Job summary
We are seeking to recruit a Senior Medical Secretary to provide high quality efficient and effective secretarial and administrative support to our Bone Densities Department within the Metabolic Team. Applicants to have a good all round experience in a secretarial role. RSA III typing/audio typing or proven experience. A good knowledge of medical terminology. Candidates should display discretion when dealing with sensitive and confidential information and be able to deal calmly with patients and staff by telephone and face to face. Good communication/interpersonal skills. Ability to deal with frequent interruptions whilst maintaining levels of concentration. A flexible approach and ability to work on ones' own initiative essential. T
Main duties of the job
Provide a full comprehensive and professional secretarial service to the Bone Density Department and their Team.
To provide accurate and high quality typing of the results of bone density scans in a timely manner.
Once bone density reports have been verified distribute the results to the original referrer and check any actions from these reports.
Check for any outstanding dictation and chase with relevant Consultant.
Scanning of all bone density document into patients electronic patient record doing quality assurance checks.
Liaise with relevant booking teams if further out-patient appointments are required.
Dealing with telephone queries from healthcare professionals and patients.
Dealing with mail coming into the Department.
Cross cover of Teams within the Department.
Systems used will be Dicom, Physicians view and secretarial systems.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Job description
Job responsibilities
Provide a full comprehensive and professional secretarial service to the Bone Density Department and their Team.
To provide accurate and high quality typing of the results of bone density scans in a timely manner.
Once bone density reports have been verified distribute the results to the original referrer and check any actions from these reports.
Check for any outstanding dictation and chase with relevant Consultant.
Scanning of all bone density document into patients electronic patient record doing quality assurance checks.
Liaise with relevant booking teams if further out-patient appointments are required.
Dealing with telephone queries from healthcare professionals and patients.
Dealing with mail coming into the Department.
Cross cover of Teams within the Department.
Systems used will be Dicom, Physicians view and secretarial systems.
Job description
Job responsibilities
Provide a full comprehensive and professional secretarial service to the Bone Density Department and their Team.
To provide accurate and high quality typing of the results of bone density scans in a timely manner.
Once bone density reports have been verified distribute the results to the original referrer and check any actions from these reports.
Check for any outstanding dictation and chase with relevant Consultant.
Scanning of all bone density document into patients electronic patient record doing quality assurance checks.
Liaise with relevant booking teams if further out-patient appointments are required.
Dealing with telephone queries from healthcare professionals and patients.
Dealing with mail coming into the Department.
Cross cover of Teams within the Department.
Systems used will be Dicom, Physicians view and secretarial systems.
Person Specification
Qualifications/Training
Essential
- RSA level 3
- Audio typing/digital dictation
Desirable
- English/Maths GCSE or equivalent.
- Shorthand 100 wpm
- AMSPAR diploma
- ECDL/NVQ
Experience
Essential
- Previous medical secretarial Experience
Skills/Knowledge
Essential
- Good communication /interpersonal skills
- Tact andDiscretion when dealing with sensitive and confidential information
- Ability to organise and prioritise own work
- To reward a higher degree of initiative and responsibility
Desirable
- Team player/able to work flexibly
- Able to use a variety of computer systems
Person Specification
Qualifications/Training
Essential
- RSA level 3
- Audio typing/digital dictation
Desirable
- English/Maths GCSE or equivalent.
- Shorthand 100 wpm
- AMSPAR diploma
- ECDL/NVQ
Experience
Essential
- Previous medical secretarial Experience
Skills/Knowledge
Essential
- Good communication /interpersonal skills
- Tact andDiscretion when dealing with sensitive and confidential information
- Ability to organise and prioritise own work
- To reward a higher degree of initiative and responsibility
Desirable
- Team player/able to work flexibly
- Able to use a variety of computer systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Address
The Robert Jones and Agnes Hunt Orthopaedic Hospital
Oswestry
SY10 7AG
Employer's website
https://www.rjah.nhs.uk/ (Opens in a new tab)
