Rota Co-ordinator

The Shrewsbury and Telford Hospital NHS Trust

This job is now closed

Job summary

This post will involve the day to day management of the Anaesthetics medical staffing rotas ensuring the appropriate levels of staff and clinical safety is maintained at all times. This post will require an individual with excellent planning and organisational skills. The successful candidate will be required to work closely with the Clinical Directors and Consultants for each area, the Senior Management team and Medical People Services Department, in supporting the needs of these busy and exciting departments.

The post holder will be proficient in Microsoft office, with an exemplary attention to detail and be a great communicator. The post holder will be expected to work in close liaison with Medical People Services to review and implement processes and systems which will positively impact on the efficiency of the locum booking procedure with consideration to reducing Trust spend, increasing patient safety and reducing errors.

Main duties of the job

Act as point of contact for all teams for expert advice on medical staffing vacancies, both short and long term.
Review unexpected absences on a daily basis and use own initiative to find and enact solutions to ensure gaps in the rota are mitigated and services are able to provide a safe level of cover, escalating areas of concern to the senior Operational Team if unable to resolve.
Be responsible for arranging the provision of locum cover for Doctors in Anaesthetics.
Contact doctors directly if any urgent cover required, including face to face/calls/emails/sending group texts.
Work with the Consultant staff and Medical teams to attempt to fill temporary vacancies and support them and the operational team in using own initiative to identify longer term solutions to gaps within the medical rota.
Establish and maintain effective administrative systems and processes between Medical Staffing, HR and Manage frequent change.
Be responsible for liaising with Medical Staffing on a weekly basis regarding the progress of vacant Investigate the causes of any delays and action further with the appropriate staff to find resolution

About us

You will be working as part of a friendly, enthusiastic and caring team. This is an excellent opportunity that will support your career development and support you to fulfil your potential.

TheShrewsbury and Telford Hospital NHS Trustcan offer yougreat career prospects and a fantastic work-life balance. Situated in one of the most attractive parts of the country with dramatic countryside and bustling towns we have state of the art facilities, supportive friendly teams and excellent professional development opportunities.

Date posted

30 October 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum/ pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

223-TRC-342

Job locations

The Princess Royal Hospital

Apley Castle

Telford

TF1 6TF

Job description

Job responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Job description

Job responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Person Specification

Education and Qualifications

Essential

Educated to degree level or equivalent work experience

Desirable

Further professional development qualification
IT packages qualification

Experience and Knowledge

Essential

Prioritising, planning, and organising own tasks

Desirable

Previous experience of rota coordination

Skills

Essential

Excellent communication skills
Confidence to communicate with staff at all levels

Person Specification

Education and Qualifications

Essential

Educated to degree level or equivalent work experience

Desirable

Further professional development qualification
IT packages qualification

Experience and Knowledge

Essential

Prioritising, planning, and organising own tasks

Desirable

Previous experience of rota coordination

Skills

Essential

Excellent communication skills
Confidence to communicate with staff at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information