Job summary
The purpose of this job is to be responsible for providing a full secretarial and PA service to the Medical Division.
The role involves working for Consultants and their team, typing clinical correspondence, reports, etc using the digital system, general administrative duties within the Respiratory team.
Main duties of the job
- To provide a comprehensive secretarial service to consultants, visiting consultants, junior medical doctors and clinical nurse specialists.
- To ensure all referrals are date stamped with date of arrival and entered on to waiting list daily.
- To ensure all referrals are graded by consultant and appointments booked according to clinical need, in chronological order adhering to clinic booking rules.
- To ensure EPR (Electronic Patient Record System) data is correct at all times adhering to 18 week waiting time guidance.
- To be responsible for Waiting List management for inpatients and outpatients adhering to the 18 week pathway and 62 day pathway.
- To be responsible for registering new patients, as required.
- To be responsible for completing weekly data quality validation reports and validating Waiting Lists ensuring there are no breaches, including the PPV (Patient Pathway Validator)
- To arrange outpatient appointments and inpatient TCI (to come in) dates on EPR.
- To be responsible for the diary management of clinics ensuring that all slots are fully utilised.
- To be responsible for clinic changes and setting up of additional clinics, liaising with relevant members of staff following Trust guidelines.
- Type clinic letters, medical reports and general correspondence, using digital dictation and transcribe, for the Respiratory team ensuring workload is prioritised, produced in a timely manner and to an agreed standard.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT and the George Eliot Hospital NHS Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,500 people work for the Trust they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
The Trust encourages applications from people outside of the NHS and welcomes the valuable experiences and skills they can bring to the organisation.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time all the time.
Details
Date posted
14 July 2023
Pay scheme
Agenda for change
Band
Band 4
Salary
£25,147 to £27,596 a year pro rata, pa
Contract
Permanent
Working pattern
Full-time
Reference number
229-MED-5459855
Job locations
Hereford County Hospital
Stonebow Road
Hereford
HR1 2ER
Employer details
Employer name
Wye Valley NHS Trust
Address
Hereford County Hospital
Stonebow Road
Hereford
HR1 2ER
Employer's website
https://www.wyevalley.nhs.uk/ (Opens in a new tab)
Employer contact details
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