Deputy Finance Manager

Job description

Job responsibilities

The Deputy Finance Manager supervises a finance team who are responsible for financial advice, financialinformation and other financial input (e.g. business planning, service level agreements, costing and markettesting) to a range of estates, facilities and corporate services. In addition they will be responsible for coordinating specific Trust-wide projects where the work cannot be divided into separate teams due to the necessity for a single and consistent output and approach.

1. To ensure that all information provided by the team is of a high professional standard, is timely and accurate and that correct financial principles are adhered to.

2. To be responsible for the day-to-day management of the team, assisting the Finance Manager in recruitment and selection, appraisals, personal development, sickness absence policy and disciplinary issues, ensuring Trust HR policies are adhered to.

3. To be responsible for leading the team through the monthly management accounting process, ensuring the correct accounting treatment of provisions made, and that the strict reporting and forecasting deadlines are adhered to. Delegate tasks as appropriate.

4. Meet regularly with divisional staff and budget holders to discuss the financial position and associated issues. Be satisfied that financial objectives are being met and ensure that action is being plannedand implemented that will correct any adverse trends or meet specified cost reductions.

5. To advise the divisions/departments on a wide range of financial issues, including identifying cost improvement targets, income generation, costing of rebased establishments, service developments,financial management and business planning. To ensure that all financial proposals have been accurately costed, and that the division/department is aware of the full implications of the proposals.

6. To provide financial support to business cases prepared for presentation to a number of groups including Trust Management Committee, Trust Board, Commissioners and ICS. This will include fullfinancial analysis of the options available, impacts on both income and expenditure and the implicationsof any capital purchasing decisions, including capital charges.

7. To appraise the Finance Manager of any concerns / risks with achievement of financial breakeven of directorate budgets including financial implications of changes in service provision.

8. To support the Finance Manager in the annual Trust business planning and budget setting process.Ensure that all relevant issues are considered by managers (e.g. cost pressures, cost improvements plans, service developments), and that the financial implications have been fully costed and included in the business plan submission. Attend each round of budget setting meetings with members of the management team to discuss the Business Plan and provide financial support to theDivisions/Departments.

9. To be aware of and understand the Trusts policies and procedures, SOs and SFIs. To ensure they are brought to the attention of relevant managers and provide training sessions as required. To report any non-compliance or potential non-compliance to the Chief Financial Officer, as appropriate.

10. To provide relevant information for the production of accurate Patient Level Costs/Reference Costs for the Trust, e.g. costing of Care Profiles and Apportionment Tables. Support the completion of other costing returns as necessary on a regular or adhoc basis.

11. To lead the team in accurate completion of the Trust accounts processes, ensuring tasks are completed in line with the timetables and comply with External Audit requirements. Preparation of notes to the accounts as required by the DoH, e.g. TAC forms and PFR returns on a monthly basis.

12. To participate in departmental meetings, e.g. Team Brief. To deputise for the Finance Manager at Divisional and Senior Finance Team Meetings as required and support other colleagues as appropriate.

13. To participate in ensuring that departmental staffing structures reflect the changing requirements of the Trust.

14. Ensure continuous professional development (CPD) in line with the accountancy Professional Bodies requirements. Remain appraised of up-to-date relevant professional guidance and standards and reflect this in day to day work. Be aware of NHS specific legislation and developments for inclusion inday to day work, e.g. NHS Funding regimes, Pay and conditions, Medical Staff Terms andConditions, change in Pension Scheme costs and National Insurance contributions

Person Specification

Qualifications

Essential

• Qualified AAT with substantial post qualification NHS management accounting experience.

Desirable

• Fully qualified CCAB Accountant or final stage of study

Experience/Skills

Essential

• Previous experience of working within a senior management accounts role.
• Ability to lead in business planning and budget setting processes.
• Experience of supervising day to day workload of staff, with the ability to lead and motivate.
• Work entirely under own initiative and prioritise own and team's workload.
• Must be computer literate with previous experience of Microsoft office (or similar) and advanced knowledge of Excel.
• Good experience of computerised ledger packages, and their application.
• High level of analytical skills and ability to process complex financial data.
• Ability to make decisions quickly and to assess the implications of those decisions; based on best information available. Ability to make judgements when opinions conflict and in absence of existing precedence.

Desirable

• Previous experience of working within a management accounts role within the NHS.
• Experience in setting budgets for a complex range of services.
• Experience of managing a finance team, including recruitment, performance, appraisals etc.
• Able to use VBA/SQL or experience in developing finance systems.
• Development of computerised ledger packages (or similar) to improve efficiency or ways of working.

Other

Essential

• Keen to further professional development, including CPD.
• Must understand the importance of confidentiality e.g. payroll and patient data.

Communication Skills

Essential

• Ability to communicate confidently and professionally to all levels of staff within and outside the organisation, using all forms of communication. Often this may involve complex or potentially emotive issues.
• Ability to communicate with non- financial managers and staff.

Flexibility

Essential

• Ability to manage a number of on going projects, with little recourse to others.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

The Royal Wolverhampton NHS Trust

Address

New Cross Hospital

Wolverhampton Road

Wolverhampton

WV10 0QP

Employer's website

https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)