Job summary
Reporting to the Director of Capital Projects, the Head of CEF Business and Performance will be responsible for the management of procurement, finance, human resources, governance, general admin & project support, contracts and information reporting within the CEF department, including planning, standardisation, centralisation, monitoring and controlling, to ensure that the most cost-effective, timely and appropriate solutions are developed and maintained.
Main duties of the job
- Responsible for all aspects of Assurance, Information Governance & Standards for the Capital Estates & Facilities Department.
- Financial & Procurement ensure all CEF procurement is managed in strict accordance with public sector procurement legislation. Overseeing the capital and revenue spend within Trust standing financial instructions (SFI's), framework agreements and all other applicable requirements.
- Partnerships - Lead / be a member of all appropriate boards and groups representing the Capital Estates & Facilities Dept.
- Workforce - Develop and manage the support function / administration teams to ensure that there are suitable resources to support the work of the CEF department.
About us
West London NHS Trust is one of the most diverse providers of mental health, community and social care in the UK.
Our 3,982 staff care for people in hospital and in the community, helping them to recover and go on to lead full and productive lives. We aim to be the best organisation of our kind in the country.
We provide care and treatment for more than 800,000 people living in the London boroughs of Ealing, Hammersmith & Fulham and Hounslow, delivering services in the community (at home, in GP surgeries and care homes), hospital, specialist clinics and forensic (secure) units.
We'rerated good overall by the Care Quality Commission (CQC).
Together, we're committed to promoting hope and wellbeing, working with patients, service users, carers, families and partners across the communities we serve.
We are keen to ensure that our workforce reflects the community it serves, particularly in terms of ethnicity, gender, disability, LGBTQ+ and experience of mental illness.
Job description
Job responsibilities
Main Duties and Responsibilities
Assurance, Information Governance & Standards
- Lead on governance ensuring that the department is compliant with the law, Trust Standing Financial Instructions / Standing Orders, all Trust policies and procedures, Terms of Reference, NHS / Department of Health guidance / standards and all other relevant mandatory / statutory issues
- Working with the CEF SLT, develop and maintain departmental and corporate admin and performance activities including all annual official returns / information reporting (including PAM and ERIC
- Ensure that regular reports / KPIs are developed and presented to demonstrate performance against delivery plans for compliance, quality, and value for money.
Financial
- Ensure all CEF procurement is managed in strict accordance with public sector procurement legislation, Trust standing financial instructions (SFIs), framework agreements and all other applicable requirements
- Professionally accountable for the proper financial management processes within the CEF department (including requisitions, orders, invoices, budget reports, credit card, accruals)
- Work with the CEF Senior Leadership Team regarding their future plans and requirements to develop and implement budgets and QCIPs in line with the overall strategic Trust vision along with maintaining monthly reporting of CEF budgets, in conjunction with CEF Directors and Head of Service
Procurement
- Work with Heads of Service and the Capital Projects team regarding their future purchasing plans and requirements. Identify appropriate routes to market (e.g. frameworks, open & restricted tendering processes)
- Develop and implement standard template tender documentation to be used within the CEF department.
Partnership
- Lead / be a member of all appropriate groups including programme boards, steering groups, focus groups, senior management teams, team meetings, external stakeholder groups, ensuring where applicable that all groups are managed in accordance with agreed terms of reference and any other relevant governanc
- Deliver contract, financial, procurement and other information through written reports, verbal updates and formal presentations in a format that can easily be understood by a range of audiences.
Workforce
- Develop and manage the support function / administration teams to ensure that there are suitable resources (quantity, skills and experience) to support the work of the CEF department
General
- Work with stakeholders including the comms team in actively promoting all aspects of the CEF department, including service provision and project delivery. Develop and maintain information on the Trusts intranet and website.
- Deputise for the Director of Capital Projects and / or the Director of Estates & facilities where required
- Maintain a knowledge base of all relevant policies, procedures, standards, regulations, legislation, and best practice ensuring that updates are noted and disseminated to the wider CEF team.
Job description
Job responsibilities
Main Duties and Responsibilities
Assurance, Information Governance & Standards
- Lead on governance ensuring that the department is compliant with the law, Trust Standing Financial Instructions / Standing Orders, all Trust policies and procedures, Terms of Reference, NHS / Department of Health guidance / standards and all other relevant mandatory / statutory issues
- Working with the CEF SLT, develop and maintain departmental and corporate admin and performance activities including all annual official returns / information reporting (including PAM and ERIC
- Ensure that regular reports / KPIs are developed and presented to demonstrate performance against delivery plans for compliance, quality, and value for money.
Financial
- Ensure all CEF procurement is managed in strict accordance with public sector procurement legislation, Trust standing financial instructions (SFIs), framework agreements and all other applicable requirements
- Professionally accountable for the proper financial management processes within the CEF department (including requisitions, orders, invoices, budget reports, credit card, accruals)
- Work with the CEF Senior Leadership Team regarding their future plans and requirements to develop and implement budgets and QCIPs in line with the overall strategic Trust vision along with maintaining monthly reporting of CEF budgets, in conjunction with CEF Directors and Head of Service
Procurement
- Work with Heads of Service and the Capital Projects team regarding their future purchasing plans and requirements. Identify appropriate routes to market (e.g. frameworks, open & restricted tendering processes)
- Develop and implement standard template tender documentation to be used within the CEF department.
Partnership
- Lead / be a member of all appropriate groups including programme boards, steering groups, focus groups, senior management teams, team meetings, external stakeholder groups, ensuring where applicable that all groups are managed in accordance with agreed terms of reference and any other relevant governanc
- Deliver contract, financial, procurement and other information through written reports, verbal updates and formal presentations in a format that can easily be understood by a range of audiences.
Workforce
- Develop and manage the support function / administration teams to ensure that there are suitable resources (quantity, skills and experience) to support the work of the CEF department
General
- Work with stakeholders including the comms team in actively promoting all aspects of the CEF department, including service provision and project delivery. Develop and maintain information on the Trusts intranet and website.
- Deputise for the Director of Capital Projects and / or the Director of Estates & facilities where required
- Maintain a knowledge base of all relevant policies, procedures, standards, regulations, legislation, and best practice ensuring that updates are noted and disseminated to the wider CEF team.
Person Specification
Qualifications
Essential
- Chartered member of a relevant body (or actively working towards)
Desirable
- Foundation level recognised project management qualification (e.g. PRINCE2 or APM)
- Postgraduate qualification
Experience
Essential
- oSenior management experience within a complex organisation
- oCapital, Estates and Facilities departments functional and operational requirements
Desirable
- oSenior managerial role in the NHS
- oExperience of drawing up/populating template contracts
- oManagement of PR/Communications functions
- oA good understanding of performance management methodology and processes
- oUnderstanding of government policy in respect of healthcare services
- oExperience in healthcare construction projects (including high secure, forensic and local services), and the custodial environment
- oWorking at or with Board level Directors
Knowledge
Essential
- oAdvanced theoretical and practical knowledge of strategic planning, financial management and managerial roles
- oSpecialist knowledge/ experience including public sector procurement, financial management, contract management, procuring external advisers and managing the outputs and investment business cases (HMT 5-case model desirable)
Skills
Essential
- oAbility to lead a team and establish a culture of high performance, personal responsibility and accountability
- oResults orientated with a commitment to delivery of objectives
- oAbility to prioritise team objectives against conflicting activities
- oMaintain team focus and performance amid changing and sometimes ambiguous priorities
- oExceptional problem-solving skills
- oAdvanced analytical skills
- oStrong and positive communication skills with an influential and credible negotiation style
- oAbility to maintain political awareness of changing priorities and external organisational relationships
- oSophisticated relationship management skills through an ability to build and sustain trust peers
- oAbility to interpret (and produce when required) complex data - including financial and performance information
- oCommitment to innovation and challenge to provide the best environment possible
Other Requirements
Essential
- oTeam player
- oConfident and positive approach to work
- oFlexibility of thinking
- oAppetite for challenge
- oPersonal and professional demeanour and credibility that generates trust and confidence in others
- oDetermined and able to demonstrate a high level of motivation
- oRobust and self sufficient
- oClean driving licence (in order to travel between sites as required)
Person Specification
Qualifications
Essential
- Chartered member of a relevant body (or actively working towards)
Desirable
- Foundation level recognised project management qualification (e.g. PRINCE2 or APM)
- Postgraduate qualification
Experience
Essential
- oSenior management experience within a complex organisation
- oCapital, Estates and Facilities departments functional and operational requirements
Desirable
- oSenior managerial role in the NHS
- oExperience of drawing up/populating template contracts
- oManagement of PR/Communications functions
- oA good understanding of performance management methodology and processes
- oUnderstanding of government policy in respect of healthcare services
- oExperience in healthcare construction projects (including high secure, forensic and local services), and the custodial environment
- oWorking at or with Board level Directors
Knowledge
Essential
- oAdvanced theoretical and practical knowledge of strategic planning, financial management and managerial roles
- oSpecialist knowledge/ experience including public sector procurement, financial management, contract management, procuring external advisers and managing the outputs and investment business cases (HMT 5-case model desirable)
Skills
Essential
- oAbility to lead a team and establish a culture of high performance, personal responsibility and accountability
- oResults orientated with a commitment to delivery of objectives
- oAbility to prioritise team objectives against conflicting activities
- oMaintain team focus and performance amid changing and sometimes ambiguous priorities
- oExceptional problem-solving skills
- oAdvanced analytical skills
- oStrong and positive communication skills with an influential and credible negotiation style
- oAbility to maintain political awareness of changing priorities and external organisational relationships
- oSophisticated relationship management skills through an ability to build and sustain trust peers
- oAbility to interpret (and produce when required) complex data - including financial and performance information
- oCommitment to innovation and challenge to provide the best environment possible
Other Requirements
Essential
- oTeam player
- oConfident and positive approach to work
- oFlexibility of thinking
- oAppetite for challenge
- oPersonal and professional demeanour and credibility that generates trust and confidence in others
- oDetermined and able to demonstrate a high level of motivation
- oRobust and self sufficient
- oClean driving licence (in order to travel between sites as required)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
