Job summary
We are looking to appoint an Oncology Admin Supervisor who will provide leadership and management for the day to day running of the Administrative and Clerical team within the Oncology Department at the Royal Shrewsbury Hospital ensuring the team are delivering the highest possible standard of work and organising/planning duty rota ensuring that the units are adequately staffed at all times.
You will require excellent computer skills and take a lead role in using the existing IT systems eg Oracle, Health Roster, Hospital Transport, Employee Online, Sema Helix and Chemotherapy E-Prescribing systems to maximise efficiency and effectiveness.
The post holder will need to be able to work 19 hours (flexibly) between the hours of 8.00 am and 6.00 pm, to include a Monday and Thursday.
Main duties of the job
The post holder will be required to work accurately under pressure, meeting tight deadlines, with the ability to manage and prioritise their own workload and that of the wider team. You will also be an integral part of the team in being able to undertake any aspects of the work. This will involve the working within reception, the booking office, undertaking clinic management or ward clerking on a regular basis.
About us
The Lingen Davies Centre Department care for cancer patients within Out-patient Clinics and Day Units delivering chemotherapy, immunotherapy and radiotherapy treatments. You will be working as part of an Administration Team that are caring, friendly and helpful in making a great first impression when patients/visitors arrive at the Departments. The Administration Teams play a vital role in supporting our Health Professionals to provide the very best care. The Department offers a fully supportive environment to work in with great opportunities to progress.
Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Person Specification
Education/training
Essential
- Knowledge of Microsoft Office packages eg PowerPoint, Word, Excel and other IT skills acquired through training and practical experience
- 4 GCSE's (9 - 4) or equivalent
- OCR (RSA) Stage 1 word processing (or equivalent)
Desirable
- OCR (RSA) Stage 2 word processing (or equivalent)
- Working towards ECDL
- NVQ 3 Business Admin
Experience and attainments
Essential
- General office procedures
- Previous NHS experience
- Knowledge of PAS software programmes ie Sema / Careflow / Clinical Portal / Aria / Somerset
Desirable
- Knowledge of Trust HR Policies
- Experience of line managing staff
Skills
Essential
- Well organised with ability to prioritise
- Reliable with good time management
- Able to communicate sensitively and tactfully with patients and carers
Knowledge
Essential
- Experience of booking and scheduling appointments
- Previous experience of E-prescribing systems
- Understanding of confidentiality / data protection issues
Desirable
- Knowledge of NHS policies
- Knowledge of NHS cancer pathways
- Knowledge of SQL reporting
Person Specification
Education/training
Essential
- Knowledge of Microsoft Office packages eg PowerPoint, Word, Excel and other IT skills acquired through training and practical experience
- 4 GCSE's (9 - 4) or equivalent
- OCR (RSA) Stage 1 word processing (or equivalent)
Desirable
- OCR (RSA) Stage 2 word processing (or equivalent)
- Working towards ECDL
- NVQ 3 Business Admin
Experience and attainments
Essential
- General office procedures
- Previous NHS experience
- Knowledge of PAS software programmes ie Sema / Careflow / Clinical Portal / Aria / Somerset
Desirable
- Knowledge of Trust HR Policies
- Experience of line managing staff
Skills
Essential
- Well organised with ability to prioritise
- Reliable with good time management
- Able to communicate sensitively and tactfully with patients and carers
Knowledge
Essential
- Experience of booking and scheduling appointments
- Previous experience of E-prescribing systems
- Understanding of confidentiality / data protection issues
Desirable
- Knowledge of NHS policies
- Knowledge of NHS cancer pathways
- Knowledge of SQL reporting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
