Senior Employee Services Advisor (Payroll)

Job description

Job responsibilities

To accurately pay calculate and administer a large volume designated payroll portfolio including all variations to pay and details affecting pay for staff concerned. Ensure balances are correct and accuracy of payments made.

The post holder will be required to speak to employees on a regular basis to handle any enquiries about their pay or pensions. Information of this kind is extremely sensitive in particular at times where there may be a discrepancy or a delay in a person's pay. The post holder must be able to provide and receive information which may be contentious in its nature and also give reassurance to the employee that their issue will be resolved promptly.

To be fully conversant with the ESR system for both accessing and processing data in respect of payroll, pensions & HR as necessary.

To complete all administration for payroll portfolio including basic standard letters, mortgage references, solicitors letters, insurance letters and court data requests.

To advise managers and staff on basic and complex payroll and pension matters in a clear and concise manner.

To be able to produce complex manual calculations for tax, NI and pensions to raise correct manual advances or make adjustments.

To check payrolls or expenses produced by other members of the payroll team.

To have full knowledge of all terms and conditions of service for payroll and pensions. Eg. AFC, Medical & Dental Contracts, HMRC statutory regulations, NHS Pension regulations, RTI and Auto enrolment.

To complete all administration for a designated payroll portfolio inclusive of 'P' forms (P45/P46/P60/P6) and send standard letters to employees and external bodies.

To ensure the provision of a 'gold standard' pensions service to employees.

This function includes scheme joiners/leavers; the accurate maintenance of pension records using electronic transfer (via the NHS pensions agency online system); estimates of benefits in relation to normal age retirement; voluntary early retirement; family benefits and the purchase of extra benefits.

Calculations of this kind are often complex and can involve pulling together information from a variety of sources in order to provide a range of costed options for an individual to consider. To liaise with the NHS Pensions Agency on pension issues.

Assistance with the ongoing development of internal Payroll procedures and controls.

The post holder is required to assist the Payroll Team Leaders and Manager in developing and implementing procedures and controls within the team. They will be expected to proactively contribute to the implementation of new policies and thus support the team in adopting new methods.

To liaise with managers as appropriate to ensure payroll information is received correctly completed, in a timely manner and provide training as necessary. To highlight and resolve any poor administration in departments and to work with managers to implement appropriate systems of payroll data collection.

The post holder will be required to manage and organise their own work in an accurate and timely manner and demonstrate a significant level of initiative.

To ensure that at all times all information is protected by data protection regulations and all necessary checks are taken out before providing information.

To train, supervise and support administration assistants and less senior team members.

To deputise for team leaders if required.

To assist in processing of expenses claims as necessary.

To have excellent customer service skills.

To see full list of duties and main responsibilities, please refer to the full job description attached to the vacancy on the Trust website.

Person Specification

Qualifications

Essential

• 5 GCSEs (or equivalent) at grades A-C, including English and Maths.

Desirable

• Qualification within Payroll (NPC, CIPP) or NVQIII or equivalent gained through training and experience

Experience/Skills

Essential

• Previous experience of working within an Employee Services/Payroll role.
• Experience of Microsoft Applications, including Excel and Word
• Ability to plan own workload to ensure weekly, monthly, quarterly and annual deadlines are met.

Desirable

• Previous experience of working within an NHS Employee Services/Payroll role.
• Expert knowledge of ESR and Pensions on line
• Significant Experience and Knowledge of AFC, Medical & Dental Contract, HMRC Statutory Regulations, NHS Pension, RTI and Auto Enrolment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Royal Wolverhampton NHS Trust

Address

Wolverhampton

New Cross Hospital

Wolverhampton

WV10 0QP

Employer's website

https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)