Job summary
An exciting opportunity exists for a Personal Assistant to provide a high quality, effective, efficient, and confidential secretarial and administrative support to the Radiology Services Manager/ Deputy Radiology Services Manager.
The postholder will assist in the smooth administration of the Radiology services by providing effective and efficient secretarial services in collaboration with other secretarial staff.
Applicants should demonstrate through their application experience of PA/Secretarial work, ability to work independently and unsupervised liaising with people at all levels and the ability to understand and interpret processes which will involve some decision making without reference. An strong knowledge of office systems and software is needed for this role.
** Pay Banding Subject to Agenda for Change Evaluation **
Applicants from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications.Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk)
Main duties of the job
To provide a high quality secretarial and administrative support to the Radiology Services Manager/ Deputy Radiology Services Manager
To manage own time and time management of the Radiology Services Manager/ Deputy Radiology Services Manager
Provide an expert and wide range of secretarial and administrative support including word processing of correspondence, reports, minutes etc. Design and produce Microsoft PowerPoint presentations. Format and prepare Radiology meeting papers.
Operate a bring forward system for meeting papers (or electronically) and items for future consideration, bringing to their attention in suitable time for action using own initiative to be proactive.
Utilising all office systems to ensure the smooth running of the Radiology Services.
To act as a point of contact for the Radiology Services Manager, including liaison with external bodies and authorities.
Intercept calls where necessary, dealing with enquiries, acting as necessary and relaying and prioritising information as appropriate.
Daily co-ordination of meetings (face-to-face, video conference and telephone conference) for the Radiology Services Manager. Regularly liaising with other PAs across the NHS.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Job description
Job responsibilities
To communicate and liaise with all levels of staff to ensure that information where needed is disseminated.
On a daily basis deal with frequent interruptions and prioritise workload accordingly particularly when dealing with situations that arise which could be damaging to the Trust.
Deliver a flexible approach in a changing environment and demonstrate daily the ability to deliver within timescales both personally and through other people.
Attend meetings to take minutes on a regular basis and issue papers, agendas, action points. To concentrate for prolonged periods of time between an hour to up to 4 hours in meetings and recording minutes.
To respond to requests for information from a variety of sources, requiring some decision making as appropriate.
Complete expense claim forms using the Trusts e-expenses system.
Utilising the internet to obtain travel and hotel information on a regular basis. Booking train tickets and hotels for the Radiology Services Manager/ Deputy Radiology Services Manager
Maintain an effective electronic filing system, to ensure information is accurate and up to date for future reference and archive as required.
Where necessary, complete requisitions using the electronic requisitioning system (ORACLE).
Provide secretariat, draw up and agree yearly schedule of meetings, book rooms and set up AV equipment, co-ordinate and issue papers, agenda, action points and minutes.
Maintain excellent interpersonal skills and a sensitive and tactful approach to staff, managers and patients.
Job description
Job responsibilities
To communicate and liaise with all levels of staff to ensure that information where needed is disseminated.
On a daily basis deal with frequent interruptions and prioritise workload accordingly particularly when dealing with situations that arise which could be damaging to the Trust.
Deliver a flexible approach in a changing environment and demonstrate daily the ability to deliver within timescales both personally and through other people.
Attend meetings to take minutes on a regular basis and issue papers, agendas, action points. To concentrate for prolonged periods of time between an hour to up to 4 hours in meetings and recording minutes.
To respond to requests for information from a variety of sources, requiring some decision making as appropriate.
Complete expense claim forms using the Trusts e-expenses system.
Utilising the internet to obtain travel and hotel information on a regular basis. Booking train tickets and hotels for the Radiology Services Manager/ Deputy Radiology Services Manager
Maintain an effective electronic filing system, to ensure information is accurate and up to date for future reference and archive as required.
Where necessary, complete requisitions using the electronic requisitioning system (ORACLE).
Provide secretariat, draw up and agree yearly schedule of meetings, book rooms and set up AV equipment, co-ordinate and issue papers, agenda, action points and minutes.
Maintain excellent interpersonal skills and a sensitive and tactful approach to staff, managers and patients.
Person Specification
Qualifications
Essential
- RSA Stage III Word processing/ typewriting (or equivalent)
- Minimum of 4 GCSE's or equivalent (A-C grades)
- NVQ Level 3 in Administration or equivalent
Experience
Essential
- >5years NHS admin/secretarial/PA work
- knowledge of Radiology terminology
Desirable
- Knowledge of pathways and what part Radiology plays
- Experience working in an orthopaedic/MSK setting
Person Specification
Qualifications
Essential
- RSA Stage III Word processing/ typewriting (or equivalent)
- Minimum of 4 GCSE's or equivalent (A-C grades)
- NVQ Level 3 in Administration or equivalent
Experience
Essential
- >5years NHS admin/secretarial/PA work
- knowledge of Radiology terminology
Desirable
- Knowledge of pathways and what part Radiology plays
- Experience working in an orthopaedic/MSK setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Address
Radiology
Robert Jones Agnus Hunt Orthopaedic Hospital
Oswestry
SY10 7AG
Employer's website
https://www.rjah.nhs.uk/ (Opens in a new tab)
