Job summary
An exciting opportunity has arisen for an enthusiastic and motivated Employee Services Team Leader to join the Employee Services team to support our payroll shared services for clients across the Black Country and beyond, processing circa. 40,000 employees.
As an Employee Services Team Leader you will provide leadership to the Employee Services Team in accordance with the stated corporate strategy, Standing Financial Instructions and Business Objectives of the Trust and Shared Service clients.
Ensuring a high quality, comprehensive, effective and efficient payroll services that ensures the timely payment of all employee remuneration, expenses and allowances in accordance with the appropriate legislation.
Experience of Oracle or ESR is highly desirable. An excellent understanding of statutory legislation together with a sound knowledge of IT is essential. You should be able to use Word, Excel and Outlook confidently. Knowledge of EASY would be helpful but not essential.
You should be hard working, enthusiastic, eager to develop and progress. You should have sound payroll knowledge and preferably expert level of NHS Terms and Conditions of Service; ESR and Pensions online.
Previous experience of working within a Senior Employee Services/Payroll role is required for this role, preferably NHS but not essential.
Main duties of the job
The Employee Services Team Leader has overall day to day management responsibility for staff within the Employee Services Department to provide a comprehensive customer focused payroll service to the Royal Wolverhampton NHS Trust and Shared Services Clients.
The Employee Services Team Leader is responsible for various members of Employee Services team including Pension Officers, Senior Employee Services Advisors, Employee Services Advisors, through to Employee Services Assistants.
The Employee Services Team Leader is responsible for ensuring the completion and submission of the end to end payroll processes.
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description
Job responsibilities
- To be responsible for accurately calculating and administering a designated payroll portfolio including all variations to pay and details affecting pay for staff concerned, up to and including BACs payment runs.
- To be responsible for the line management of the team, including appraisals, personal development, sickness absence policy and disciplinary issues, ensuring Trust HR policies are adhered to.
3. To effectively manage and plan own and departments workload to ensure the provision of a comprehensive payroll service which complies with all relevant regulations and statutory requirements whilst embracing departmental, Trust and Shared Service Clients objectives.
- To review payroll processes and ensure they are effective and efficient and make improvements where required including following ESR Best Practice guidelines Introduce and manage improvements to systems and services including the implementation of electronic systems.
- To liaise with all levels of staff within the Trust, Shared Service Clients and any external organisations providing expert guidance and support on payroll legislation, expenses legislation, NHS Pension and the Trusts alternative Pension scheme provider (NEST). To resolve highly complex payroll, tax and pension queries promptly and effectively, making decisions, and to action appropriately authorised and documented adjustments.
- To maintain and management a good pensions service to employees. This includes scheme joiners/leavers; the accurate maintenance of pension records using electronic transfer (via the NHS pensions agency online system); estimates of benefits in relation to normal age retirement; voluntary early retirement; family benefits and the purchase of extra benefits. The post holder will be required to pick up any of the more complex cases from within the team where a more detailed knowledge of the pension scheme is required.
- To communicate important and complex changes in legislation, processes or elements affecting pay to all trust staff using a variety of methods including presentations, emails, face-to-face conversations, payroll messages, training guides and information packs. To ensure a record is taken at every contract management meeting, actions and changes are then implemented by the team if applicable.
- To ensure that all the Trusts procedures and SFIs are strictly adhered to when dealing with all payroll and pension scheme matters by providing expert advice to other staff.
- To ensure that the rules on statutory payments for sick, maternity, adoption, shared parental, paternity leave along with occupational payments for sick, maternity, adoption, shared parental, paternity leave are adhered to for the Trust and Shared Service Clients.
Job description
Job responsibilities
- To be responsible for accurately calculating and administering a designated payroll portfolio including all variations to pay and details affecting pay for staff concerned, up to and including BACs payment runs.
- To be responsible for the line management of the team, including appraisals, personal development, sickness absence policy and disciplinary issues, ensuring Trust HR policies are adhered to.
3. To effectively manage and plan own and departments workload to ensure the provision of a comprehensive payroll service which complies with all relevant regulations and statutory requirements whilst embracing departmental, Trust and Shared Service Clients objectives.
- To review payroll processes and ensure they are effective and efficient and make improvements where required including following ESR Best Practice guidelines Introduce and manage improvements to systems and services including the implementation of electronic systems.
- To liaise with all levels of staff within the Trust, Shared Service Clients and any external organisations providing expert guidance and support on payroll legislation, expenses legislation, NHS Pension and the Trusts alternative Pension scheme provider (NEST). To resolve highly complex payroll, tax and pension queries promptly and effectively, making decisions, and to action appropriately authorised and documented adjustments.
- To maintain and management a good pensions service to employees. This includes scheme joiners/leavers; the accurate maintenance of pension records using electronic transfer (via the NHS pensions agency online system); estimates of benefits in relation to normal age retirement; voluntary early retirement; family benefits and the purchase of extra benefits. The post holder will be required to pick up any of the more complex cases from within the team where a more detailed knowledge of the pension scheme is required.
- To communicate important and complex changes in legislation, processes or elements affecting pay to all trust staff using a variety of methods including presentations, emails, face-to-face conversations, payroll messages, training guides and information packs. To ensure a record is taken at every contract management meeting, actions and changes are then implemented by the team if applicable.
- To ensure that all the Trusts procedures and SFIs are strictly adhered to when dealing with all payroll and pension scheme matters by providing expert advice to other staff.
- To ensure that the rules on statutory payments for sick, maternity, adoption, shared parental, paternity leave along with occupational payments for sick, maternity, adoption, shared parental, paternity leave are adhered to for the Trust and Shared Service Clients.
Person Specification
Qualifications
Essential
- 5 GCSE's (or Equivalent) A-C, inc English & Maths
- Fully Qualified Payroll Technician or Equiv Experience
- Specialist knowledge of NHS Payroll & Pensions
Desirable
- Specialist knowledge of ESR
Experience/Skills
Essential
- Experience of working in Payroll
- Work on own initiative
- Excellent IT Skills, Word, Excell
- High level analytical skills
- Excellent Communication
Desirable
- Expert knowledge of NHS Terms & Conditions
- Expert knowledge of ESR & NHS Pensions
Person Specification
Qualifications
Essential
- 5 GCSE's (or Equivalent) A-C, inc English & Maths
- Fully Qualified Payroll Technician or Equiv Experience
- Specialist knowledge of NHS Payroll & Pensions
Desirable
- Specialist knowledge of ESR
Experience/Skills
Essential
- Experience of working in Payroll
- Work on own initiative
- Excellent IT Skills, Word, Excell
- High level analytical skills
- Excellent Communication
Desirable
- Expert knowledge of NHS Terms & Conditions
- Expert knowledge of ESR & NHS Pensions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
