Job summary
This is an exciting opportunity for a proactive and organised individual to lead the operational, financial, and workforce aspects of undergraduate medical education. You will join our placement team and work at the intersection of education and workforce planning, ensuring sustainable teaching capacity and supporting consultant engagement.
Main duties of the job
MAIN DUTIES
Education Administration
Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
Liaise with clinical and academic staff to ensure high-quality teaching delivery
Contribute to student induction, scheduling, records management, and feedback systems
Support quality assurance and reporting for placements and educational delivery
Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities
Financial Management
Monitor and manage the undergraduate placement tariff income and expenditure
Prepare financial reports and forecasts in collaboration with Trust finance teams
Oversee budgets related to teaching delivery, staffing, and student support activities
Ensure compliance with financial controls and audit processes
Actively explore and increase income from teaching opportunities
Medical Workforce and Engagement
Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
Maintain records of consultant teaching activity and input to annual job planning cycles
Support recognition of educational activity in consultant appraisals and job plans
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description
Job responsibilities
The post-holder will play a crucial role in coordinating the operational, educational, financial, and workforce-related aspects of the Trusts undergraduate education delivery under the UCL Service Level Agreement (SLA). This role sits at the intersection of medical education and strategic workforce planning, supporting consultant engagement and job planning around teaching activity.
MAIN DUTIES
Education Administration
Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
Liaise with clinical and academic staff to ensure high-quality teaching delivery
Contribute to student induction, scheduling, records management, and feedback systems
Support quality assurance and reporting for placements and educational delivery
Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities
Financial Management
Monitor and manage the undergraduate placement tariff income and expenditure
Prepare financial reports and forecasts in collaboration with Trust finance teams
Oversee budgets related to teaching delivery, staffing, and student support activities
Ensure compliance with financial controls and audit processes
Actively explore and increase income from teaching opportunities
Medical Workforce and Engagement
Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
Maintain records of consultant teaching activity and input to annual job planning cycles
Support recognition of educational activity in consultant appraisals and job plans
Coordinate with Clinical Directors and Medical Education leads to ensure sustainable teaching capacity
Provide data and analytics on teaching workload across specialties
Job description
Job responsibilities
The post-holder will play a crucial role in coordinating the operational, educational, financial, and workforce-related aspects of the Trusts undergraduate education delivery under the UCL Service Level Agreement (SLA). This role sits at the intersection of medical education and strategic workforce planning, supporting consultant engagement and job planning around teaching activity.
MAIN DUTIES
Education Administration
Facilitate undergraduate placements with the Whittington Undergraduate Placement office in line with UCL SLA requirements
Liaise with clinical and academic staff to ensure high-quality teaching delivery
Contribute to student induction, scheduling, records management, and feedback systems
Support quality assurance and reporting for placements and educational delivery
Lead on the coordination and development of programmes to enhance local teaching such as clinical teaching fellows, midwifery tutors and inter professional teaching activities
Financial Management
Monitor and manage the undergraduate placement tariff income and expenditure
Prepare financial reports and forecasts in collaboration with Trust finance teams
Oversee budgets related to teaching delivery, staffing, and student support activities
Ensure compliance with financial controls and audit processes
Actively explore and increase income from teaching opportunities
Medical Workforce and Engagement
Work with medical workforce teams to align consultant job plans with undergraduate teaching commitments
Maintain records of consultant teaching activity and input to annual job planning cycles
Support recognition of educational activity in consultant appraisals and job plans
Coordinate with Clinical Directors and Medical Education leads to ensure sustainable teaching capacity
Provide data and analytics on teaching workload across specialties
Person Specification
Education / Qualifications
Essential
- Degree or equivalent level of education or experience
- Evidence of ongoing professional development
Desirable
- Management or finance qualification (e.g. PRINCE2, AAT, CIPD, etc.)
- Education-related training or qualification
Skills & Abilities
Essential
- Excellent organisational and time management skills
- Strong interpersonal and communication skills
- Ability to analyse and present data and reports
- Proficient in Microsoft Office (Excel, Word, PowerPoint
- Ability to prioritise and manage competing demands
- Attention to detail and high degree of accuracy
Desirable
- Experience of using ESR, Health Roster or finance systems
- Ability to develop and deliver presentations
Knowledge & Experience
Essential
- Experience in managing or coordinating administrative services, preferably in an education, NHS, or similar setting
- Experience working with financial or budgetary processes
- Understanding of workforce planning and job planning processes
- Experience of working with internal and external stakeholders
- Experience of data management and report production
Desirable
- Knowledge of undergraduate medical education frameworks
- Understanding of NHS education tariffs and funding
Personal qualities
Essential
- Professional and proactive approach
- Able to work independently and as part of a team
- Flexible and adaptable
- Commitment to equality, diversity, and inclusion
- Approachable and diplomatic in communication
Desirable
- Interest in medical education and service development
Other
Essential
- Commitment to personal and professional development
Person Specification
Education / Qualifications
Essential
- Degree or equivalent level of education or experience
- Evidence of ongoing professional development
Desirable
- Management or finance qualification (e.g. PRINCE2, AAT, CIPD, etc.)
- Education-related training or qualification
Skills & Abilities
Essential
- Excellent organisational and time management skills
- Strong interpersonal and communication skills
- Ability to analyse and present data and reports
- Proficient in Microsoft Office (Excel, Word, PowerPoint
- Ability to prioritise and manage competing demands
- Attention to detail and high degree of accuracy
Desirable
- Experience of using ESR, Health Roster or finance systems
- Ability to develop and deliver presentations
Knowledge & Experience
Essential
- Experience in managing or coordinating administrative services, preferably in an education, NHS, or similar setting
- Experience working with financial or budgetary processes
- Understanding of workforce planning and job planning processes
- Experience of working with internal and external stakeholders
- Experience of data management and report production
Desirable
- Knowledge of undergraduate medical education frameworks
- Understanding of NHS education tariffs and funding
Personal qualities
Essential
- Professional and proactive approach
- Able to work independently and as part of a team
- Flexible and adaptable
- Commitment to equality, diversity, and inclusion
- Approachable and diplomatic in communication
Desirable
- Interest in medical education and service development
Other
Essential
- Commitment to personal and professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
