Job summary
As an experienced admin/secretary you will oversee the Directorate centralized administration on behalf of the Senior Management Team
To liaise with other departments and external clients
To supervise designated administration staff
To provide administration support to relevant managers.
Main duties of the job
Provide leadership and development to the Admin Team. Training and supervision of new admin staff or temporary staff as appropriate.
Provides a supporting service to the Senior Management team with regard to organisational management. This will include scheduling/updating staff information on various topics within clearly defined parameters, escalating staffing issues and identifying areas where efficiencies can be made to ensure a smooth running service. This includes e-Roster scheduling and assisting with absence reporting/monitoring and payroll documentation
See Job Description for more information
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description
Job responsibilities
Responsible for the overall administrative position of department, participating in and supporting administrative work where necessary.
Manage the designated administration team, through regular one to one meetings, annual appraisal and objective setting, performance management and the full range of employee relations areas.
Participate in the recruitment processes for the designated administration team in accordance with Trust policies.
Assist with the efficient running of the department on a daytoday basis, problem solving as appropriate.
Follow departmental protocols and be responsible for the management of improvements to working practices in conjunction with Senior Management Team.
Act as Health Roster Lead, managing all aspects of the Health Roster system and ensure system is updated and maintained at all times.
Responsible for ensuring administrative work for the department is completed by the admin team as agreed with the Senior Management and/or members of the senior clinical team.
See Job Description for further information
Job description
Job responsibilities
Responsible for the overall administrative position of department, participating in and supporting administrative work where necessary.
Manage the designated administration team, through regular one to one meetings, annual appraisal and objective setting, performance management and the full range of employee relations areas.
Participate in the recruitment processes for the designated administration team in accordance with Trust policies.
Assist with the efficient running of the department on a daytoday basis, problem solving as appropriate.
Follow departmental protocols and be responsible for the management of improvements to working practices in conjunction with Senior Management Team.
Act as Health Roster Lead, managing all aspects of the Health Roster system and ensure system is updated and maintained at all times.
Responsible for ensuring administrative work for the department is completed by the admin team as agreed with the Senior Management and/or members of the senior clinical team.
See Job Description for further information
Person Specification
Qualifications
Essential
- Typing/secretarial Qualification
- Relative admin and clerical experience
Person Specification
Qualifications
Essential
- Typing/secretarial Qualification
- Relative admin and clerical experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
