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The Royal Wolverhampton NHS Trust

DST Administrator

Information:

This job is now closed

Job summary

An exciting opportunity has arisen within CRN West Midlands for an experienced administrator to support all aspects of the administrative functions for the Delivery Support Team (DST) who support research delivery in Partner Organisations throughout the West Midlands region. We are looking for someone who is highly organised, flexible and able to multitask in order to provide efficient administrative service to a large team of staff.

The post holder will work within the West Midlands region. The post will predominantly be home based however occasional travel around the West Midlands region will be required.

Main duties of the job

We are looking for an experienced administrator who can fit into our busy team. You will work along side a team of administrators/PA to support the team.

The NIHR Clinical Research Network (CRN) coordinates and supports the delivery of clinical research in the NHS and the wider health and social care environment, and supports patients, the public, and health and care organisations across England to participate in high-quality research, thereby advancing knowledge and improving care. The CRN is comprised of 15 Local Clinical Research Networks and 30 Specialties who coordinate and support the delivery of high-quality research both by geography and therapy area. National leadership and coordination are provided through the CRN Coordinating Centre.

About us

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achievednumerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Details

Date posted

29 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum

Contract

Permanent

Working pattern

Flexible working, Home or remote working

Reference number

225-CORP-5593145

Job locations

Birmingham Research Park

Vincent Drive

Birmingham

B15 2SQ


Job description

Job responsibilities

To provide administrative support for the Service including training reports, turnaround, expenses, finance, travel bookings, study leave forms.

To undertake all routine administrative work with regard to the recruitment of new staff, including arranging advertising, the application process, interviews and preparing personal files, in line with Trust policies and procedures.

Requirement to create, format databases and spreadsheets.

Arrange for the requisitioning and receipt of goods and services and maintain all associated paperwork.

Support the Service in maintaining accurate filing e.g. personnel files including staff training records and appraisals, in implementing new procedures/processes and booking staff on training ensuring payments, accommodation and travel is arranged and records maintained.

Monitor mandatory training attendance and ensure Risk Assessments are undertaken.

To research information using a variety of resources. Analyse reports, compile presentation materials, spreadsheets and graphs to agreed time scales and formats.

To assemble and collate data from files. Compile statistics and other information as directed by the Head of Service.

Arranging meetings; including booking venues, arranging equipment, ordering catering, producing draft agenda and associated papers on behalf of the chair, sending to attendees in a timely manner and collating attendance.

Take accurate and formal minutes of meetings and other Network meetings if cover is required (which may require travel to attend meetings). Ensure distribution of the minutes to the attendees in a timely fashion. Follow up actions from minutes of meetings ensuring reminders are issued at the appropriate time in order that the team has time to complete such actions.

Assist in the preparation and formatting of presentations such as slide sets for meetings.

To assist in the arranging and management of e team meetings and events.

Job description

Job responsibilities

To provide administrative support for the Service including training reports, turnaround, expenses, finance, travel bookings, study leave forms.

To undertake all routine administrative work with regard to the recruitment of new staff, including arranging advertising, the application process, interviews and preparing personal files, in line with Trust policies and procedures.

Requirement to create, format databases and spreadsheets.

Arrange for the requisitioning and receipt of goods and services and maintain all associated paperwork.

Support the Service in maintaining accurate filing e.g. personnel files including staff training records and appraisals, in implementing new procedures/processes and booking staff on training ensuring payments, accommodation and travel is arranged and records maintained.

Monitor mandatory training attendance and ensure Risk Assessments are undertaken.

To research information using a variety of resources. Analyse reports, compile presentation materials, spreadsheets and graphs to agreed time scales and formats.

To assemble and collate data from files. Compile statistics and other information as directed by the Head of Service.

Arranging meetings; including booking venues, arranging equipment, ordering catering, producing draft agenda and associated papers on behalf of the chair, sending to attendees in a timely manner and collating attendance.

Take accurate and formal minutes of meetings and other Network meetings if cover is required (which may require travel to attend meetings). Ensure distribution of the minutes to the attendees in a timely fashion. Follow up actions from minutes of meetings ensuring reminders are issued at the appropriate time in order that the team has time to complete such actions.

Assist in the preparation and formatting of presentations such as slide sets for meetings.

To assist in the arranging and management of e team meetings and events.

Person Specification

Qualifications

Essential

  • Diploma/NVQ Level III Business Administration or equivalent experience

Experience

Essential

  • Previous experience in administrative role

Desirable

  • Previous experience working for NHS

Skills

Essential

  • Experience of minute taking

Desirable

  • Working with HR/personnel functions
Person Specification

Qualifications

Essential

  • Diploma/NVQ Level III Business Administration or equivalent experience

Experience

Essential

  • Previous experience in administrative role

Desirable

  • Previous experience working for NHS

Skills

Essential

  • Experience of minute taking

Desirable

  • Working with HR/personnel functions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Royal Wolverhampton NHS Trust

Address

Birmingham Research Park

Vincent Drive

Birmingham

B15 2SQ


Employer's website

https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Royal Wolverhampton NHS Trust

Address

Birmingham Research Park

Vincent Drive

Birmingham

B15 2SQ


Employer's website

https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

DST Project Support Officer

Lisa Mulroney

lisa.mulroney@nihr.ac.uk

07867831630

Details

Date posted

29 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum

Contract

Permanent

Working pattern

Flexible working, Home or remote working

Reference number

225-CORP-5593145

Job locations

Birmingham Research Park

Vincent Drive

Birmingham

B15 2SQ


Supporting documents

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