Respiratory Clinic Co-ordinator (INTERNAL)
The closing date is 29 January 2026
Job summary
INTERNAL APPLICANTS ONLY
The purpose of this job is to provide support to the Medical Secretary, Consultants and respiratory physiologists in the physiology department.
The role involves supporting the team and typing clinical correspondence to adhere to standard turnaround times, maintaining a high standard of clerical duties and overseeing all aspects of the preparation and delivery of the clinic ensuring that departmental deadlines and RTT targets are achieved.
Main duties of the job
To have full responsibility for clinics and oversee all aspects of the preparation and delivery of the clinic.To liaise with Consultants, Clinical Nurse Specialists and Medical Secretaries to ensure full utilisation of allocated clinic rooms, clinic appointment slots and ensuring all parties are aware of cancellations due to annual/study leaveTo be a proficient user of the required electronic systems for correspondence, recording, retrieval and maintenance of informationLiaise with other hospitals when patients are referred for investigation or treatment ensuring all relevant documentation is sent/received, and that patients are added to the waiting list for treatment as appropriate. Liaise with RMC (referral management centre) regarding the booking of follow-ups if appropriate.To action weekly and monthly validation reports including PTLs, 18 week lists, missing outcomes, data quality and waiting lists ensuring there are no breaches.Monitor 8 week and under appointment requests to ensure they are booked appropriately.Ensure all patients' medical records reports are complete including correspondence, follow-up action taken, and results of investigations are available including printing off radiology, histology and other diagnostic reports from APEX and PACS/RIS and maintain an up to date knowledge of such systems and chasing up outstanding results.Maintain good working relationships with all areas in order to improve the effectiveness and efficiency of service to patients.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT , the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.
More than 3,500 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time...all the time.
Details
Date posted
15 January 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum, pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
229-CS-7730928
Job locations
Heart and Lung Department Hereford Hospital
Union Walk
Hereford
HR1 2ER
Employer details
Employer name
Wye Valley NHS Trust
Address
Heart and Lung Department Hereford Hospital
Union Walk
Hereford
HR1 2ER
Employer's website
https://www.wyevalley.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
