Job summary
The Estates Department is seeking a highly motivated Supply & Sourcing Coordinator to join our dynamic team at West London NHS Trust.
In this role, you will manage the daily operations of the Estates Maintenance stores as part of the Estates team serving West London NHS Trust. Your responsibilities will include sourcing parts, materials, and equipment for the maintenance team at a cost-effective rate, while adhering to established financial instructions and trust policies and procedures.
You will also ensure that all goods received and issued are accurately accounted for, properly stored, and efficiently distributed. Additionally, you will compile and update a supplier list to ensure smooth, timely, and efficient service for the maintenance team.
Main duties of the job
- Lead the process of continuously improving the sourcing of goods and materials. Conduct annual stock checks, carry out internal stock assessments as needed, and provide stock reconciliation reports.
- - Obtain necessary quotes and prepare formal order requisitions for stock and non-stock items, including parts, spares, components, materials, and equipment. Ensure all orders meet the requirements of capital, estates, and facilities services, strictly adhering to official procedures while liaising with suppliers and specialists as needed.
- Oversee the development and maintenance of the goods and materials asset register, ensuring that warranty data is kept up to date.
- Issue materials, stores, plant, and safety equipment, ensuring that all items are requisitioned correctly according to the Trust's policies and procedures for capital, estates, and facilities. Complete all relevant paperwork in every case.
- Operate and maintain the computerised stock control system for the London Estates Maintenance Department. Interact with the maintenance management system and stock system to ensure that stock levels for estates and facilities are adequate.
- Collect, deliver, and replenish goods and materials to any of the Trust sites as requested or when stock levels reach a minimum threshold.
About us
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ over 5,000 staff, of whom 59% are BME. Our turnover for 2024-25 is over £500m.
The Trust is rated as 'Good' overallby the Care Quality Commission. Forensic services are rated as 'Outstanding'.
The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
Job description
Job responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Job description
Job responsibilities
The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification
Qualifications
Essential
- Recognised apprenticeship or other approved training scheme plus relevant experience plus City and Guilds Part II or NVQ Level 3 in a building services-related subject or other recognised course at the appropriate level.
- IOSH
Desirable
- Health and safety, further relevant qualifications.
Experience
Essential
- Experience working in commercial and public environments.
- Experience working in a stock management environment.
- Experience in working in the Building services trade environment.
- Experience in the management of building material-related stock and stock control systems.
Desirable
- Worked within the NHS environment.
- Experience in ordering across the building and engineering trades.
Knowledge
Essential
- Demonstrate general knowledge and high standards in the field of experience.
- Knowledge of procurement systems.
- Knowledge of Mechanical, Electrical and building materials.
Skills
Essential
- Logical thinking. Team player.
- Self-motivated and able to work with minimal supervision. Able to communicate (verbally and in writing).
- IT literate.
Person Specification
Qualifications
Essential
- Recognised apprenticeship or other approved training scheme plus relevant experience plus City and Guilds Part II or NVQ Level 3 in a building services-related subject or other recognised course at the appropriate level.
- IOSH
Desirable
- Health and safety, further relevant qualifications.
Experience
Essential
- Experience working in commercial and public environments.
- Experience working in a stock management environment.
- Experience in working in the Building services trade environment.
- Experience in the management of building material-related stock and stock control systems.
Desirable
- Worked within the NHS environment.
- Experience in ordering across the building and engineering trades.
Knowledge
Essential
- Demonstrate general knowledge and high standards in the field of experience.
- Knowledge of procurement systems.
- Knowledge of Mechanical, Electrical and building materials.
Skills
Essential
- Logical thinking. Team player.
- Self-motivated and able to work with minimal supervision. Able to communicate (verbally and in writing).
- IT literate.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
