Job summary
Interviews are planned for 13th and 14th May 2026.
We are seeking a motivated and experienced administrator to provide maternity cover within the Research & Development Directorate. This role supports the sponsorship of Own Account studies and provides general administrative support to the wider R&D team.
The ideal candidate will have experience working in a busy office environment, strong administrative skills, and excellent communication and data-handling abilities. Experience in project management or a research setting is desirable but not essential, as full training will be provided.
This is a great opportunity to join a supportive team and contribute to research that enhances NHS services.
We thrive on diversity and believe it is a strength that drives innovation, ideas, and debate. We warmly welcome individuals from all backgrounds. Together, we're building an inclusive culture where everyone belongs and can thrive.
Whilst we embrace innovation and new ways of working, the use of AI tools in completing applications is monitored to ensure transparency and fairness.
You are permitted to use AI to assist with your application; however, you are required to declare its use. This allows us to understand how AI is being utilised and to maintain an equitable review process. Failure to disclose the use of AI tools may result in disqualification or further investigation into your application.
Main duties of the job
The post holder will be part of the Research and Development Directorate team based at New Cross Hospital and will provide administrative support in Trust Research Sponsorship activities to the Group Research Sponsorship Manager, researchers and clients both internal and external to the Trust.
The successful applicant will have an understanding of Research, demonstrate a variety of transferable administrative skills gained through experience and have excellent interpersonal skills to effectively communicate with researchers and multi-disciplinary staff across the Trust.
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description
Job responsibilities
1. To be the first point of contact for the R&D Sponsorship process answering or directing or escalating all enquires appropriately.
2. To manage any shared Sponsorship Email Inbox or internet enquiries.
3. To update databases, drives and systems through daily data input.
4. To assist in arranging meetings and booking rooms, as required, for senior members of the R&D Management Team.
5. To order stationery for the department
6. To support the R&D Management Team with ad-hoc organisational and administrative duties of projects as and when requested.
7. Actively participate in R&D meetings both within the internal R&D team and external.
8. To be proactive and a positive role model for junior members of staff and clients.
9. To be responsible for co-ordinating, and registering projects in the pre-sponsorship process, with support from the Group Research Sponsorship Manager or Project Managers if required.
10. Update project documents to conform to Trust Sponsor templates as requested.
11. To be responsible for initial receipt of own account research projects, registering projects appropriately on R&D Sponsorship systems.
12. Setting up new own account project files and checking for completion of documentation and requesting further documents if necessary, with the assistance of the Group Research Sponsorship Manager or Project Managers.
13. Provide administrative support to ensure all processes are followed to set up own account research within the Trust.
14. Provide administrative support for the Trust Peer Review Group Process.
15. Provide support to the Group Research Sponsorship Manager or Project Managers by preparing documents when requested to do so.
16. Distribute and file relevant documentation for confirmation of Sponsorship appropriately and updating Sponsorship systems.
17. To undertake the appropriate action to resolve issues for sponsorship by liaising with Support Services, CRRDN, HRA, REC, other external agencies/ companies when requested to assist the Group Research Sponsorship Manager or Project Managers.
18. Co-ordinate updates to national databases.
19. Print reports from the R&D systems for review at Sponsorship meetings and R&D Committee Meetings as requested.
20. Obtain and collect signed essential documents for Sponsorship of research projects, distributing appropriately.
21. To support the sponsorship of projects in dealing with issues/queries arising throughout the life of an own account research project.
22. To support the management of the life-cycle of a project, ensuring receipt of all ongoing reports and approvals
23. To support the Group Research Sponsorship Manager or Project Managers in Project Amendment requests.
24. To support the wider Sponsorship team with ongoing study updates required to be submitted to regulatory authorities when requested.
Job description
Job responsibilities
1. To be the first point of contact for the R&D Sponsorship process answering or directing or escalating all enquires appropriately.
2. To manage any shared Sponsorship Email Inbox or internet enquiries.
3. To update databases, drives and systems through daily data input.
4. To assist in arranging meetings and booking rooms, as required, for senior members of the R&D Management Team.
5. To order stationery for the department
6. To support the R&D Management Team with ad-hoc organisational and administrative duties of projects as and when requested.
7. Actively participate in R&D meetings both within the internal R&D team and external.
8. To be proactive and a positive role model for junior members of staff and clients.
9. To be responsible for co-ordinating, and registering projects in the pre-sponsorship process, with support from the Group Research Sponsorship Manager or Project Managers if required.
10. Update project documents to conform to Trust Sponsor templates as requested.
11. To be responsible for initial receipt of own account research projects, registering projects appropriately on R&D Sponsorship systems.
12. Setting up new own account project files and checking for completion of documentation and requesting further documents if necessary, with the assistance of the Group Research Sponsorship Manager or Project Managers.
13. Provide administrative support to ensure all processes are followed to set up own account research within the Trust.
14. Provide administrative support for the Trust Peer Review Group Process.
15. Provide support to the Group Research Sponsorship Manager or Project Managers by preparing documents when requested to do so.
16. Distribute and file relevant documentation for confirmation of Sponsorship appropriately and updating Sponsorship systems.
17. To undertake the appropriate action to resolve issues for sponsorship by liaising with Support Services, CRRDN, HRA, REC, other external agencies/ companies when requested to assist the Group Research Sponsorship Manager or Project Managers.
18. Co-ordinate updates to national databases.
19. Print reports from the R&D systems for review at Sponsorship meetings and R&D Committee Meetings as requested.
20. Obtain and collect signed essential documents for Sponsorship of research projects, distributing appropriately.
21. To support the sponsorship of projects in dealing with issues/queries arising throughout the life of an own account research project.
22. To support the management of the life-cycle of a project, ensuring receipt of all ongoing reports and approvals
23. To support the Group Research Sponsorship Manager or Project Managers in Project Amendment requests.
24. To support the wider Sponsorship team with ongoing study updates required to be submitted to regulatory authorities when requested.
Person Specification
Qualifications
Essential
- GCSE Grade 4 (or C) and above - maths and english
- NVQ Level 3 or above / A level grade D and above
Experience/skills
Essential
- Proficient in Microsoft Office Suite - Word, Excel, PowerPoint and Access
- Proven administration experience
- Ability to deal with and prioritise an unpredictable workload
- Organising and managing own workload and provide as and when requested relevant support to the Sponsorship team.
Person Specification
Qualifications
Essential
- GCSE Grade 4 (or C) and above - maths and english
- NVQ Level 3 or above / A level grade D and above
Experience/skills
Essential
- Proficient in Microsoft Office Suite - Word, Excel, PowerPoint and Access
- Proven administration experience
- Ability to deal with and prioritise an unpredictable workload
- Organising and managing own workload and provide as and when requested relevant support to the Sponsorship team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
