Job summary
An exciting opportunity has arisen for an experienced Business Support Office Manager for Estates who will be responsible for the organisation and co-ordination of office duties and procedures ,ensuring high levels of organisational effectiveness and communication.
The successful applicant will supervise the administrative support staff, allocate and monitor workloads, and provide appropriate training for new and existing staff, therefore, previous experience of managing a team is essential.
The Office Manager will be approachable and work well as part of a team and will previous experience of providing a secretarial and administrative service.
Main duties of the job
The post holder ensures the provision of a professional and confidential administrative and secretarial service for the Estates Management Team and also the wider Estates department, supervising other business support administrative staff, based within both of the Estates offices cross site, on a day to day basis.
The post holder will work with administrative colleagues within the Estates Department, as well as corporately with all Trust employees, to assist Estates in delivering the Trust's overall strategic objectives. The post holder will assist the Estates Business Manager in ensuring the smooth running of the office.
The post holder will take day to day responsibility for overseeing the ID badge and Contractor induction/signing in System and manage the front of house reception.
The post holder works autonomously within defined policies and procedures, although advice is readily available from Line Manager when required.
About us
The post holder works autonomously within defined policies and procedures, although advice is readily available from Line Manager when required.
Job description
Job responsibilities
For further information about this job role please see full job description and person specification.
Job description
Job responsibilities
For further information about this job role please see full job description and person specification.
Person Specification
Education and Qualifications
Essential
- BTEC L3 or equivalent qualification or experience
- Evidence of a commitment to continuous professional development
Experience
Essential
- Proven ability to provide a secretarial and administrative service on behalf of a manager.
- Evidence of experience of team/workforce supervision
- Evidence of ability to achieve own work targets.
Skills and knowledge
Essential
- Evidence of ability to deal with routine but potentially sensitive matters with diplomacy and expertise
- Evidence of ability to supervise staff to deliver objectives and targets
- Evidence of ability to analyse occasionally complex information in order to identify a way forward
- Evidence of ability to make decisions.
- Knowledge of administrative and organisational policies and procedures
- Evidence of standard keyboard skills
- Evidence of standard level use of IT packages such as Microsoft Office suite of products.
- Ability to use relevant bespoke health or Trust IT products such as e-Rostering software or ESR.
Person Specification
Education and Qualifications
Essential
- BTEC L3 or equivalent qualification or experience
- Evidence of a commitment to continuous professional development
Experience
Essential
- Proven ability to provide a secretarial and administrative service on behalf of a manager.
- Evidence of experience of team/workforce supervision
- Evidence of ability to achieve own work targets.
Skills and knowledge
Essential
- Evidence of ability to deal with routine but potentially sensitive matters with diplomacy and expertise
- Evidence of ability to supervise staff to deliver objectives and targets
- Evidence of ability to analyse occasionally complex information in order to identify a way forward
- Evidence of ability to make decisions.
- Knowledge of administrative and organisational policies and procedures
- Evidence of standard keyboard skills
- Evidence of standard level use of IT packages such as Microsoft Office suite of products.
- Ability to use relevant bespoke health or Trust IT products such as e-Rostering software or ESR.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
