Job summary
***INTERNAL APPLICANTS ONLY***
The Theatre Logistics Team Leader will oversee the procurement, supply, storage, and coordination of medical supplies, surgical instrumentation, and sterile consumables required to support safe and effective patient care within the operating department. The post holder will lead and supervise the Theatre Logistics Team (TLT), ensuring smooth day-to-day operations, timely resolution of supply chain issues, and efficient stock management. They will act as the department's subject matter expert in procurement and logistics, working closely with the Operating Department Manager to maintain service continuity and drive cost savings.
Main duties of the job
This role is pivotal to ensuring the operating department has the right equipment, instruments, and consumables available when needed, minimising disruption to surgical services. The Theatre Logistics Team Leader is responsible for:
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Managing and developing the Theatre Logistics Team, including line management duties such as appraisals, training, and performance support.
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Coordinating procurement processes--sourcing quotations, placing orders, and monitoring supplier performance to ensure timely delivery and best value.
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Overseeing the management of stock systems (including Omnicell), stock rotation, and maintaining accurate inventory records.
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Acting as the key liaison point for suppliers, external CSSD providers, and internal stakeholders, resolving supply and equipment issues quickly and effectively.
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Supporting departmental projects, audits, and initiatives to improve efficiency, reduce costs, and maintain compliance with theatre and organisational policies.
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Ensuring the consistent availability of surgical instrumentation and consumables to enable both planned and emergency procedures.
This role offers an excellent opportunity for an organised, proactive individual with strong leadership and problem-solving skills to play a critical role in supporting patient care and the smooth running of the operating department.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South WarwickshireUniversity NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Job description
Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Job description
Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Person Specification
Education & Qualifications
Essential
- Educated to foundation degree level, or experiential equivalent
- Possess or willing to work towards CIPS level 4 (diploma) in Procurement and Supply
Desirable
- Project Management to Prince 2 or experiential equivalent
Knowledge, Training & Experience
Essential
- Knowledge of professional purchasing principles acquired through NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation or equivalent experience
- Experience in assessing customer requirements, determine the appropriate supplier, analyse financial and purchasing data for quotes and options for purchases and contract awards
- Effective line management experience
- Evidence of effective leadership and developmental work undertaken at Team level
- Materials management experience
- Extensive knowledge of managing the Omnicell electronic stock control system
- Computer literate - Microsoft Office Packages
- Commitment to educational and professional development of team
- Manage databases, purchase ledgers, stock ordering system
- Financial and budgetary experience
- Procurement/ordering
Desirable
- Experience of working in theatre stores/sterile services
- Working with clinical teams
- Knowledge/experience of NHS electronic ordering systems - ability to manipulate and present electronic data
- General theatre resource Knowledge
- Sound understanding of Decontamination procedures
- Knowledge of specialist theatre equipment e.g. instruments, sutures, medical
Communication & Relationship Skills
Essential
- Provide and receive routine information requiring tact or persuasive skills.
- Liaise with suppliers to encourage them to meet organisational purchasing needs
- Persuade customers to use contracted arrangements
- Professional approach and efficient manner
- The ability to liaise confidently & effectively with other disciplines both within the Trust and externally
- Enthusiastic & self -motivated
- Good communication skills, both verbal and written
- Flexible and adaptive approach to work
- Able to work in an unsupervised manner
- Able to work as part of a team
- Logical / analytical approach
Desirable
- General theatre resource Knowledge
- Able to present information at meetings
Person Specification
Education & Qualifications
Essential
- Educated to foundation degree level, or experiential equivalent
- Possess or willing to work towards CIPS level 4 (diploma) in Procurement and Supply
Desirable
- Project Management to Prince 2 or experiential equivalent
Knowledge, Training & Experience
Essential
- Knowledge of professional purchasing principles acquired through NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation or equivalent experience
- Experience in assessing customer requirements, determine the appropriate supplier, analyse financial and purchasing data for quotes and options for purchases and contract awards
- Effective line management experience
- Evidence of effective leadership and developmental work undertaken at Team level
- Materials management experience
- Extensive knowledge of managing the Omnicell electronic stock control system
- Computer literate - Microsoft Office Packages
- Commitment to educational and professional development of team
- Manage databases, purchase ledgers, stock ordering system
- Financial and budgetary experience
- Procurement/ordering
Desirable
- Experience of working in theatre stores/sterile services
- Working with clinical teams
- Knowledge/experience of NHS electronic ordering systems - ability to manipulate and present electronic data
- General theatre resource Knowledge
- Sound understanding of Decontamination procedures
- Knowledge of specialist theatre equipment e.g. instruments, sutures, medical
Communication & Relationship Skills
Essential
- Provide and receive routine information requiring tact or persuasive skills.
- Liaise with suppliers to encourage them to meet organisational purchasing needs
- Persuade customers to use contracted arrangements
- Professional approach and efficient manner
- The ability to liaise confidently & effectively with other disciplines both within the Trust and externally
- Enthusiastic & self -motivated
- Good communication skills, both verbal and written
- Flexible and adaptive approach to work
- Able to work in an unsupervised manner
- Able to work as part of a team
- Logical / analytical approach
Desirable
- General theatre resource Knowledge
- Able to present information at meetings
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
