Job summary
An exciting opportunity has arisen for a motivated, enthusiastic individual to join the Research & Development Directorate at The Royal Wolverhampton NHS Trust. We are looking to appoint a Clinical Trials Administrators to join a well-established team that supports clinical professionals across the Trust in the delivery of research activity. The role will support a varied portfolio of studies and will work across both New Cross hospital and Cannock Chase hospital sites.
Main duties of the job
The role will involve data entry/management so the successful candidate will be proficient in the use of Microsoft Office/ IT skills and hold an NVQ2 or equivalent experience.
The successful candidate will ideally have experience of working in a research environment. They will have excellent communication, interpersonal, organisational and time management skills, with the ability to cope under pressure
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achievednumerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description
Job responsibilities
- Promote, monitor and maintain excellent rapport with sponsors, external companies and Trust staff; seeking every opportunity to promote research
- Undertake delegated activity from the Senior Research Sister and Senior CTA in line with job specification and job description.
- Answer the telephone in an appropriate manner, responding to internal and external queries and taking messages when appropriate. This requires a degree of judgement and prioritisation in order to determine the urgency of any request/enquiry and ensuring appropriate and timely action is taken
- Use email and other forms of IT appropriately to facilitate prompt communication
- Understands and explains their role in maintaining confidentiality and protecting data
- Provide administrative support, including word processing, scanning, photocopying and other general office duties.
- Order and maintain levels of stationery and clinical trials documentation
- Carry out assigned clerical tasks as directed by the Research Nurses
- Ensure that an effective administration service is maintained in the absence of colleagues.
- To assist with arranging meetings, prepare agendas, type letters and minutes, dispatch documents as appropriate. To assist with the booking of venues and teleconferencing facilities for Site initiation visits / meetings.
- Set up site files for new studies as and when required.
- Assist in the completion of delegation logs
- Assist in creating and maintaining research files/documentation according to SOPs
- Assist with monitor room bookings for external monitors
- Prepare documents for remote monitoring or on-site monitoring
- Prepare and maintain a clean safe environment for patients, relatives and staff.
- Identifies and discusses infection prevention risks and demonstrate actions to follow appropriate SOPs
- Read and explain the protocol that you will be working on.
- Prepare clinical documentation for patient study visits
- File nursing or medical information promptly and accurately
- Raise concerns if incomplete, in accurate or misleading documentation is identified with senior members of the research team.
- Report to senior member of clinical or research staff AE;s, SAEs and SUSARs when these events occur or when they are discovered or reported by the patient.
- Assist in the preparation of adverse events reports.
- Assist in updating the risk Register for the nursing staff, so that all patient taking part in clinical trials are highlighted when admitted to hospital in relation to SAEs and SUSARs
- To be involved in arranging and booking of transport as requested by members of the clinical research team.
- Book couriers for the collection of samples or data/clinical documentation.
- To be responsible for the accurate clinical trial data inputting onto computer systems. This will include liaison with staff as appropriate.
- Contribute to the resolution of data queries
- Return files and data to original secure storage location after use
- Maintain in house filing system of archiving
- Assists in the preparation of documents for archiving
- Assist in monitoring of Good Clinical Practice (GCP) and Valid Informed Consent Training compliance.
- Be required to travel between NX and CCH to support two teams in the department.
Job description
Job responsibilities
- Promote, monitor and maintain excellent rapport with sponsors, external companies and Trust staff; seeking every opportunity to promote research
- Undertake delegated activity from the Senior Research Sister and Senior CTA in line with job specification and job description.
- Answer the telephone in an appropriate manner, responding to internal and external queries and taking messages when appropriate. This requires a degree of judgement and prioritisation in order to determine the urgency of any request/enquiry and ensuring appropriate and timely action is taken
- Use email and other forms of IT appropriately to facilitate prompt communication
- Understands and explains their role in maintaining confidentiality and protecting data
- Provide administrative support, including word processing, scanning, photocopying and other general office duties.
- Order and maintain levels of stationery and clinical trials documentation
- Carry out assigned clerical tasks as directed by the Research Nurses
- Ensure that an effective administration service is maintained in the absence of colleagues.
- To assist with arranging meetings, prepare agendas, type letters and minutes, dispatch documents as appropriate. To assist with the booking of venues and teleconferencing facilities for Site initiation visits / meetings.
- Set up site files for new studies as and when required.
- Assist in the completion of delegation logs
- Assist in creating and maintaining research files/documentation according to SOPs
- Assist with monitor room bookings for external monitors
- Prepare documents for remote monitoring or on-site monitoring
- Prepare and maintain a clean safe environment for patients, relatives and staff.
- Identifies and discusses infection prevention risks and demonstrate actions to follow appropriate SOPs
- Read and explain the protocol that you will be working on.
- Prepare clinical documentation for patient study visits
- File nursing or medical information promptly and accurately
- Raise concerns if incomplete, in accurate or misleading documentation is identified with senior members of the research team.
- Report to senior member of clinical or research staff AE;s, SAEs and SUSARs when these events occur or when they are discovered or reported by the patient.
- Assist in the preparation of adverse events reports.
- Assist in updating the risk Register for the nursing staff, so that all patient taking part in clinical trials are highlighted when admitted to hospital in relation to SAEs and SUSARs
- To be involved in arranging and booking of transport as requested by members of the clinical research team.
- Book couriers for the collection of samples or data/clinical documentation.
- To be responsible for the accurate clinical trial data inputting onto computer systems. This will include liaison with staff as appropriate.
- Contribute to the resolution of data queries
- Return files and data to original secure storage location after use
- Maintain in house filing system of archiving
- Assists in the preparation of documents for archiving
- Assist in monitoring of Good Clinical Practice (GCP) and Valid Informed Consent Training compliance.
- Be required to travel between NX and CCH to support two teams in the department.
Person Specification
Qualification
Essential
- NVQ2 or equivalent experience
- Good standard of education
Desirable
- RSA II or equivalent experience required.
Experience/Skills
Essential
- Proficient in Microsoft Office Suite - Excel,, Word, Access and PowerPoint
- Ability to deal with and prioritise an unpredictable workload
- Experience in a busy office
- Ability to prioritise own workload effectively
- Effective Time Management Skills
Desirable
- To be able to trace case notes in a timely manner
- GCP
- Research
Person Specification
Qualification
Essential
- NVQ2 or equivalent experience
- Good standard of education
Desirable
- RSA II or equivalent experience required.
Experience/Skills
Essential
- Proficient in Microsoft Office Suite - Excel,, Word, Access and PowerPoint
- Ability to deal with and prioritise an unpredictable workload
- Experience in a busy office
- Ability to prioritise own workload effectively
- Effective Time Management Skills
Desirable
- To be able to trace case notes in a timely manner
- GCP
- Research
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
