for their surgical procedure is available
• Assist in the delivery of clinical care and associated activities in line with appropriate standards and guidelines.
• To promote and safeguard the well-being of patients, their families and colleagues.
• To cascade technical information to theatre staff regarding equipment and instruments.
• Autonomously prioritise and plan workload to meet deadlines, often in a pressurized environment.
• Co-ordinate the arrival and return of all loan equipment from companies and other hospitals.
• When electrical equipment is loaned, fill in the relevant forms to allow it to be PAT tested by EBME to ensure it is safe to use and there are no delays to lists.
• Responsible for department stock take.
• Liaise with outside companies to maintain stock levels and replace items, when necessary, of consignment stock including high-cost items.
• Manage the theatres current stock of sterile sets and instruments, ensuring they are in-date, undamaged as well as traced and returned to and from HSDU and available for procedures when required.
• Management of stores, ordering receipting, date checking and stock rotation. Researching correct codes when codes/suppliers change.
• Budgetary responsibilities: although there is no direct access to the budget the role includes cost-effective ordering, dealing with invoicing queries, receipting goods and liaising with finance and purchasing where applicable.
• Assisting the general manager in monitoring theatre utilization and where possible suggesting and implementing solutions.
• Monitoring theatre lists, reviewing daily and communicating directly with surgeons to obtain the correct equipment and consumables required for successful surgery outcomes.
• Record and report all delivery discrepancies (e.g. incorrect quantity or items received) to suppliers and escalate to the appropriate staff member.
• Inform floor control of any problems with ordering or delivery of products within good time, to ensure alternative arrangements can be made to prevent any patient cancellations.
• Work collaboratively with Materials management to identify alternatives.
• Reduce waste by effective stock rotation.
• To identify, troubleshoot and resolve routine problems encountered with equipment, and escalate to line manager and senior Theatre team appropriately where necessary.
• Liaise with companies to obtain information and provide feedback on equipment.
• Be an integral part of the theatre and HSDU team.
• Support senior members of theatre staff in supervising Theatre Assistants and scrub staff within the department regarding implants and loan equipment.
• To provide general support to Theatre Team Leaders with all surgical specialties and any other duties pertaining to implants and equipment stock management.
• To liaise between suppliers and clinical teams to ensure the patient pathway is not affected by stock availability and loan kit requests.
• To liaise with procurement to ensure that any discrepancies are investigated and resolved.
• Provide the first point of direct contact for all service users, resolve routine enquiries and complaints professionally in accordance with local standards and procedures, and refer other queries to relevant colleagues where appropriate.
• Attend relevant departmental meetings, and contribute to continuous service development
• Liaise with internal and external agencies verbally, in writing and in person to co-ordinate patient-centered services, ensuring all Loan/Hire equipment are appropriately cross referenced with relevant documentation.
• Collate information generated by others to maintain computerised patient information systems and ensure that records are accurately recorded and updated as required. Provide accurate data as requested by other members of the multidisciplinary team
• As appropriate to the position, participate in the development of operational goals and objectives for the department, recommend, implement and administer methods and procedures to enhance surgical interventions
• To use accurate, clear, and concise documentation written or electronically
• Use personal effectiveness and knowledge to contribute to the development and delivery of a high-quality, cost-effective service

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.

Person Specification

Essential & Desirable

Essential

• Experience in Theatre environment
• Knowledge of Surgical procedures and instrumentation used for various specialities
• Knowledge of NHS Supply Chains
• Evidence of time management skills and ability to prioritise to meet tight deadlines
• Excellent computer skills
• Able to communicate with a wide range of people across the multi-disciplinary team
• Experience in a materials management environment; having undertaken a variety of complex materials management projects therein.

Desirable

• An appreciation of ISO Quality Processes.
• Dependable, flexible and trustworthy, applying an appropriate ethical approach in commercial dealings
• An appreciation of the strategic Materials

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

George Eliot Hospital NHS Trust

Address

Theatres - George Eliot NHS Trust Hospital

College Street

Nuneaton

CV10 7DJ

Employer's website

http://www.geh.nhs.uk/ (Opens in a new tab)