Job summary
The post holder will provide operational and administrative support to the anaesthetic and theatre department in a way that is responsive to their needs and contributes to the effectiveness of their role. The post holder will work between anaesthetics and theatres responding to a variety of situations on a daily basis co-ordinating anaesthetic and theatre services.
The post holder will provide a high level of professional, expert administrative support to the surgical interface for theatres and anaesthetics. Will have a high level of autonomy and will be expected to achieve objectives and requirements of the role. Will support the utilisation of theatre capacity, build and support the anaesthetic rota for theatres and on call rotas for consultants/middle grades and trainees.
The post holder will be a key member of the management team and will be required to support both the Theatre Services Manager, Nurse & AHP Clinical Lead and Clinical Lead for Anaesthetics with projects, initiatives and represent in meetings. The role requires liaison with all stakeholders involved in the delivery of anaesthetic and theatre activity.
The post holder will support both current and future digital technologies to underpin the way services are delivered and drive all aspects of innovation and service improvement across all settings. Lead the development of a sustainable workforce that is fit for future within their area of responsibility.
Main duties of the job
To take the lead with job plans and demand and capacity modelling of the anaesthetic services.
To work with system partners to put in place anaesthetic pathways that care for patients in the most appropriate settings and reduce avoidable demand for theatre services.
To assist the management team in the production of business plans and service development and lead on specific projects.
To analyse, monitor and manage anaesthetic and theatre activity contributing to reducing waiting lists and patient cancellations using robust data quality models. Have knowledge and understanding of data collection methods and able to influence operational factors in order to compare and present accurate statistical data. Ability to forecast future activity based on demand and capacity modelling as well as trends.
Line manage clerical staff providing leadership, motivation and support. Develop staff, manage absence, appraisals and mandatory training compliancy in line with HR policies and procedures. Liaise with the theatre services manager regarding any possible workforce gaps with the ability to undertake the recruitment process.
To support the national and Trust's elective plan by understanding performance targets and how they are measured.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
In the National Staff Survey, 74% of our staff would recommend the Trust as a place to work and 92% would recommend the hospital to a friend or relative for treatment.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities.
RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Job description
Job responsibilities
Full Details in Job Description
Ensuring performance dashboards have accurate information with attention to detail to support the collection of data for theatres and anaesthetics.
To arrange anaesthetic rota cover liaising with medical teams to ensure safe services are provided 24/7 including short notice changes.
To support new digital technology within anaesthetics and theatres and be able to lead roll out any training requirements.
Support the governance arrangements within the services / division including audit, complaints, incidents, risk and health and safety.
Work on own initiative to manage and prioritise tasks to support effective and efficient running of the services.
Receive and make telephone calls on behalf of the management team, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of messages including issues of a confidential and contentious nature.
Represent the Theatre Services Manager as required.
To assist the Theatre Services Manager with performance management systems ensuring that Trusts standards are understood and adhered to and that performance reports are produced to enable compliance.
Job description
Job responsibilities
Full Details in Job Description
Ensuring performance dashboards have accurate information with attention to detail to support the collection of data for theatres and anaesthetics.
To arrange anaesthetic rota cover liaising with medical teams to ensure safe services are provided 24/7 including short notice changes.
To support new digital technology within anaesthetics and theatres and be able to lead roll out any training requirements.
Support the governance arrangements within the services / division including audit, complaints, incidents, risk and health and safety.
Work on own initiative to manage and prioritise tasks to support effective and efficient running of the services.
Receive and make telephone calls on behalf of the management team, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of messages including issues of a confidential and contentious nature.
Represent the Theatre Services Manager as required.
To assist the Theatre Services Manager with performance management systems ensuring that Trusts standards are understood and adhered to and that performance reports are produced to enable compliance.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience
- Evidence of continuing personal development
Desirable
- Project Management - QSIR/Prince2
Experience
Essential
- Experience of staff management and leading a team
- Established operational management experience in anaesthetics/medical staffing or theatres
- Management of medical rotas
- Medical job planning experience
- Excellent anaesthetic demand and capacity knowledge
Desirable
- Budget management - including monitoring expenditure and identifying savings
Skills & Competencies
Essential
- Ability to negotiate with and influence staff at all levels both individually and as teams
- Able to work on own initiative and under pressure in a dynamic environment of theatres
- Understanding of national NHS policy and targets
Desirable
- Data quality monitoring and reporting
- Business case writing
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience
- Evidence of continuing personal development
Desirable
- Project Management - QSIR/Prince2
Experience
Essential
- Experience of staff management and leading a team
- Established operational management experience in anaesthetics/medical staffing or theatres
- Management of medical rotas
- Medical job planning experience
- Excellent anaesthetic demand and capacity knowledge
Desirable
- Budget management - including monitoring expenditure and identifying savings
Skills & Competencies
Essential
- Ability to negotiate with and influence staff at all levels both individually and as teams
- Able to work on own initiative and under pressure in a dynamic environment of theatres
- Understanding of national NHS policy and targets
Desirable
- Data quality monitoring and reporting
- Business case writing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Address
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Twmpath Lane
Oswestry
SY10 7AG
Employer's website
https://www.rjah.nhs.uk/ (Opens in a new tab)
